Job summary
We are looking for an enthusiastic and motivated individual to join our Blood Sciences Department Administration Team. The successful applicant will provide efficient and comprehensive clerical and administrative support to our multidisciplinary team. You should enjoy working within a team, have a friendly and professional attitude, good time management skills and attention to detail.
o Interview date: Friday 29 August 2025
o Various hours available
o You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
Applicants should have proven experience of Microsoft Office applications including Excel and Word, and be confident in the use of Outlook; experience of diary management would be an advantage. The successful applicant should be able to work as part of a team and be able to prioritise their own workload.
The work load is extremely varied and includes:-
- Test result entry
- Diary and meeting management
- Minute taking at Department meetings
- Procurement support
- Human recourses support to management
- Post duties
- Rota production
Working closely with a small administration team, your base will be either Freeman Hospital or Royal Victoria Infirmary sites, however you will be expected to be flexible and work across both sites within the Trust on occasion.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
Freeman Hospital
Royal Victoria Infirmary (RVI)
Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
Newcastle Dental Hospital
Newcastle Fertility Centre
Northern Centre for Cancer Care, North Cumbria
Northern Genetics Service
Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit:Careers | Newcastle Hospitals | NHS | Newcastle HospitalsandNewcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
- Provide a high quality and efficient administration and secretarial support for senior staff within the Department of Blood Sciences.Responsibilities
- Maintain senior staff electronic diaries.
- Deal with incoming correspondence for consultants.
- Daily postal duties for department.
- Type personal and confidential correspondence for senior staff.
- Arrange both internal and external meetings for senior staff within the department.
- Take minutes for departmental meetings.
- Take, and deal with appropriately, incoming telephone calls for senior staff within the department.
- Maintain filing systems for the department.
- Stock control of stationery and office equipment placing orders when required.Ordering stock for other sections in the Department.
- To receive dictation and/or material and to transcribe such material in a neat and accurate manner.
- Undertake clerical and administration duties as required.
- Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.
Job description
Job responsibilities
- Provide a high quality and efficient administration and secretarial support for senior staff within the Department of Blood Sciences.Responsibilities
- Maintain senior staff electronic diaries.
- Deal with incoming correspondence for consultants.
- Daily postal duties for department.
- Type personal and confidential correspondence for senior staff.
- Arrange both internal and external meetings for senior staff within the department.
- Take minutes for departmental meetings.
- Take, and deal with appropriately, incoming telephone calls for senior staff within the department.
- Maintain filing systems for the department.
- Stock control of stationery and office equipment placing orders when required.Ordering stock for other sections in the Department.
- To receive dictation and/or material and to transcribe such material in a neat and accurate manner.
- Undertake clerical and administration duties as required.
- Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III certificate (e.g. Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience.
- English language qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience.
- IT qualifications e.g. ECDL, Microsoft Office Skills Training.
- Keyboard speed of 35 words per minute.
Knowledge & Experience
Essential
- Experience of secretarial or administrative procedures.
- Audio typing experience
Desirable
- NHS secretarial or administration experience.
- Previous work experience in a laboratory environment.
- Knowledge of medical terminology.
- Minutes taking experience.
Skills & Abilities
Essential
- Excellent communication skills.
- Ability to work without direct supervision
Desirable
- Ability to manage time effectively.
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III certificate (e.g. Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience.
- English language qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience.
- IT qualifications e.g. ECDL, Microsoft Office Skills Training.
- Keyboard speed of 35 words per minute.
Knowledge & Experience
Essential
- Experience of secretarial or administrative procedures.
- Audio typing experience
Desirable
- NHS secretarial or administration experience.
- Previous work experience in a laboratory environment.
- Knowledge of medical terminology.
- Minutes taking experience.
Skills & Abilities
Essential
- Excellent communication skills.
- Ability to work without direct supervision
Desirable
- Ability to manage time effectively.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
