Job summary
An exciting opportunity has arisen for an enthusiastic, motivated, and methodical individual to join the Procurement & Supply Chain department as Scan4Safety IMS Manager at the Royal Victoria Infirmary and Freeman Hospitals. The Trust is investing in the theatre stores function, including the introduction of a modern Inventory Management System (IMS), incorporating the national Scan4Safety programme.
We are looking for an individual who will play a key part in implementing our new IMS and ensure the Trust exploits all the safety and financial benefits of the system into the future.
The postholder will be able to methodically deal with information and data and translate that into fantastic customer service. They will need to be strong willed, numerate and a great communicator with a close eye for detail.
The postholder will support the Trust's Scan4Safety programme, which will include maximising the use of the Trust's Inventory Management and Point of Care Systems.
- Interview Date Tuesday, 23 April 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
The Scan4Safety IMS Manager will implement and maintain an IMS system across key theatre departments. They will be responsible for ensuring that key stakeholders' requirements are always met in the most cost-effective way possible, ensuring continuity of supplies.
The Scan4Safety IMS Manager will carry out regular reviews with appropriate departmental leads, and theatre stores colleagues. They will be using system information to illustrate spending patterns, identify and agree all products and stock levels with stakeholders, monitor usage and activity patterns and ensure timely and accurate orders to maintain agreed levels.
Regular stakeholder contact is vital to ensure stock levels and the range of products held are regularly reviewed, reflect activity, and are updated in agreement with departmental policies.
The Scan4Safety IMS Manager will assist in value for money studies to contribute to savings targets and regularly report spend/saving activity.
Customer Service is at the heart of this role. The Scan4Safety IMS Manager will need to develop and maintain relationships with key stakeholders throughout the trust to develop knowledge about eachtheatres' requirements.
Duties will include maintaining the IMS alongside colleagues in the Procurement and Supply Chain department, as well as regular user training, in both theatres and theatre stores.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- The post holder will be fully conversant with departmental objectives, and always be mindful of the Trusts Standing Orders and Standing Financial Instruction.
- The post holder will be an integral part of the Scan 4 Safety Management Team. Upholding our values and further developing the department in line with its strategic goals, whilst ensuring always an effective and efficient service is provided to end users.
- The monitoring and development of KPI performance will be an ongoing part of the role as will the implementation of measures that ensure planned performance improvement.
- Alongside the wider teams development, you will be a key mentor and trainer to theatre stores staff and theatre clinical teams, including within a live theatre environment.
- Provide Trust representation supporting service developments in a variety of meetings, communication and clear thinking are essential qualities. The ability to interpret and transpose the information to trust staff at varying levels of seniority will also be a necessary to ensure conformity to best practice methods.
- Work cross-functionally with other departments of our Procurement Function.
- The post holder will need to have a thorough understanding of Electronic Procurement and Financial systems.
- Have a shared responsibility for proactively and consistently ensuring that perceived performance problems are clearly identified using system information, that procedures are implemented in the relevant areas to ensure performance is developed in line with best practice methods.
- The post holder will report directly to the Theatre Inventory Manager and will support them and the Head of P2P and Operations in the establishment, enhancement and maintenance of the Inventory Management system and associated processes.
- The post holder will work closely with the Directorates Procurement team, including Clinical and Non-Clinical stakeholder engagement, in the provision of data to support procurement decisions.
- The post holder will need to establish good working relationships with the procurement team, the purchasing team, the systems support team, Inventory management and the finance directorate.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- The post holder will be fully conversant with departmental objectives, and always be mindful of the Trusts Standing Orders and Standing Financial Instruction.
- The post holder will be an integral part of the Scan 4 Safety Management Team. Upholding our values and further developing the department in line with its strategic goals, whilst ensuring always an effective and efficient service is provided to end users.
- The monitoring and development of KPI performance will be an ongoing part of the role as will the implementation of measures that ensure planned performance improvement.
- Alongside the wider teams development, you will be a key mentor and trainer to theatre stores staff and theatre clinical teams, including within a live theatre environment.
- Provide Trust representation supporting service developments in a variety of meetings, communication and clear thinking are essential qualities. The ability to interpret and transpose the information to trust staff at varying levels of seniority will also be a necessary to ensure conformity to best practice methods.
- Work cross-functionally with other departments of our Procurement Function.
- The post holder will need to have a thorough understanding of Electronic Procurement and Financial systems.
- Have a shared responsibility for proactively and consistently ensuring that perceived performance problems are clearly identified using system information, that procedures are implemented in the relevant areas to ensure performance is developed in line with best practice methods.
- The post holder will report directly to the Theatre Inventory Manager and will support them and the Head of P2P and Operations in the establishment, enhancement and maintenance of the Inventory Management system and associated processes.
- The post holder will work closely with the Directorates Procurement team, including Clinical and Non-Clinical stakeholder engagement, in the provision of data to support procurement decisions.
- The post holder will need to establish good working relationships with the procurement team, the purchasing team, the systems support team, Inventory management and the finance directorate.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- Degree level qualification or equivalent experience in an appropriate field and academic ability for the demands of the post
Knowledge & Experience
Essential
- Evidence of continued professional development including in the areas of procurement systems and information management
- Knowledge and experience of procurement/information management and its application within the public sector
- Working knowledge of operating within organisational policies, such as, Standing Financial Instructions
- Working knowledge of electronic procurement systems and reporting tools
- Experience at developing and managing relationships within procurement and clinical environments
- Experience of analysing information and spend data to support decision making
- Experience of participating in group meetings to achieve a set outcome
- Experience of identifying service improvements and supporting appropriate change
- Experience of presentations to all levels of staff within the Trust
- Experience of working to both agreed individual and team targets
- Must be pragmatic and structured
Desirable
- Experience in the use of Advanced eFinancials and eProcurement
- Experience in the use of NHS Supply Chain eDC catalogue management and reporting capabilities
- Experience of Customer Service environment
Skills & Abilities
Essential
- IT skills literate in Microsoft packages, with advanced skills in the use of excel
- Ability to create, design and produce reports
- Proven ability to communicate on all levels
Person Specification
Qualifications & Education
Essential
- Degree level qualification or equivalent experience in an appropriate field and academic ability for the demands of the post
Knowledge & Experience
Essential
- Evidence of continued professional development including in the areas of procurement systems and information management
- Knowledge and experience of procurement/information management and its application within the public sector
- Working knowledge of operating within organisational policies, such as, Standing Financial Instructions
- Working knowledge of electronic procurement systems and reporting tools
- Experience at developing and managing relationships within procurement and clinical environments
- Experience of analysing information and spend data to support decision making
- Experience of participating in group meetings to achieve a set outcome
- Experience of identifying service improvements and supporting appropriate change
- Experience of presentations to all levels of staff within the Trust
- Experience of working to both agreed individual and team targets
- Must be pragmatic and structured
Desirable
- Experience in the use of Advanced eFinancials and eProcurement
- Experience in the use of NHS Supply Chain eDC catalogue management and reporting capabilities
- Experience of Customer Service environment
Skills & Abilities
Essential
- IT skills literate in Microsoft packages, with advanced skills in the use of excel
- Ability to create, design and produce reports
- Proven ability to communicate on all levels
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
