Job summary
We are seeking to recruit an excellent Administrative Assistant to work as part of our busy multi-disciplinary Drug and Alcohol Service to be the first point of contact on a very busy reception and on the telephone. The post holder will also be responsible for creating, recording and filing computer generated prescriptions. The post also involves administrative and organisational support for the service.The successful candidate will have excellent I.T. and typing skills and understand the importance of confidentiality. The post holder must be able to work under pressure and be able to multi-task. The post holder will present a professional manner, be tactful and diplomatic, exercising excellent communication skills to uphold the positive image of the service and Pennine Care NHS Foundation Trust. The post holder will have excellent administration and organisational skills.
Main duties of the job
To provide cover for busy Reception, including answering the phone and greeting service users and visitors to the service.
To produce, record and file computer generated prescriptions.
To offer administrative and organisational support to the multi-disciplinary Drug and Alcohol Service.
The compilation, inputting and retrieval of data using information technology and paper systems.
To monitor and order stock.
About us
This is an exciting time to join the team at Stockport Drug and Alcohol Service. We provide a non-discriminatory and user-friendly service, offering recovery focussed interventions to reduce substance misuse related harm for individuals, their families, and the local community. We work in partnership with wider health and wellbeing services to meet the diverse needs of Stockport residents, and to deliver a high standard of care.All new starters to Pennine Care NHS Foundation Trust who are appointed to a post which requires a Disclosure Barring Certificate check (DBS) will be recharged for the full cost of the check. Substantive staff will have the amount deducted from their first months' salary.All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post.
Job description
Job responsibilities
The start date of this job is 24/07/23.
Please see the attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge, and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.
Job description
Job responsibilities
The start date of this job is 24/07/23.
Please see the attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge, and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.
Person Specification
Education / Qualifications
Essential
- Information technology qualification
- GCSE Maths or equivalent.
- GCSE English or equivalent.
Experience
Essential
- Proven admin experience in a busy office environment
- Using information technology systems
- Proven experience of working on a busy reception.
Desirable
- Work within health or social care setting
- Administration of petty cash
Knowledge
Essential
- Excellent working knowledge of Microsoft office packages, particularly MS Word and Excel
Desirable
- An awareness of issues relating to substance misuse
Skills and Abilities
Essential
- Excellent typing, I.T. and admin skills
- Ability to work under pressure
- Liaison and communication skills - written and spoken
Work Related Circumstances
Essential
- Flexible approach to work including some early evening working
- A positive and non-judgemental attitude to the client group
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
Person Specification
Education / Qualifications
Essential
- Information technology qualification
- GCSE Maths or equivalent.
- GCSE English or equivalent.
Experience
Essential
- Proven admin experience in a busy office environment
- Using information technology systems
- Proven experience of working on a busy reception.
Desirable
- Work within health or social care setting
- Administration of petty cash
Knowledge
Essential
- Excellent working knowledge of Microsoft office packages, particularly MS Word and Excel
Desirable
- An awareness of issues relating to substance misuse
Skills and Abilities
Essential
- Excellent typing, I.T. and admin skills
- Ability to work under pressure
- Liaison and communication skills - written and spoken
Work Related Circumstances
Essential
- Flexible approach to work including some early evening working
- A positive and non-judgemental attitude to the client group
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
