Job summary
Join our team as a Medical Equipment Library Manager and make a meaningful impact in the healthcare community within the hospital. As the manager of our state-of-the-art loan library, you will play a crucial role in providing access to essential medical equipment to patients, caregivers, and healthcare professionals.
As the Medical Equipment Library Manager, you will be responsible for overseeing the day-to-day operations of the library, managing the inventory of medical equipment, and coordinating equipment loans. Your strong organisational skills and attention to detail will ensure the smooth functioning of the facility, while your ability to collaborate with healthcare professionals will help assess equipment needs and provide appropriate solutions.
To excel in this role, you should have a background in healthcare administration and a strong understanding of medical equipment. Your excellent communication and interpersonal skills will enable you to train and supervise a dedicated team of library staff, providing exceptional customer service and maintaining accurate records.
By working with us, you will have the opportunity to make a difference in the lives of individuals in need, improving their quality of life through access to vital medical equipment. Join our organization that values diversity, fosters a collaborative work environment, and embraces innovation in healthcare.
- Interview Date 18/07/2023
- 37 Hours 30 Minutes/Week
Main duties of the job
- Overseeing the day-to-day operations of the loan library, including equipment distribution, collection and functional checks/decontamination.
- Tracking and maintaining the inventory of medical equipment, conducting regular audits and inspections to ensure accuracy.
- Coordinating the loan process, including check-outs, and returns of equipment.
- Collaborating with healthcare professionals and stakeholders to assess equipment needs and provide appropriate solutions.
- Training and supervising library staff, ensuring excellent customer service and adherence to policies and procedures.
- Maintaining accurate records and documentation of equipment loans, and inventory levels.
- Developing and implementing policies and procedures for efficient library operations.
- Adhering to healthcare regulations and guidelines related to medical equipment management.
Key skills and qualities for success in this role include strong organizational and time management skills, excellent communication and interpersonal abilities, leadership and team management capabilities, attention to detail, problem-solving skills, and adaptability in a fast-paced environment. A background in healthcare administration, knowledge of medical equipment, and proficiency in computer systems for inventory management are also essential.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
Rated 'Outstanding' by theCQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
We value the growth and development of our employees. As the Medical Equipment Library Manager, you will receive comprehensive training to ensure you are equipped with the knowledge and skills needed for success in this role. We are committed to providing ongoing professional development opportunities to enhance your expertise in healthcare administration, medical equipment management, and library operations. You will have access to resources, workshops, and mentorship to support your continuous learning and professional growth. Join our team and embark on a rewarding career where we invest in your success.
- The MEL provides a vital and efficient loan medical device service to the Trust, ensuring there are sufficient, safe, operational and clean devices available for use by patients.
- The MEL Managers main responsibility is to manage the day-to-day activities of the Equipment Library Service currently operating on two sites within the Trust, this includes the management of staff recruitment, appraisal, CPD and discipline along with the physical resources of the department.
- To facilitate the delivery of an effective, responsive and timely service.
- To provide support to the Medical Engineering Management Team and produce relevant information in a timely and accurate manner.
- To be the first contact in dealing with complaints/queries regarding the MEL.
- To take the lead role in the development and introduction of new methods of working within the MEL team.
- To ensure the Trust/ Directorate/Departmental objectives, policies and directives are communicated and implemented in a timely and appropriate manner to all MEL staff.
- Design, implement and monitor service improvements.
- Production of monthly performance reports.
- Quality Audits (equipment and mattresses).
- Review and propose changes to MEL related policies and the departments quality management system (QMS).
Operational Performance
- Supervise the distribution, collection and decontamination of equipment provided by the MEL.
- Maintain stock levels to ensure efficient operation of the MEL service.
- Monitor the use of the MEL and liaise with users, in particular the Ward/Department Managers, to ensure the current and future availability of equipment in the MEL.
- Provide reports and analyse MEL usage to monitor resource levels, predict trends and plans for future resource requirements.
- Liaise closely with other Service Managers in Medical Engineering to develop priorities for the servicing and supply of equipment through the MEL.
- To provide support and advise during the investigation and reporting of incidents relating to medical devices.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Job description
Job responsibilities
We value the growth and development of our employees. As the Medical Equipment Library Manager, you will receive comprehensive training to ensure you are equipped with the knowledge and skills needed for success in this role. We are committed to providing ongoing professional development opportunities to enhance your expertise in healthcare administration, medical equipment management, and library operations. You will have access to resources, workshops, and mentorship to support your continuous learning and professional growth. Join our team and embark on a rewarding career where we invest in your success.
