Job summary
The Project Co-ordinator will be an integral member of the eRecord Team, responsible for contributing towards the delivery of projects and co-ordinating project inter-dependencies, for the three electronic patient record systems in use at the Trust: Oracle Cerner Millennium, SystmOne and ICE. The Project Co-ordinator will be responsible for directing, organising and controlling project and PMO activity relating to eRecord.
- Interview Date: 23 November 2023
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37 hours 30 minutes/week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
The successful candidate should possess excellent communication and organisational skills, knowledge of project delivery and Microsoft office suite and be able to work to tight deadlines. A comprehensive range of practical, analytical skills and experience of project delivery, programme management and a current recognised project management qualification would be advantageous.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- Contribute towards the delivery of the IT Services Programme/Project portfolio and co-ordinate project inter-dependencies.
- To ensure the timely and accurate production of project status reports for
- Assists with project schedules, deliverables, assignments, tasks, project meetings (scheduling and meeting notes), status reporting, communication, and action items as required.
- Assists Project Managers and project teams to track work, tasks, and project assignments, working to keep projects on-time, and within budget.
- Manages and delivers a project light
- Assists in managing MS Project tasks such as running reports, analysing resources and supporting time tracking
- Assists with, and monitors, project budgets
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- Contribute towards the delivery of the IT Services Programme/Project portfolio and co-ordinate project inter-dependencies.
- To ensure the timely and accurate production of project status reports for
- Assists with project schedules, deliverables, assignments, tasks, project meetings (scheduling and meeting notes), status reporting, communication, and action items as required.
- Assists Project Managers and project teams to track work, tasks, and project assignments, working to keep projects on-time, and within budget.
- Manages and delivers a project light
- Assists in managing MS Project tasks such as running reports, analysing resources and supporting time tracking
- Assists with, and monitors, project budgets
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent qualification / experience
- Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email.
Desirable
- Hold a current recognised project management qualification
- Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email
Knowledge and experience
Essential
- Experience of inter-agency working involving multiple complex and diverse partners
- Descriptive understanding of Information Technology terminology and services
- Descriptive understanding of Information Management terminology and services
Desirable
- Experience of other large scale organisations of similar size and complexity within or outside of the NHS
Skills
Essential
- Be competent with the Microsoft Office Suite
- Strong multi-tasking and organisational skills
- Effective communication skills including verbal, written and presentation skills
- Ability to write clear concise reports, letters, minutes and documents using a good standard of English.
- Ability to collate and articulate requirements information from a variety of sources e.g. via interviews, workshops and published material
- Strong workshop facilitation / presentation skills
Desirable
- Systems analysis and process redesign skills to be able to analyse highly complex multi stranded information
- Ability to manage / understand Service Level Agreements
- Planning and development of short, medium and long-term initiatives within sphere of work.
- Liaise with related project teams to ensure that work is neither overlooked nor duplicated.
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent qualification / experience
- Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email.
Desirable
- Hold a current recognised project management qualification
- Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email
Knowledge and experience
Essential
- Experience of inter-agency working involving multiple complex and diverse partners
- Descriptive understanding of Information Technology terminology and services
- Descriptive understanding of Information Management terminology and services
Desirable
- Experience of other large scale organisations of similar size and complexity within or outside of the NHS
Skills
Essential
- Be competent with the Microsoft Office Suite
- Strong multi-tasking and organisational skills
- Effective communication skills including verbal, written and presentation skills
- Ability to write clear concise reports, letters, minutes and documents using a good standard of English.
- Ability to collate and articulate requirements information from a variety of sources e.g. via interviews, workshops and published material
- Strong workshop facilitation / presentation skills
Desirable
- Systems analysis and process redesign skills to be able to analyse highly complex multi stranded information
- Ability to manage / understand Service Level Agreements
- Planning and development of short, medium and long-term initiatives within sphere of work.
- Liaise with related project teams to ensure that work is neither overlooked nor duplicated.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
