Job summary
- Interview Date 16 November 2023
- 30 hours per week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
We are looking to strengthen and enhance our Human Resources Team with the appointment of a motivated individual to work in a job share arrangement with a commitment to delivering a high quality customer-centred service.
Acting as Secretary to both the Head of Workforce Advisory Service and the Head of Equality, Diversity and Inclusion, this role is one of a two person team providing support to them as well as working as part of a wider small team providing an efficient typing, administrative and secretarial service to senior staff and covering all aspects of administration for the Human Resources Services function.
Main duties of the job
You will also be providing general advice to staff and managers on basic terms and conditions of service, policy, procedure and practice.
You should possess RSA III Typewriting or have the equivalent experience. An understanding of a range of office procedures and practices is essential.
You should be proficient in the use of Microsoft office packages Word and Excel.
Good communication and interpersonal skills are essential, and you should be highly organised and self-motivated.
You will need a flexible approach to work and have the ability to work as part of a team
You should have the ability to work unsupervised, to be able to prioritise work as necessary, work well under pressure and deliver to tight deadlines on a daily basis, as well as the ability to multitask.
Knowledge of the Data Protection legislation, although not essential, is desirable.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- To act as Secretary to the Head of Workforce Advisory Services and the Head of Equality, Diversity & Inclusion (People), including diary management, operating a bring forward system, typing, word processing, distribution and filing of documents and telephone answering, ensuring optimal standards of efficient, professional and confidential practice at all times.
- To work as part of a team providing an efficient typing, administrative and secretarial service covering all aspects of administration for the Human Resources Services function.
- Provide general advice to staff and managers on basic terms & conditions, policy, procedure and practice.
- To liaise with other members of the Human Resources function to ensure effective communication within the team.
- To provide support to the Director of Human Resources Personal Assistant, and ensure appropriate cover during times of absence, to the senior Human Resources Team.
- To support the Human Resources team in the provision an administrative service.
- Support the management of the HR reception area by acting as a point of contact for visitors to the HR function.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- To act as Secretary to the Head of Workforce Advisory Services and the Head of Equality, Diversity & Inclusion (People), including diary management, operating a bring forward system, typing, word processing, distribution and filing of documents and telephone answering, ensuring optimal standards of efficient, professional and confidential practice at all times.
- To work as part of a team providing an efficient typing, administrative and secretarial service covering all aspects of administration for the Human Resources Services function.
- Provide general advice to staff and managers on basic terms & conditions, policy, procedure and practice.
- To liaise with other members of the Human Resources function to ensure effective communication within the team.
- To provide support to the Director of Human Resources Personal Assistant, and ensure appropriate cover during times of absence, to the senior Human Resources Team.
- To support the Human Resources team in the provision an administrative service.
- Support the management of the HR reception area by acting as a point of contact for visitors to the HR function.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- Typing skills to RSA III or equivalent experience
- GCSE/O level English Language
- European Computer Driving Licence or equivalent skills and experience
Desirable
- NHS experience
- Aware of key HR issues within the Trust/NHS
- Working experience in a Human Resources function
- Knowledge of Data Protection legislation, in particular, Subject Access Requests
Knowledge & Experience
Essential
- Understanding of a range of office procedures and practices, some of which are non-routine. This knowledge will have been acquired through formal training and previous experience in administration/office environment
Skills & Abilities
Essential
- Proficient user of Microsoft office packages Word and Excel
- Good communication and interpersonal skills, highly organised and self-motivated
- Ability to work unsupervised: o Prioritise work as necessary o Work well under pressure and deliver to tight deadlines on a daily basis o Ability to multitask
Person Specification
Qualifications & Education
Essential
- Typing skills to RSA III or equivalent experience
- GCSE/O level English Language
- European Computer Driving Licence or equivalent skills and experience
Desirable
- NHS experience
- Aware of key HR issues within the Trust/NHS
- Working experience in a Human Resources function
- Knowledge of Data Protection legislation, in particular, Subject Access Requests
Knowledge & Experience
Essential
- Understanding of a range of office procedures and practices, some of which are non-routine. This knowledge will have been acquired through formal training and previous experience in administration/office environment
Skills & Abilities
Essential
- Proficient user of Microsoft office packages Word and Excel
- Good communication and interpersonal skills, highly organised and self-motivated
- Ability to work unsupervised: o Prioritise work as necessary o Work well under pressure and deliver to tight deadlines on a daily basis o Ability to multitask
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