- The MEL provides a vital and efficient loan medical device service to the Trust, ensuring there are sufficient, safe, operational and clean devices available for use by patients.
- The MEL Managers main responsibility is to manage the day-to-day activities of the Equipment Library Service currently operating on two sites within the Trust, this includes the management of staff recruitment, appraisal, CPD and discipline along with the physical resources of the department.
- To facilitate the delivery of an effective, responsive and timely service.
- To provide support to the Medical Engineering Management Team and produce relevant information in a timely and accurate manner.
- To be the first contact in dealing with complaints/queries regarding the MEL.
- To take the lead role in the development and introduction of new methods of working within the MEL team.
- To ensure the Trust/ Directorate/Departmental objectives, policies and directives are communicated and implemented in a timely and appropriate manner to all MEL staff.
- Design, implement and monitor service improvements.
- Production of monthly performance reports.
- Quality Audits (equipment and mattresses).
- Review and propose changes to MEL related policies and the departments quality management system (QMS).
Operational Performance
- Supervise the distribution, collection and decontamination of equipment provided by the MEL.
- Maintain stock levels to ensure efficient operation of the MEL service.
- Monitor the use of the MEL and liaise with users, in particular the Ward/Department Managers, to ensure the current and future availability of equipment in the MEL.
- Provide reports and analyse MEL usage to monitor resource levels, predict trends and plans for future resource requirements.
- Liaise closely with other Service Managers in Medical Engineering to develop priorities for the servicing and supply of equipment through the MEL.
- To provide support and advise during the investigation and reporting of incidents relating to medical devices.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Person Specification
Qualifications & Education
Essential
- oLevel 4 qualification in relevant subject, or relevant Level 3 qualification plus knowledge and experience equivalent to Level 4 obtained in a similar role.
- oGCSE Grade 4 and above (A*-C) in Maths and English, or equivalent
- oCurrent full UK driving license.
Desirable
- A recognised IT competency qualification
Knowledge & Experience
Essential
- oPrevious management/supervisory experience, including ability to organise, delegate, train and motivate staff
- oComputer use including database, word processing, internet and e-mail.
Desirable
- oKnowledge of Medical Devices and their application
- oPrevious experience working in Equipment Library Service settings
- oPrevious NHS experience
- oAwareness of NHS and Trust policies and procedures
- oExperience of effectively introducing new methods of working.
- oPrevious experience of managing in an ISO9001 environment
- oRecruitment and selection experience
Skills & Abilities
Essential
- oExcellent communication and interpersonal and organisational skills to enable effective and professional communication with staff, suppliers and customers at all levels under all conditions of urgency Ability to remain calm under pressure and cope with flexible demands of post.
- oAbility to work without supervision
- oReport writing skills
- oAbility to coordinate and lead on certain local and national developments
- oHigh accuracy levels in own work
Person Specification
Qualifications & Education
Essential
- oLevel 4 qualification in relevant subject, or relevant Level 3 qualification plus knowledge and experience equivalent to Level 4 obtained in a similar role.
- oGCSE Grade 4 and above (A*-C) in Maths and English, or equivalent
- oCurrent full UK driving license.
Desirable
- A recognised IT competency qualification
Knowledge & Experience
Essential
- oPrevious management/supervisory experience, including ability to organise, delegate, train and motivate staff
- oComputer use including database, word processing, internet and e-mail.
Desirable
- oKnowledge of Medical Devices and their application
- oPrevious experience working in Equipment Library Service settings
- oPrevious NHS experience
- oAwareness of NHS and Trust policies and procedures
- oExperience of effectively introducing new methods of working.
- oPrevious experience of managing in an ISO9001 environment
- oRecruitment and selection experience
Skills & Abilities
Essential
- oExcellent communication and interpersonal and organisational skills to enable effective and professional communication with staff, suppliers and customers at all levels under all conditions of urgency Ability to remain calm under pressure and cope with flexible demands of post.
- oAbility to work without supervision
- oReport writing skills
- oAbility to coordinate and lead on certain local and national developments
- oHigh accuracy levels in own work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
