Job summary
This is an exciting and important time for Newcastle Hospitals Charity. We're growing as a team and in April 2024 we're moving into new premises which will be the launchpad for our next phase of our work. By 2026 we're aiming to raise funding of £10m every year to support the ideas and proposals which can make the biggest difference for the patients, staff, and our surrounding communities.
The Charity Systems and Planning Manager has a central part to play in helping our organisation get to where it wants to be. You'll help us select and implement the systems we need so that we can work in the most efficient and productive ways. You'll understand the best ways to build the confidence of all users to get the most out of those systems. This work will be the platform for key areas such as our supporters, income generation, grant making, finance management, and communications.
- Interview Date: 28.3.24
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
You'll help us to capture the data that we need to be a learning organisation that is committed to continual improvement. This in turn will drive our charity information management approach to help us provide the best possible services to the wide range of stakeholders we interact with.
In summary, you will be responsible for the project management and delivery of a wide and varied portfolio of digital projects. You'll have the track record and skills to ensure project outputs are delivered efficiently. A key focus of the role will be the ability to also work closely with different stakeholders to support them in delivering digital projects and enabling the organisation to progress in a timely manner towards project goals.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
You will have excellent analysis skills to understand how the charity wants to develop, what our needs are, and what systems we need to put in place. Youll have the ability to generate and interpret complex data, and youll be able to communicate your findings clearly to help us plan for our continuing progress towards our targets for 2026.
This work will mean an ability to build relationships with a wide range of individuals, including your colleagues at the charity, commercial providers, and those working in the hospitals. Understanding what people need will be pivotal throughout, coupled with the expertise to identify and implement the systems to meet the required needs.
At times this work will be complex. The charity has a close relationship with Newcastle Hospitals NHS Foundation Trust which is one of the busiest and largest teaching NHS foundation trusts in the country, with over 16,000 staff and an annual income of over £1 billion. Excellent time management and an ability to lead a small team who can service different work streams will be critical.
If you apply for this role you will need to be either educated to degree level with relevant post graduate study, or youll be able to demonstrate a level of experience that has provided you with the equivalent knowledge and expertise.
The successful candidate will provide project management skills and support best practice, whilst following standards, tools and techniques individual to each project. This will involve knowledge of the relevant legislation and a familiarity with using complex database systems to produce timely and accurate project reports.
Newcastle Hospitals Charity are focused on supporting a wide range of stakeholders to receive funding in order to make the biggest difference for the patients, staff and communities served by the Newcastle upon Tyne Hospitals NHS Foundation Trust. If you want to be part of a team with a clear sense of mission then this is it.
After sustained hard work over the last three years we are progressing with plans to be an organisation that can raise as much funding as possible in order to distribute it to the wide range of excellent proposals we receive from all parts of the trust, and organisations outside of it, who have ideas and the drive to make things better.
Youll be joining a team that has had to work on split sites but who will soon be moving into premises which will change how we can work as a whole organisation on a daily basis.
So, if you want to be part of an organisation with a vital role to play at a time where there are high levels of need, but where we know we can make a difference then this is an excellent opportunity.
- The post-holder will provide operational management for the data and systems services within Newcastle Hospitals Charity to support the development of the charity
Key liaison with charity financial services, and co-ordination of annual audit and accounts programme
Manage integrated operating systems for grant-making, donor/supporter relations and financial services Develop and deliver data, planning and systems objectives, managing specific change projects as required, ensuring the Charity is supporter and donor focused and meets the regulatory requirements and standards set out by the Charity Commission Develop a simple but comprehensive and visual approach to performancemanagement of the Charity, incorporating activity, performance and financial data Work as a key member of the Charity management team to identify, develop and support a programme of prospect management opportunities for fundraising growth, to drive income generation opportunities Provide hands on data intelligence expertise, including in-depth data analysis to inform strategic decision making; providing up-to-date market and benchmarking analysis, to define fundraising programmes and informing/developing business cases Develop and manage robust processes for the integrity, storage, analysis and compliance of supporter data and donation processes in accordance with the regulations and guidance of the Data Protection Act and GDPR Provide the Charity Committee and Charity Director with concise, up-to-date reports, using visual dashboard methodology Ensure the appropriate processes are applied to the development of the Charity operating systems and associated integrations
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
You will have excellent analysis skills to understand how the charity wants to develop, what our needs are, and what systems we need to put in place. Youll have the ability to generate and interpret complex data, and youll be able to communicate your findings clearly to help us plan for our continuing progress towards our targets for 2026.
This work will mean an ability to build relationships with a wide range of individuals, including your colleagues at the charity, commercial providers, and those working in the hospitals. Understanding what people need will be pivotal throughout, coupled with the expertise to identify and implement the systems to meet the required needs.
