Job summary
- Interview Date 22 November 2023
- 20 hours and 30 minutes per week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
We have a HR Assistant vacancy within Workforce Services, in the People Resourcing team, based at Regent Point. This is a fast-paced administration role which requires strong attention to detail and a high level of accuracy.
Main duties of the job
The role of HR Assistant is to provide general administrative support in Workforce Services, across a broad range of staff-related transactional activity, including administration of employment processes, pay and conditions, policies and procedures and maintaining electronic staff records (ESR).
Experience of working in a HR department and knowledge of ESR is desirable.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- To provide generalist administrative support to the HR Workforce Teams across a broad range of staff-related transactional activity, including employment processes, pay and conditions, policies and procedures and maintaining electronic staff records.
- Provide general advice on policies and procedures to managers and staff.
- To undertake general administration clerical duties including completing letters, photocopying, scanning and filing and Data Input.
- To maintain and develop appropriate administrative systems/databases to support the smooth operation of the HR Workforce Teams.
- To process, input and check employee data in ESR system.
- To work flexibly and undertake other activities within the HR function as and when required.
- Ensure that confidentiality is maintained and that all NHS and local policies are adhered to at all times.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- To provide generalist administrative support to the HR Workforce Teams across a broad range of staff-related transactional activity, including employment processes, pay and conditions, policies and procedures and maintaining electronic staff records.
- Provide general advice on policies and procedures to managers and staff.
- To undertake general administration clerical duties including completing letters, photocopying, scanning and filing and Data Input.
- To maintain and develop appropriate administrative systems/databases to support the smooth operation of the HR Workforce Teams.
- To process, input and check employee data in ESR system.
- To work flexibly and undertake other activities within the HR function as and when required.
- Ensure that confidentiality is maintained and that all NHS and local policies are adhered to at all times.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- NVQ level 3 in administration or equivalent qualification or equivalent level experience
- RSA typing qualification or equivalent qualification/experience/skill
Knowledge & Experience
Essential
- Knowledge of employment processes
Desirable
- Experience of working in an HR department
- Awareness of terms & conditions of employment
- Knowledge of Electronic Staff Record (ESR)
- Working knowledge and understanding of confidentiality e.g. awareness of requirements of Data Protection Act, Freedom of Information Act, Trust's Confidentiality Statement
Skills & Abilities
Essential
- Good communication and interpersonal skills, highly organised and selfmotivated
- Excellent Customer Care skills
- Excellent IT skills and knowledge of windows based software
- Working knowledge and understanding of Microsoft packages Word and Excel, etc
- Ability to work unsupervised: o Prioritise work as necessary o Work well under pressure and deliver to tight deadlines on a daily basis o Ability to multitask o Resilience o Drive o Enthusiasm
Person Specification
Qualifications & Education
Essential
- NVQ level 3 in administration or equivalent qualification or equivalent level experience
- RSA typing qualification or equivalent qualification/experience/skill
Knowledge & Experience
Essential
- Knowledge of employment processes
Desirable
- Experience of working in an HR department
- Awareness of terms & conditions of employment
- Knowledge of Electronic Staff Record (ESR)
- Working knowledge and understanding of confidentiality e.g. awareness of requirements of Data Protection Act, Freedom of Information Act, Trust's Confidentiality Statement
Skills & Abilities
Essential
- Good communication and interpersonal skills, highly organised and selfmotivated
- Excellent Customer Care skills
- Excellent IT skills and knowledge of windows based software
- Working knowledge and understanding of Microsoft packages Word and Excel, etc
- Ability to work unsupervised: o Prioritise work as necessary o Work well under pressure and deliver to tight deadlines on a daily basis o Ability to multitask o Resilience o Drive o Enthusiasm
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
