Job summary
An exciting opportunity has arisen for an enthusiastic, motivated, and dependable individual to join the Procurement & Supply Chain department as Theatre Inventory Manager at the Royal Victoria Infirmary and Freeman Hospitals. The Trust is investing in the theatre stores function, including the introduction of a modern Inventory Management System (IMS), incorporating the national Scan4Safety programme.
We are looking for an individual who will be part of the senior team in the Inventory and Logistics function, specifically having overall responsibility for inventory management within the trust's theatre areas. They will also manage the implementation, and ongoing control of our new IMS, including the identification of new areas that would benefit from its safety and financial benefits.
The Inventory and Logistics Managers lead the teams responsible for the provision of an effective, efficient, and professional inventory and logistics management service, to theatres, wards, and departments across the Trust.
- Interview Date Thursday, 18 April 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
The Theatre Inventory Manager will line manage and lead a team of inventory management professionals to provide an effective and efficient service to theatre department stakeholders and will be responsible for the enforcement and ongoing review of standard operating procedures for theatre stores alongside other Inventory and Logistics Managers within the Procurement and Supply Chain department.
The Theatre Inventory Manager will be responsible for the management and development of a portfolio of inventory management KPIs, including monthly reporting to key stakeholders in Theatres, Procurement and Finance.
The Theatre Inventory Manager will ensure support and guidance that relate to inventory management including, stock reviews, stock management and cost improvement projects is given to key stakeholders and colleagues across the trust.
The Theatre Inventory Manager will have a working knowledge of electronic purchasing systems, inventory management, analysing spend data, and the ability to interpret that data into service improvement.
This post requires exceptional communication skills.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- To manage teams of Inventory/Logistics, Team Leaders and Officers, responsible for the ordering, receipt, distribution and storage relating to all RVI and Freeman activity
- To provide cover for other Inventory/Logistics Managers during periods of absence, managing the Inventory/Logistics Teams across the RVI and Freeman Hospitals
- Ensure that targets are met by the teams in respect of all inventory/logistics activities
- Ensure that goods ordered are progressed and delivered to the requisitioning departments in a timely manner
- Ensure that invoice queries relating to orders placed are resolved satisfactorily within set target times
- Ensure effective communication between requisitioning departments and the teams
- Ensure a safe, value for money, comprehensive high-quality service is provided, whilst managing a busy and demanding workload
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- To manage teams of Inventory/Logistics, Team Leaders and Officers, responsible for the ordering, receipt, distribution and storage relating to all RVI and Freeman activity
- To provide cover for other Inventory/Logistics Managers during periods of absence, managing the Inventory/Logistics Teams across the RVI and Freeman Hospitals
- Ensure that targets are met by the teams in respect of all inventory/logistics activities
- Ensure that goods ordered are progressed and delivered to the requisitioning departments in a timely manner
- Ensure that invoice queries relating to orders placed are resolved satisfactorily within set target times
- Ensure effective communication between requisitioning departments and the teams
- Ensure a safe, value for money, comprehensive high-quality service is provided, whilst managing a busy and demanding workload
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- An appropriate Professional Purchasing qualification, NVQ 4 (Purchasing), CIPS, or equivalent experience
- Knowledge of professional inventory management principles acquired through degree or Chartered Institute of Purchasing and Supply (CIPS), plus expertise in Logistics and Inventory Management obtained via further training and experience or equivalent
Desirable
- European Computer Driving Licence qualification
- Project Management Qualification (such as, PRINCE2 practitioner) or equivalent experience
Knowledge & Experience
Essential
- Significant experience in the Supplies Department of a large complex organisation, preferably within the NHS
- Experience at developing and managing relationships within a complex environment
- Experience of analysing information and demand data to support decision making
- Experience of identifying service improvements and supporting appropriate change
- Experience of day-to-day line management of staff and staff development and mentoring
- Experience of working to both agreed individual and team targets
- Knowledge and experience of inventory management and its application within the public sector. This knowledge must be unpinned by theory and a wealth of experience
- Working knowledge of operating within organisational policies
- A detailed understanding of a computerised ordering system, preferably Oracle Financials
- An extensive knowledge of products and suppliers used within the NHS
Skills & Abilities
Essential
- Good interpersonal and communication skills and the ability to work with colleagues at all levels in the organisation
- Good planning and organisational skills
- Be able to provide professional advice and guidance to customers
- IT skills literate in Microsoft packages, including Outlook, Word, Excel and PowerPoint
- Ability to think clearly and remain calm under pressure
- Ability to develop stakeholder relationships, with the skills to on-board and motive throughout programme of work
- Ability to lead projects that involve a number of stakeholders
- Ability to forward plan and prioritise projects to meet service demands
- Ability to analyse information and spend data to support decision making
Person Specification
Qualifications & Education
Essential
- An appropriate Professional Purchasing qualification, NVQ 4 (Purchasing), CIPS, or equivalent experience
- Knowledge of professional inventory management principles acquired through degree or Chartered Institute of Purchasing and Supply (CIPS), plus expertise in Logistics and Inventory Management obtained via further training and experience or equivalent
Desirable
- European Computer Driving Licence qualification
- Project Management Qualification (such as, PRINCE2 practitioner) or equivalent experience
Knowledge & Experience
Essential
- Significant experience in the Supplies Department of a large complex organisation, preferably within the NHS
- Experience at developing and managing relationships within a complex environment
- Experience of analysing information and demand data to support decision making
- Experience of identifying service improvements and supporting appropriate change
- Experience of day-to-day line management of staff and staff development and mentoring
- Experience of working to both agreed individual and team targets
- Knowledge and experience of inventory management and its application within the public sector. This knowledge must be unpinned by theory and a wealth of experience
- Working knowledge of operating within organisational policies
- A detailed understanding of a computerised ordering system, preferably Oracle Financials
- An extensive knowledge of products and suppliers used within the NHS
Skills & Abilities
Essential
- Good interpersonal and communication skills and the ability to work with colleagues at all levels in the organisation
- Good planning and organisational skills
- Be able to provide professional advice and guidance to customers
- IT skills literate in Microsoft packages, including Outlook, Word, Excel and PowerPoint
- Ability to think clearly and remain calm under pressure
- Ability to develop stakeholder relationships, with the skills to on-board and motive throughout programme of work
- Ability to lead projects that involve a number of stakeholders
- Ability to forward plan and prioritise projects to meet service demands
- Ability to analyse information and spend data to support decision making
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
