Job summary
The Pharmacy Department are looking for 2 x clerical officers to join the Homecare team. As a clerical officer you will work alongside a team of experienced technical, professional and homecare administration staff to ensure that patients receive deliveries of medicines to their homes.
The right candidates will need to be methodical, focused, flexible and committed to maintaining patient confidentiality, whilst working in a busy office environment.
- Interview Date: 25 September 2023
- 37 hours, 30 minutes/week - part time hours considered.
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
Your main role will be to carry out the necessary procedures relating to the purchasing, receipt, charging and invoicing of all the commercial home delivery medicines and associated sundries on a daily basis for the Trust.
Full training will be given to the successful candidates to develop their knowledge of the pharmacy computer system with the aim of gaining specialist expertise in the use of the purchasing, reporting, contract and stock control programmes, dispensing software and manufacturing and trading accounts.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- Raising purchase orders using Pharmacy stock management program.
- Passing of invoices using Pharmacy stock management program.
- Supporting on-boarding of patients onto existing Homecare services.
- Liaising with contracted third-party Homecare providers regarding service delivery.
Job Purpose
- To carry out all necessary procedures relating to the purchasing, receipt, charging and invoicing of all commercial home delivery of medicines and associated sundries on a daily basis for the Trust
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- Raising purchase orders using Pharmacy stock management program.
- Passing of invoices using Pharmacy stock management program.
- Supporting on-boarding of patients onto existing Homecare services.
- Liaising with contracted third-party Homecare providers regarding service delivery.
Job Purpose
- To carry out all necessary procedures relating to the purchasing, receipt, charging and invoicing of all commercial home delivery of medicines and associated sundries on a daily basis for the Trust
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
KNOWLEDGE
Essential
- Demonstrate recent knowledge of office procedures e.g. invoicing, filing and appropriate use of computer systems
Desirable
- Knowledge of all purchasing procedures covering the ordering, receipt, invoicing and sales of medicinal products.
- Awareness of use of computer systems used to carry out purchasing
SKILLS
Essential
- Effective written and oral communication skills
- Demonstration of being a team player and of working alone
- Ability to work under pressure
- Demonstrate keyboard skills including ability to carry word processing and production of spreadsheets and database
EXPERIENCE
Essential
- Demonstrate experience in working within areas of confidentiality
- Demonstrate experience in setting up meetings and maintaining diaries
Desirable
- Previous experience in the NHS
QUALIFICATIONS
Essential
- Microsoft Word word-processing/typewriting (RSA II level or equivalent qualification / experience)
Person Specification
KNOWLEDGE
Essential
- Demonstrate recent knowledge of office procedures e.g. invoicing, filing and appropriate use of computer systems
Desirable
- Knowledge of all purchasing procedures covering the ordering, receipt, invoicing and sales of medicinal products.
- Awareness of use of computer systems used to carry out purchasing
SKILLS
Essential
- Effective written and oral communication skills
- Demonstration of being a team player and of working alone
- Ability to work under pressure
- Demonstrate keyboard skills including ability to carry word processing and production of spreadsheets and database
EXPERIENCE
Essential
- Demonstrate experience in working within areas of confidentiality
- Demonstrate experience in setting up meetings and maintaining diaries
Desirable
- Previous experience in the NHS
QUALIFICATIONS
Essential
- Microsoft Word word-processing/typewriting (RSA II level or equivalent qualification / experience)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
