Job summary
Please note - if enough applicants apply this vacancy may close early.
The postholder will provide a full administration support service.
- Provide accurate and efficient admin support including appropriatecorrespondence on behalf of the service.
- Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
- Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
Main duties of the job
- Provide accurate and efficient admin support including appropriatecorrespondence on behalf of the service.
- Produce and update rotas for senior and junior staff. Also acting as first point of contact for queries on rotas, where applicable.
- To input absence information into Smart system and produce monthly reports, including sick absence and annual leave, where applicable.
- Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
- Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
- To communicate with staff in maintaining timely procedures for data entry and answer queries relating to the information held on Trust electronic systems, where applicable.
- Prioritise own workload to meet varied timescales involved
- Set up and maintain administrative systems e.g. filing system, monitoring system to support the service.
- Data input onto an electronic system
- Produces report from electronic system
About us
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our#PennineCarePeopleand do everything we can to make sure we're a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
If you come and work for us we will offer a range of benefits and opportunities, including:
- Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
- Flexible working opportunities to support your work/life balance
- Access to Continued Professional Development
- Involvement in improvement and research activities
- Health and Wellbeing activities and access to an excellent staff wellbeing service
- Access to staff discounts across retail, leisure and travel
Job description
Job responsibilities
- Attend management meeting, take and produce minutes when required
- Undertake specific projects as identified and agreed by the service
- Ordering of equipment, vapes and other items
- Stock control.
- This job description is not exhaustive, but is intended to give an overall picture of the role.
- Other duties within the general scope of the post may be required from time to time.
- The duties of the post and job description can be reviewed through the agreed process.
Job description
Job responsibilities
- Attend management meeting, take and produce minutes when required
- Undertake specific projects as identified and agreed by the service
- Ordering of equipment, vapes and other items
- Stock control.
- This job description is not exhaustive, but is intended to give an overall picture of the role.
- Other duties within the general scope of the post may be required from time to time.
- The duties of the post and job description can be reviewed through the agreed process.
Person Specification
Education / Qualifications
Essential
- GSCE English and Maths Grade 9 - 4 (Grade C or above) or equivalent
- NVQ Level 3 or equivalent experience
Desirable
- RSA III or equivalent
- City and Guilds Certificate
Experience
Essential
- Experience of using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook
- Administration experience
Desirable
- Work experience in medical environment.
Knowledge
Essential
- Office procedures and systems
Desirable
- Knowledge of NHS services
Skills and Abilities
Essential
- High standard of communication skills both verbal and written
- Excellent prioritisation skills
- Ability to effectively work on own or as part of a team
- Able to maintain confidentiality.
- Flexible
- An ability to use initiative and work under high levels of pressure in sensitive situations is essential.
Skills and Abilities
Essential
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
Person Specification
Education / Qualifications
Essential
- GSCE English and Maths Grade 9 - 4 (Grade C or above) or equivalent
- NVQ Level 3 or equivalent experience
Desirable
- RSA III or equivalent
- City and Guilds Certificate
Experience
Essential
- Experience of using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook
- Administration experience
Desirable
- Work experience in medical environment.
Knowledge
Essential
- Office procedures and systems
Desirable
- Knowledge of NHS services
Skills and Abilities
Essential
- High standard of communication skills both verbal and written
- Excellent prioritisation skills
- Ability to effectively work on own or as part of a team
- Able to maintain confidentiality.
- Flexible
- An ability to use initiative and work under high levels of pressure in sensitive situations is essential.
Skills and Abilities
Essential
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
