Job summary
The Arts Programme Assistant role is an exciting opportunity to support a growing Arts Team and Arts Programme within Newcastle Hospitals Charity. The multidisciplinary Arts Programme is based in one of the largest teaching NHS Trusts in the Country, and this role contributes to applying creativity to enhance the hospital environment and experience and deepen engagement with our local communities.
You will be a motivated self-starter with a passion for creative community engagement and for health and wellbeing. You will support the Arts Programme Manager and growing Arts Team, in delivery of the Arts Programme across the Trust. The programme provides arts and cultural activities for staff, patients and families to enhance the hospital environment; promote health and wellbeing and to engage with the wider community.
- Interview Date Thursday, 07 March 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
- Passionate and knowledgeable about the arts and the role of creativity, you will assist in the delivery through administration of the Arts Programme Newcastle Hospitals, working in partnership with a range of diverse organisations and community groups.
- You will have experience of the arts and have awareness of best practice of working with artists. You will have good IT skills and be able to communicate clearly with multiple stakeholders, such as Trust staff, patients, artists, and cultural partners.
- You will be enthusiastic about the Arts Programme and be keen to be a strong advocate for the programme across the Trust. You will be a keen learner who will stay informed of current arts practice.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- Work as part of the Charity team, play a key role in delivering the ambitious Charity strategy, and be a key link between the hospital charity, NHS staff member, the local community and the local cultural community
- Promote and encourage support for the NHS internally, in the local community and the local cultural community, providing energy and enthusiasm to inspire others
- To give wide-ranging administrative and delivery support to the Arts Programme, guided by the Arts Programme Manager
- First point of contact for Trust staff and general enquiries (internal and external) with regards to the Charitys Arts Programme
- Responding to enquiries and/or passing these on to another member of staff where necessary
- Coordination with Trust Staff on Arts Programme delivery and engagement
- Assist in managing the Art Programme Managers diary
- Setting up software for meetings (e.g., Zoom, MS Teams, Eventbrite) and attending as appropriate
- Taking notes or minutes at meetings where appropriate
- Assisting with written copy for the Arts Programme, supporting coordination of image collection and capture
- Represent the Charity and the Trust in internal and public face forums and events and deliver confident speeches and presentations
- Work closely with the Charity communications team in helping to publicise and promote the Arts Programme
- Supporting with presentation materials such as PowerPoint presentations
- Supporting in-person events or meetings
- Supporting data collection for evaluation (e.g., surveys, feedback forms, attendee numbers)
- Updating arts programme activity log, and Charity team planning documents
- Support with administration of logistics of exhibition displays and commissions such as loan agreements, artist agreements, condition reporting, artwork transportation
- Assisting with travel arrangements, for freelancers and arts team members
- Support with procurement processes, e.g., ordering and invoicing
- Work closely with Charity finance team to ensure accurate record keeping and reporting in relation to charity arts activities
- Keeping informed of current Arts and Health (Creative Health) practice by undertaking research
- Support programme research for the future arts programme.
- Undertake other administrative duties as required
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- Work as part of the Charity team, play a key role in delivering the ambitious Charity strategy, and be a key link between the hospital charity, NHS staff member, the local community and the local cultural community
- Promote and encourage support for the NHS internally, in the local community and the local cultural community, providing energy and enthusiasm to inspire others
- To give wide-ranging administrative and delivery support to the Arts Programme, guided by the Arts Programme Manager
- First point of contact for Trust staff and general enquiries (internal and external) with regards to the Charitys Arts Programme
- Responding to enquiries and/or passing these on to another member of staff where necessary
- Coordination with Trust Staff on Arts Programme delivery and engagement
- Assist in managing the Art Programme Managers diary
- Setting up software for meetings (e.g., Zoom, MS Teams, Eventbrite) and attending as appropriate
- Taking notes or minutes at meetings where appropriate
- Assisting with written copy for the Arts Programme, supporting coordination of image collection and capture
- Represent the Charity and the Trust in internal and public face forums and events and deliver confident speeches and presentations
- Work closely with the Charity communications team in helping to publicise and promote the Arts Programme
- Supporting with presentation materials such as PowerPoint presentations
- Supporting in-person events or meetings
- Supporting data collection for evaluation (e.g., surveys, feedback forms, attendee numbers)
- Updating arts programme activity log, and Charity team planning documents
- Support with administration of logistics of exhibition displays and commissions such as loan agreements, artist agreements, condition reporting, artwork transportation
- Assisting with travel arrangements, for freelancers and arts team members
- Support with procurement processes, e.g., ordering and invoicing
- Work closely with Charity finance team to ensure accurate record keeping and reporting in relation to charity arts activities
- Keeping informed of current Arts and Health (Creative Health) practice by undertaking research
- Support programme research for the future arts programme.
- Undertake other administrative duties as required
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- Educated to A Level or equivalent diploma
Knowledge & Experience
Essential
- Demonstrable experience of the arts and/or arts in community settings
- Experience of working with data entry and accurate record keeping
- Awareness of best practice for working with artists and arts commissioning
- Specific experience in moving and caring for artworks
Desirable
- Knowledge of NHS Charities
- Experience of arts in healthcare settings
- Project Management
- Familiarity with NHS Charity fundraising, healthcare or cultural sector arts production and or commissioning
- Have knowledge of Arts best practice, regulation and procedures
- Knowledge of regulatory and legislative guidance to ensure all arts activities are compliant (e.g., health and safety; gambling regulations)
Skills & Abilities
Essential
- Excellent organisation and communication skills
- Well-developed IT skills/proficient in the use of Microsoft Office and Outlook
- Ability to develop arts projects and maintain basic budgets
- Diplomacy, negotiating skills/abilities, well developed social skills
- Able to work without direct supervision
Person Specification
Qualifications & Education
Essential
- Educated to A Level or equivalent diploma
Knowledge & Experience
Essential
- Demonstrable experience of the arts and/or arts in community settings
- Experience of working with data entry and accurate record keeping
- Awareness of best practice for working with artists and arts commissioning
- Specific experience in moving and caring for artworks
Desirable
- Knowledge of NHS Charities
- Experience of arts in healthcare settings
- Project Management
- Familiarity with NHS Charity fundraising, healthcare or cultural sector arts production and or commissioning
- Have knowledge of Arts best practice, regulation and procedures
- Knowledge of regulatory and legislative guidance to ensure all arts activities are compliant (e.g., health and safety; gambling regulations)
Skills & Abilities
Essential
- Excellent organisation and communication skills
- Well-developed IT skills/proficient in the use of Microsoft Office and Outlook
- Ability to develop arts projects and maintain basic budgets
- Diplomacy, negotiating skills/abilities, well developed social skills
- Able to work without direct supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