At times this work will be complex. The charity has a close relationship with Newcastle Hospitals NHS Foundation Trust which is one of the busiest and largest teaching NHS foundation trusts in the country, with over 16,000 staff and an annual income of over £1 billion. Excellent time management and an ability to lead a small team who can service different work streams will be critical.
If you apply for this role you will need to be either educated to degree level with relevant post graduate study, or youll be able to demonstrate a level of experience that has provided you with the equivalent knowledge and expertise.
The successful candidate will provide project management skills and support best practice, whilst following standards, tools and techniques individual to each project. This will involve knowledge of the relevant legislation and a familiarity with using complex database systems to produce timely and accurate project reports.
Newcastle Hospitals Charity are focused on supporting a wide range of stakeholders to receive funding in order to make the biggest difference for the patients, staff and communities served by the Newcastle upon Tyne Hospitals NHS Foundation Trust. If you want to be part of a team with a clear sense of mission then this is it.
After sustained hard work over the last three years we are progressing with plans to be an organisation that can raise as much funding as possible in order to distribute it to the wide range of excellent proposals we receive from all parts of the trust, and organisations outside of it, who have ideas and the drive to make things better.
Youll be joining a team that has had to work on split sites but who will soon be moving into premises which will change how we can work as a whole organisation on a daily basis.
So, if you want to be part of an organisation with a vital role to play at a time where there are high levels of need, but where we know we can make a difference then this is an excellent opportunity.
- The post-holder will provide operational management for the data and systems services within Newcastle Hospitals Charity to support the development of the charity
Key liaison with charity financial services, and co-ordination of annual audit and accounts programme
Manage integrated operating systems for grant-making, donor/supporter relations and financial services Develop and deliver data, planning and systems objectives, managing specific change projects as required, ensuring the Charity is supporter and donor focused and meets the regulatory requirements and standards set out by the Charity Commission Develop a simple but comprehensive and visual approach to performancemanagement of the Charity, incorporating activity, performance and financial data Work as a key member of the Charity management team to identify, develop and support a programme of prospect management opportunities for fundraising growth, to drive income generation opportunities Provide hands on data intelligence expertise, including in-depth data analysis to inform strategic decision making; providing up-to-date market and benchmarking analysis, to define fundraising programmes and informing/developing business cases Develop and manage robust processes for the integrity, storage, analysis and compliance of supporter data and donation processes in accordance with the regulations and guidance of the Data Protection Act and GDPR Provide the Charity Committee and Charity Director with concise, up-to-date reports, using visual dashboard methodology Ensure the appropriate processes are applied to the development of the Charity operating systems and associated integrations
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- Degree level education or equivalent level qualification or experience in a relevant subject in an area of technical development and or data analytics
- Postgraduate qualification, or demonstrable equivalent level of experience of working successfully at a senior level
Knowledge & Experience
Essential
- Strong project management skills including familiarity with Prince 2/Agile/ITIL or similar project management standards, and experience of working with SQL databases/fundraising or sales information systems at a management level knowledge of data management and analysis regulations and legislation relating to data processing
- Experience of multi-professional and organisation wide working
Desirable
- Experience of working in a charity and/or healthcare setting
- Experience of preparing complex data/information for reports to Management / Executive / Board / Committee level
Skills & Abilities
Essential
- Able to engage and work with a range of stakeholders, at all levels
- Proven ability to develop and integrate complex database systems
- Practical statistical, analytical, visualisation and numerical skills
- Proven ability of working both independently and in large teams within a business development or healthcare environment
- Proven ability to research, analyse and assess charity performance and future income generation prospects based on market analysis, performance data and financial information
- High level of computer literacy and advanced keyboard skills
Person Specification
Qualifications & Education
Essential
- Degree level education or equivalent level qualification or experience in a relevant subject in an area of technical development and or data analytics
- Postgraduate qualification, or demonstrable equivalent level of experience of working successfully at a senior level
Knowledge & Experience
Essential
- Strong project management skills including familiarity with Prince 2/Agile/ITIL or similar project management standards, and experience of working with SQL databases/fundraising or sales information systems at a management level knowledge of data management and analysis regulations and legislation relating to data processing
- Experience of multi-professional and organisation wide working
Desirable
- Experience of working in a charity and/or healthcare setting
- Experience of preparing complex data/information for reports to Management / Executive / Board / Committee level
Skills & Abilities
Essential
- Able to engage and work with a range of stakeholders, at all levels
- Proven ability to develop and integrate complex database systems
- Practical statistical, analytical, visualisation and numerical skills
- Proven ability of working both independently and in large teams within a business development or healthcare environment
- Proven ability to research, analyse and assess charity performance and future income generation prospects based on market analysis, performance data and financial information
- High level of computer literacy and advanced keyboard skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
