The Newcastle upon Tyne Hospitals NHS Foundation Trust

Inventory Officer

The closing date is 28 August 2025

Job summary

Enthusiastic person is required to provide a well-managed, efficient, secure, safe, accurate and timely service for the ordering, receipt, storage and distribution of goods within the Royal Victoria Infirmary and/or Freeman Hospital.

The ability to work on your own, as well as part of a wider team, is essential. This role requires frequent manual handling tasks and the use of email, telephone and stock management systems.

Ensure that stock is received in accordance with policy and is rotated to minimise wastage. Adopt a flexible approach to any stores activity undertaken. Day to day problem solving is required for this role. Analysis, review of working practices, direct liaison with clinical teams to support improvement work for both financial and efficiency savings.

Interview Date Wednesday 10 September 2025
37 Hours 30 Minutes/Week
You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

NO AGENCIES PLEASE

Main duties of the job

Ensure storerooms are adequately stocked at all times and goods stored under the correct conditions in the appropriate location following stock rotation procedures.
Maintain safe working practices when unpacking, checking and storing goods.
Manage stock level within departments and utilise an inventory management system to minimise over stocking while supporting service need. Use reporting functionality where appropriate to ensure a continual approach to improvement within departments, support clinical teams in ensuring working practices relating to stores management are implemented and efficiencies maximised daily to ensure timely deliveries.
To develop maximum and minimum stock levels with speciality Team Leaders including setting the appropriate stocking levels, as advised by the Team Leaders and Inventory Managers to ensure financial savings potentials are maximised within the department.
Prepare and provide details to finance department on request and participate in the yearly stock take of all stock held within departments.
Use supplier documentation to return incorrect or damaged goods etc. to the supplier for credit.

About us

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:

o Freeman Hospitalo Royal Victoria Infirmary (RVI)o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)o Newcastle Dental Hospitalo Newcastle Fertility Centreo Northern Centre for Cancer Care, North Cumbriao Northern Genetics Serviceo Cramlington Manor Walks

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Date posted

22 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

317-2025-33-028

Job locations

Freeman Hospital

317 01 Freeman Hospital

NE7 7DN

Job description

Job responsibilities

As part of the Inventory Management Team, the post holder will:

Provide an Inventory Management replenishment service, using the NHS Supply Chain computer system, the Trusts P2P system and Inventory Management systems where appropriate.
Order, distribute and store goods within the hospitals. Be able to stand in for the Inventory Team Leader in their absence.
Work with other team members to ensure that all services are provided across all sites when required.

Job description

Job responsibilities

As part of the Inventory Management Team, the post holder will:

Provide an Inventory Management replenishment service, using the NHS Supply Chain computer system, the Trusts P2P system and Inventory Management systems where appropriate.
Order, distribute and store goods within the hospitals. Be able to stand in for the Inventory Team Leader in their absence.
Work with other team members to ensure that all services are provided across all sites when required.

Person Specification

Qualifications & Education

Essential

CIPS Storekeeping qualification or equivalent level 3 qualification/experience

Knowledge & Experience

Essential

Knowledge of procedures and practices gained through experience
Working within a team

Skills & Abilities

Essential

Good communication skills
Good IT skills

Person Specification

Qualifications & Education

Essential

CIPS Storekeeping qualification or equivalent level 3 qualification/experience

Knowledge & Experience

Essential

Knowledge of procedures and practices gained through experience
Working within a team

Skills & Abilities

Essential

Good communication skills
Good IT skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.