Job summary
This is a full-time (37.5 hours) post for 22 months.
The post holder will provide high quality administrative services to Research and Development (R&D). They will provide general support to the R&D project lead including administrative and logistical assistance, facilitating study setup and ongoing research support for CPFT hosted and sponsored projects. They will support R&D in the administration of externally funded clinical trials and other investigator-led research taking place in the Trust.
The post holder will also provide a supervisory role to the band 3 R&D Administrator at the Cavell Centre in Peterborough. A high degree of independence, flexibility and initiative will be essential for the post.
Main duties of the job
The post holder will work with the R&D Project Lead to act as a point of contact for researchers to apply for funding for healthcare research ensuring full access to the range of high-quality research management functions residing within the Trust.
They will provide general support to the R&D team based at the Windsor Research Unit and when needed, the Cavell Centre R&D facility. This includes liaison with consultants, managers, nursing and other clinical staff, liaison with local and national organisations as necessary for the functioning of the team. They will have the role of greeting and welcoming research participants to the unit, responding to the queries promptly and ensuring their comfort including booking transport to research visits if required.
About us
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting andempowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
For further information on CPFT, please visit our website at www.cpft.nhs.uk
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
- To work with the R&D Project Lead to ensure a smooth process from pre award to study set up and beyond.
- Assist with the preparation and submission of documents to support research projects within the Trust.
- To undertake the administration of externally funded research projects including post-award issues and contractual issues as they arise and to organise the invoicing and administration of payments in conjunction with the R&D Finance.
- Act as a point of contact between the Trust and University members of the team for grant applications.
- Provide a wide-range of general administrative tasks including copy/audio typing, word processing, photocopying, desk-top publishing, arranging meetings, supporting research delivery staff before and during the visits by greeting participants and ensuring refreshments are provided.
- Manage an appointments diary for meetings and make appropriate arrangements as necessary, e.g. booking rooms, organising refreshments, travel arrangements, accommodation etc.
- Receiving and processing incoming correspondence and telephone calls ensuring these are dealt with promptly and appropriately.
- Support the provision of localised project documentation for research projects.
- Assist in compiling research study visit files.
- Assist with the preparation and submission of research study participants expense claim forms.
- Support patient, public, involvement & experience (PPIE) activity working with the PPIE lead.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
- To work with the R&D Project Lead to ensure a smooth process from pre award to study set up and beyond.
- Assist with the preparation and submission of documents to support research projects within the Trust.
- To undertake the administration of externally funded research projects including post-award issues and contractual issues as they arise and to organise the invoicing and administration of payments in conjunction with the R&D Finance.
- Act as a point of contact between the Trust and University members of the team for grant applications.
- Provide a wide-range of general administrative tasks including copy/audio typing, word processing, photocopying, desk-top publishing, arranging meetings, supporting research delivery staff before and during the visits by greeting participants and ensuring refreshments are provided.
- Manage an appointments diary for meetings and make appropriate arrangements as necessary, e.g. booking rooms, organising refreshments, travel arrangements, accommodation etc.
- Receiving and processing incoming correspondence and telephone calls ensuring these are dealt with promptly and appropriately.
- Support the provision of localised project documentation for research projects.
- Assist in compiling research study visit files.
- Assist with the preparation and submission of research study participants expense claim forms.
- Support patient, public, involvement & experience (PPIE) activity working with the PPIE lead.
Person Specification
Education / Qualifications
Essential
- Educated to a degree level or equivalent experience in a relevant discipline
- Able to demonstrate and evidence continuous professional development
- GCP training
Experience
Essential
- Significant experience of working in a clinical research environment. Some experience must have been in a hospital or equivalent.
- Experience in maintenance and set up finance trackers and invoice trackers in research setting.
- Experience of planning and organising own workload and of staff within own span of control
- Demonstrate awareness of organisational policies and ability to translate into working practice
Desirable
- Resource management
- Financial experience in monitoring budgets and preparing project costings
Skills & Abilities
Essential
- Ability to read, digest and interpret complex documents including varying types of research protocols
- Evidence of high-level planning and organisational skills, with the ability to prioritise and work to multiple deadlines
- Ability to accurately interpret and present data in appropriate formats.
Desirable
Knowledge & Understanding
Essential
- Understanding of the UK Policy Framework for Health and Social Care Research, the Clinical Trials Directive and ICH guidelines for Good Clinical Practice.
- Understanding of information needs within a clinical research environment
- Knowledge of data collection requirements according to Good Clinical Practice
- Good working knowledge of EDGE and ODP
Desirable
- Knowledge of the R&D, ethics committee and MHRA approval processes.
- Knowledge of the use of human tissue in research.
Other
Essential
- Recognise people's right to privacy and dignity, treating every person with respect.
- Willingness to be flexible in approach and attitude.
- Ability to travel independently across local sites and flexibility to switch base between Cambridge and Peterborough.
Person Specification
Education / Qualifications
Essential
- Educated to a degree level or equivalent experience in a relevant discipline
- Able to demonstrate and evidence continuous professional development
- GCP training
Experience
Essential
- Significant experience of working in a clinical research environment. Some experience must have been in a hospital or equivalent.
- Experience in maintenance and set up finance trackers and invoice trackers in research setting.
- Experience of planning and organising own workload and of staff within own span of control
- Demonstrate awareness of organisational policies and ability to translate into working practice
Desirable
- Resource management
- Financial experience in monitoring budgets and preparing project costings
Skills & Abilities
Essential
- Ability to read, digest and interpret complex documents including varying types of research protocols
- Evidence of high-level planning and organisational skills, with the ability to prioritise and work to multiple deadlines
- Ability to accurately interpret and present data in appropriate formats.
Desirable
Knowledge & Understanding
Essential
- Understanding of the UK Policy Framework for Health and Social Care Research, the Clinical Trials Directive and ICH guidelines for Good Clinical Practice.
- Understanding of information needs within a clinical research environment
- Knowledge of data collection requirements according to Good Clinical Practice
- Good working knowledge of EDGE and ODP
Desirable
- Knowledge of the R&D, ethics committee and MHRA approval processes.
- Knowledge of the use of human tissue in research.
Other
Essential
- Recognise people's right to privacy and dignity, treating every person with respect.
- Willingness to be flexible in approach and attitude.
- Ability to travel independently across local sites and flexibility to switch base between Cambridge and Peterborough.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
