Job summary
This post oversees the Teaching Fellow Programme in Undergraduate Medical Education at The Newcastle upon Tyne Hospitals. The post involves supporting and co-ordinating a yearly cohort of teaching fellows through their Clinical and Teaching commitments alongside their Professional Development and PG Cert.
- Interview date: 8 October 2025
- 37 hours 30 minutes /week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
This is an exciting and challenging opportunity for a well-motivated and enthusiastic individual to join the Undergraduate Medical Education team, providing strong administrative support to our Teaching Fellow Cohort and Clinical Lead. You will work with a broad range of clinical and operational staff across the Trust.
You will be responsible for supporting educational courses, events and rotations throughout the training year and lead on the administration of the Teaching Fellow Programme at Newcastle upon Tyne Hospitals Undergraduate Department.
You will be an experienced and motivated administrator who has strong organisational and time management skills.You will need to be computer literate and confident in the use of computer based systems. You will be articulate, persuasive and able to work as part of a team.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
o Freeman Hospital
o Royal Victoria Infirmary (RVI)
o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
o Newcastle Dental Hospital
o Newcastle Fertility Centre
o Northern Centre for Cancer Care, North Cumbria
o Northern Genetics Service
o Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
- To administrate Training Programmes for junior medical staff/medical students in conjunction with Programme Lead and Clinical Lead Specialist aligned to curriculum requirements.
- To ensure all junior medical staff/medical students receive a suitable rotation, educational supervisor, educational plans and regular appraisal, formative assessment and maintain records relating to this, ensuring confidentiality and adhering to appropriate procedures.
- To plan and administer a regular teaching programme that meets curriculum outcomes and Trust priorities
Job description
Job responsibilities
- To administrate Training Programmes for junior medical staff/medical students in conjunction with Programme Lead and Clinical Lead Specialist aligned to curriculum requirements.
- To ensure all junior medical staff/medical students receive a suitable rotation, educational supervisor, educational plans and regular appraisal, formative assessment and maintain records relating to this, ensuring confidentiality and adhering to appropriate procedures.
- To plan and administer a regular teaching programme that meets curriculum outcomes and Trust priorities
Person Specification
KNOWLEDGE
Essential
- Knowledge and experience of non-routine administrative procedures
- Able to interpret and advise on Programme guidelines
- Knowledge of medical education career path
Desirable
- Medical terminology
- Operating knowledge of audio visual equipment
- Knowledge of medical education career path
- Understanding of GMC and HEE (NE) Quality Assurance Standards
SKILLS
Essential
- Excellent organisational skills
- Excellent interpersonal and communication skills both written and verbal
- Capable of working with own initiative with an innovative and challenge seeking attitude to problem solving
- Ability to adapt to unpredictable work pattern due to interruptions and changing activities
- Excellent IT skills including familiarity with spreadsheets, power point and databases.
- Attention to detail
- Ability to follow procedures and meet deadlines
EXPERIENCE
Essential
- Excellent IT experience including familiarity with spreadsheets, power point and databases
- Experience of servicing committees
- Experience of electronic portfolios
Desirable
- Experience of using electronic portfolios/student administrative system
QUALIFICATIONS
Essential
- Good standard of education to GCSE level and educated to NVQ level 4 or equivalent experience / qualification
- Evidence of on-going continual professional development
Desirable
- Recognised IT qualification
Person Specification
KNOWLEDGE
Essential
- Knowledge and experience of non-routine administrative procedures
- Able to interpret and advise on Programme guidelines
- Knowledge of medical education career path
Desirable
- Medical terminology
- Operating knowledge of audio visual equipment
- Knowledge of medical education career path
- Understanding of GMC and HEE (NE) Quality Assurance Standards
SKILLS
Essential
- Excellent organisational skills
- Excellent interpersonal and communication skills both written and verbal
- Capable of working with own initiative with an innovative and challenge seeking attitude to problem solving
- Ability to adapt to unpredictable work pattern due to interruptions and changing activities
- Excellent IT skills including familiarity with spreadsheets, power point and databases.
- Attention to detail
- Ability to follow procedures and meet deadlines
EXPERIENCE
Essential
- Excellent IT experience including familiarity with spreadsheets, power point and databases
- Experience of servicing committees
- Experience of electronic portfolios
Desirable
- Experience of using electronic portfolios/student administrative system
QUALIFICATIONS
Essential
- Good standard of education to GCSE level and educated to NVQ level 4 or equivalent experience / qualification
- Evidence of on-going continual professional development
Desirable
- Recognised IT qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
