Job summary
An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Health Records team at the Newcastle upon Tyne Hospitals NHS Foundation Trust as a Health Records Assistant.
The Health Records department is responsible for the running of the central Scanning Bureaus for the Trust. The department is looking for an individual to support the Health Records team within the Scanning Bureau, undertaking project work within the department.
- Interview Date: 24 March 2025
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
- We are looking for an individual who are organised, flexible, enthusiastic and well-motivated to take on the role of a Health Records Assistant.
- You will work closely with colleagues, contributing to all work carried out within the department. This will involve working within the Scanning Bureau, working in the Health Records libraries and working on projects with the Office Managers.
- To join our team, you must be committed to the delivery of a first-class administrative service. As well as having strong communication and interpersonal skills. Previous experience working within a Health Records setting is desirable, though not essential.
About us
Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
o Freeman Hospital
o Royal Victoria Infirmary (RVI)
o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
o Newcastle Dental Hospital
o Newcastle Fertility Centre
o Northern Centre for Cancer Care, North Cumbria
o Northern Genetics Service
o Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
- To provide an effective and efficient health records service that will deliver the timely availability of the health record to support patient care
- To manage the digitised data that forms part of the electronic patient record
- To provide an effective and efficient Scanning Bureau service that will include the preparation, scanning, validation and uploading of diverse document types
- To participate in the archiving process of the paper health record and any re-call
- To undertake the prompt processing of deceased patient paper health records
- To continue to develop and maintain competencies in all areas of work
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- To provide an effective and efficient health records service that will deliver the timely availability of the health record to support patient care
- To manage the digitised data that forms part of the electronic patient record
- To provide an effective and efficient Scanning Bureau service that will include the preparation, scanning, validation and uploading of diverse document types
- To participate in the archiving process of the paper health record and any re-call
- To undertake the prompt processing of deceased patient paper health records
- To continue to develop and maintain competencies in all areas of work
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- NVQ Level 2 in appropriate subject (or on pathway) or equivalent experience
- Good Literacy and Numeracy skills
Desirable
- Microsoft Office Skills Training (MOST) qualification or IT qualification
Knowledge & Experience
Essential
- Knowledge of Data Protection 2018/GDPR
- Knowledge of Confidential Issues
- Knowledge of NHS
Desirable
- Understanding of Medical Records Service
- Experience in a busy working environment.
- Telephone experience
- Operational knowledge of document scanning /hardware
Skills & Abilities
Essential
- Ability to communicate with members of the public, all staff and health care providers
- Organisational skills.
- IT skills in Windows based applications
Desirable
- IT skills/keyboard skills
Person Specification
Qualifications & Education
Essential
- NVQ Level 2 in appropriate subject (or on pathway) or equivalent experience
- Good Literacy and Numeracy skills
Desirable
- Microsoft Office Skills Training (MOST) qualification or IT qualification
Knowledge & Experience
Essential
- Knowledge of Data Protection 2018/GDPR
- Knowledge of Confidential Issues
- Knowledge of NHS
Desirable
- Understanding of Medical Records Service
- Experience in a busy working environment.
- Telephone experience
- Operational knowledge of document scanning /hardware
Skills & Abilities
Essential
- Ability to communicate with members of the public, all staff and health care providers
- Organisational skills.
- IT skills in Windows based applications
Desirable
- IT skills/keyboard skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
