Job summary
An exciting opportunity has arisen for enthusiastic, motivated, and well organised individuals to join the Procurement & Supply Chain department as Theatre Inventory Team Leaders at the Royal Victoria Infirmary and Freeman Hospitals. The Trust is investing in the theatre stores function, including the introduction of a modern Inventory Management System (IMS), incorporating the national Scan4Safety programme.
The Team Leaders are responsible for the provision of an effective, efficient, and professional inventory management service to theatre areas across the Trust.
The Team Leaders are responsible for the day-to-day operational management of the inventory management service, and teams, in line with trust policies and procedures.
- Interview Date Wednesday, 24 April 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
The Theatre Inventory Team Leaders will line manage a team of Inventory Officers, providing an effective and efficient service to theatre department stakeholders. They will implement standard operating procedures for theatre stores alongside other Inventory and Logistics Team Leaders within the Procurement and Supply Chain department.
The Theatre Inventory Team Leaders will manage a portfolio of inventory management KPIs, including monthly reporting to key stakeholders in Theatres, Procurement and Finance.
The Theatre Inventory Team Leaders will provide support and guidance that relate to inventory management including, stock reviews, stock management and cost improvement projects.
The Theatre Inventory Team Leaders will have a working knowledge of electronic purchasing systems and the ability to actively manage their workload within such systems.
The posts require exceptional communication skills.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
As the team leader for the Inventory Team, the post holder will:Manage teams who will provide an inventory management replenishment service/receive, record and distribute goods using NHS Supply Chain inventory management system, Oracle P2P and other inventory management systems as appropriate.To provide cover for other Inventory/Logistics Team Leaders during periods of absence, managing the Inventory/Logistics teams across the RVI and Freeman Hospitals.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
As the team leader for the Inventory Team, the post holder will:Manage teams who will provide an inventory management replenishment service/receive, record and distribute goods using NHS Supply Chain inventory management system, Oracle P2P and other inventory management systems as appropriate.To provide cover for other Inventory/Logistics Team Leaders during periods of absence, managing the Inventory/Logistics teams across the RVI and Freeman Hospitals.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- CIPS Storekeeping qualification or equivalent level 3 qualification/experience
Desirable
- European computer driving licence qualification or equivalent qualification/experience
Knowledge & Experience
Essential
- Understands a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge. This is normally acquired through formal training or equivalent experience. o A thorough understanding of inventory management theory and benefits, stock control procedures, delivery routes, manual handling o An understanding of MS Office, particularly Word and Excel o An understanding of a largescale public sector Inventory Management IT systems: NHS Supply Chain eDC and other healthcare Inventory Management systems as appropriate o An understanding of an Automatic Data Capture (ADC) Unit IT Systems and other handheld stock control systems as appropriate. o An understanding of purchase order IT systems: Oracle Cloud Finance and Procurement System and other healthcare P2P systems as appropriate. o A good understanding of Health and Safety and COSHH regulations
- Previous experience in the Supplies Department of a large complex organisation, preferably within the NHS
- A thorough understanding of Inventory Management/Stock control systems
Skills & Abilities
Essential
- Good leadership and man-management skills
- Good interpersonal and communication skills and the ability to work with colleagues at all levels in the organisation
- Good planning and organisational skills
- Be able to provide professional advice and guidance to customers
Person Specification
Qualifications & Education
Essential
- CIPS Storekeeping qualification or equivalent level 3 qualification/experience
Desirable
- European computer driving licence qualification or equivalent qualification/experience
Knowledge & Experience
Essential
- Understands a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge. This is normally acquired through formal training or equivalent experience. o A thorough understanding of inventory management theory and benefits, stock control procedures, delivery routes, manual handling o An understanding of MS Office, particularly Word and Excel o An understanding of a largescale public sector Inventory Management IT systems: NHS Supply Chain eDC and other healthcare Inventory Management systems as appropriate o An understanding of an Automatic Data Capture (ADC) Unit IT Systems and other handheld stock control systems as appropriate. o An understanding of purchase order IT systems: Oracle Cloud Finance and Procurement System and other healthcare P2P systems as appropriate. o A good understanding of Health and Safety and COSHH regulations
- Previous experience in the Supplies Department of a large complex organisation, preferably within the NHS
- A thorough understanding of Inventory Management/Stock control systems
Skills & Abilities
Essential
- Good leadership and man-management skills
- Good interpersonal and communication skills and the ability to work with colleagues at all levels in the organisation
- Good planning and organisational skills
- Be able to provide professional advice and guidance to customers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
