Job summary
Please be advised that this post is currently only open to employees of the Cambridgeshire and Peterborough Integrated Care System
Interview date to be confirmed.
Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) is seeking an exceptional individual to join our team in a pivotal role as our Trust Secretary.
As Trust Secretary you will be responsible for ensuring the Trust meets relevant legislation and its constitution to perform its statutory duties as a Foundation Trust. Additionally, you will lead an effective Trust Secretariat team, ensuring compliance with the regulatory framework through the provision of a high quality and effective corporate governance service.
You will establish and monitor procedures for good governance, advise the Board of Directors on governance developments, and maintains effective relationships between the Board of Directors, Council of Governors, and Trust membership. The Trust Secretary will establish and monitor procedures for good governance in the Trust and advise the Board of Directors on developments in governance issues, also ensures that meetings of the Board, Council, and their committees run efficiently and effectively.
Main duties of the job
The Trust Secretary will be responsible for ensuring that the Foundation Trust complies with its licence, alongside corporate governance statutory and regulatory duties.
The Trust Secretary will lead an effective Trust Secretariat team, ensuring compliance with the regulatory framework through the provision of a high quality and effective corporate governance service.
The Trust Secretary will ensure that the Trust complies with relevant legislation and its constitution to perform its statutory duties as a Foundation Trust.
The Trust Secretary will establish and monitor procedures for good governance in the Trust and advise the Board of Directors on developments in governance issues.
The Trust Secretary will also ensure that effective relationships between the Board of Directors, Council of Governors and Trust membership are established and maintained and that the meetings of the Board, Council and the committees thereof run efficiently and effectively.
About us
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting andempowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
For further information on CPFT, please visit our website at www.cpft.nhs.uk
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
1. Ensure that the Trust complies with its constitution and standing orders, that these documents remain up to date and fit for purpose, and requirements are incorporated into Trust procedures.
2. Make available corporate documents including declarations of interest, etc to ensure these are up to date for public inspection or scrutiny.
3. Manage the preparation, and presentation of the annual report and annual accounts, in line with statutory requirements.
4. Ensure that arrangements are in place for the safe custody and application of the Trust seal and maintain a register of its use.
5. Maintain the Trusts Gifts and Hospitality register and ensure all staff are aware of their obligations and that appropriate policies and procedures are in place.
6. Advise the Board of Directors and Council of Governors on corporate governance matters.
7. Lead the Trusts Board of Directors performance evaluation on an annual basis, facilitating the development of areas for action and improvement.
8. Lead the internal preparation for the Trusts Well Led Governance review to ensure best practice and compliance is evident.
9. Ensure good information flows within the board and its committees, and Executives, Non-Executives and Council of Governors.
10. Monitor the relationship between the Board of Directors and the Council of Governors and ensure the legal duties of the Trust to consult governors are working effectively.
11. Devise, develop and update effective systems and reporting of the Board Assurance Framework using latest best practice guidance.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
1. Ensure that the Trust complies with its constitution and standing orders, that these documents remain up to date and fit for purpose, and requirements are incorporated into Trust procedures.
2. Make available corporate documents including declarations of interest, etc to ensure these are up to date for public inspection or scrutiny.
3. Manage the preparation, and presentation of the annual report and annual accounts, in line with statutory requirements.
4. Ensure that arrangements are in place for the safe custody and application of the Trust seal and maintain a register of its use.
5. Maintain the Trusts Gifts and Hospitality register and ensure all staff are aware of their obligations and that appropriate policies and procedures are in place.
6. Advise the Board of Directors and Council of Governors on corporate governance matters.
7. Lead the Trusts Board of Directors performance evaluation on an annual basis, facilitating the development of areas for action and improvement.
8. Lead the internal preparation for the Trusts Well Led Governance review to ensure best practice and compliance is evident.
9. Ensure good information flows within the board and its committees, and Executives, Non-Executives and Council of Governors.
10. Monitor the relationship between the Board of Directors and the Council of Governors and ensure the legal duties of the Trust to consult governors are working effectively.
11. Devise, develop and update effective systems and reporting of the Board Assurance Framework using latest best practice guidance.
Person Specification
Education / Qualifications
Essential
- Educated to degree level or equivalent professional experience.
- Completed or currently undertaking ICSA qualification or equivalent.
Desirable
- Project Management qualification.
Experience
Essential
- Experience of engaging with Trust stakeholders including Council of Governors and Trust membership.
- Experience in the Trust/ Company Secretary role.
- Knowledge and experience of risk assurance mechanisms.
- Experience at working at Board level.
Skills & Abilities
Essential
- Excellent presentation and analytical skills, including an ability to produce concise accurate reports.
- Effective problem solving and decision making.
- Excellent interpersonal skills for managing a wide range of relationships.
Knowledge & Understanding
Essential
- Knowledge of regularity matters, NHS compliance and corporate governance.
- A comprehensive understanding of relevant associated corporate governance legislation e.g FPP regulations.
- Up to date knowledge of the NHS and partner agencies.
Other
Essential
- Cope and function effectively when working in a pressurised environment and with constant interruptions; able to cope with fluctuating levels of work and manage day-to-day pressures.
- Resourceful and able to form and act on own judgement.
- Use skills, experience and personal judgement to 'spot' opportunities where different ways of working may be more effective.
Person Specification
Education / Qualifications
Essential
- Educated to degree level or equivalent professional experience.
- Completed or currently undertaking ICSA qualification or equivalent.
Desirable
- Project Management qualification.
Experience
Essential
- Experience of engaging with Trust stakeholders including Council of Governors and Trust membership.
- Experience in the Trust/ Company Secretary role.
- Knowledge and experience of risk assurance mechanisms.
- Experience at working at Board level.
Skills & Abilities
Essential
- Excellent presentation and analytical skills, including an ability to produce concise accurate reports.
- Effective problem solving and decision making.
- Excellent interpersonal skills for managing a wide range of relationships.
Knowledge & Understanding
Essential
- Knowledge of regularity matters, NHS compliance and corporate governance.
- A comprehensive understanding of relevant associated corporate governance legislation e.g FPP regulations.
- Up to date knowledge of the NHS and partner agencies.
Other
Essential
- Cope and function effectively when working in a pressurised environment and with constant interruptions; able to cope with fluctuating levels of work and manage day-to-day pressures.
- Resourceful and able to form and act on own judgement.
- Use skills, experience and personal judgement to 'spot' opportunities where different ways of working may be more effective.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
