Job summary
We are seeking an experienced, innovative, and enthusiastic Administrator to join our exciting new Universities of Cambridge and Anglia Ruskin Mental Health Student Service (UCARMHSS) pilot which is set to launch in 2025.
This new service will offer multiple pathways: psychiatry, psychology, and care coordination, allowing students to access tailored interventions. The goal is to improve access to support for students' mental health, inform about available support, and guide them in managing their mental health.Key features of the service include:o A focus on student needs rather than diagnosis, with every referral undergoing thorough triage and, where necessary, formulation assessments.o Proactive support to help students succeed academically and socially at university.o Flexible access to services, with face-to-face, telephone, video, and other online options available to meet individual preferences.o Comprehensive care coordination, encompassing assessment, case management, self-management support, and liaison with university services.
Main duties of the job
Senior Administrator working in the Universities of Cambridge and Anglia Ruskin Mental Health Student Service (UCARMHSS). To provide a comprehensive high quality, effective and efficient service to senior management and a range of internal clinical staff and external partnerships.
About us
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting andempowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
For further information on CPFT, please visit our website at www.cpft.nhs.uk
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities
1. Support the recruitment process related to the areas highlighted in the job purpose and ensure that newly appointed staff undergo their local and Trust inductions.2. Be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.3. Word process documents as needed by, for example, medical staff, managers and/or a multi-disciplinary team. Typing may be from audio, direct dictation, or written text. Some correspondence will be highly confidential and may be of a distressing nature.4. To be responsible for dealing with telephone enquiries and other communications with a high degree of tact, diplomacy, and confidentiality.5. Arrange and attend meetings, including booking venues and hospitality if appropriate. To prepare and produce an agenda, collate, and distribute all necessary information and documentation, take minutes and action notes as required. Ensure all minutes are issued in a timely manner and ensure agreed actions are appropriately recorded.6. Develop and maintain office systems, including filing systems, bring forward and circulation databases. Develop and maintain central shared paper and electronic filing systems for the team.7. Support communication with colleagues and users of the service through negotiation, influencing, listening, and understanding, to ensure effective joint working.8. To prioritise, organise and manage workload without supervision and to identify matters which require urgent attention.9. Work with other members of the administration hub to ensure effective cover and support during times of absence and peak workloads.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities
1. Support the recruitment process related to the areas highlighted in the job purpose and ensure that newly appointed staff undergo their local and Trust inductions.2. Be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.3. Word process documents as needed by, for example, medical staff, managers and/or a multi-disciplinary team. Typing may be from audio, direct dictation, or written text. Some correspondence will be highly confidential and may be of a distressing nature.4. To be responsible for dealing with telephone enquiries and other communications with a high degree of tact, diplomacy, and confidentiality.5. Arrange and attend meetings, including booking venues and hospitality if appropriate. To prepare and produce an agenda, collate, and distribute all necessary information and documentation, take minutes and action notes as required. Ensure all minutes are issued in a timely manner and ensure agreed actions are appropriately recorded.6. Develop and maintain office systems, including filing systems, bring forward and circulation databases. Develop and maintain central shared paper and electronic filing systems for the team.7. Support communication with colleagues and users of the service through negotiation, influencing, listening, and understanding, to ensure effective joint working.8. To prioritise, organise and manage workload without supervision and to identify matters which require urgent attention.9. Work with other members of the administration hub to ensure effective cover and support during times of absence and peak workloads.
Person Specification
Education / Qualifications
Essential
- Educated to GCE/GCSE (A - C grades, one of which must be English) or equivalent.
- RSA/OCR stage III/NVQ Level 3 in Business Administration or equivalent.
- Able to demonstrate and evidence continuous professional development.
Desirable
- Prince II Practitioner or equivalent level of experience
Experience
Essential
- Significant experience in secretarial / administrative/ project support positions
- Organising, attending and taking minutes/notes at senior level meetings
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
Desirable
- Secretarial/administrative experience in the NHS and/or senior corporate level
- Understanding of NHS clinical and corporate governance processes and statutory frameworks
Skills & Abilities
Essential
- Excellent organisational and administrative skills
- Good technical word processing skills including knowledge of all Office software
- Able to prioritise own workload and work to tight timescales
Person Specification
Education / Qualifications
Essential
- Educated to GCE/GCSE (A - C grades, one of which must be English) or equivalent.
- RSA/OCR stage III/NVQ Level 3 in Business Administration or equivalent.
- Able to demonstrate and evidence continuous professional development.
Desirable
- Prince II Practitioner or equivalent level of experience
Experience
Essential
- Significant experience in secretarial / administrative/ project support positions
- Organising, attending and taking minutes/notes at senior level meetings
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
Desirable
- Secretarial/administrative experience in the NHS and/or senior corporate level
- Understanding of NHS clinical and corporate governance processes and statutory frameworks
Skills & Abilities
Essential
- Excellent organisational and administrative skills
- Good technical word processing skills including knowledge of all Office software
- Able to prioritise own workload and work to tight timescales
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cambridgeshire and Peterborough NHS Foundation Trust
Address
University of Cambridge Student Services
Bene’t Street, New Museums Site
Cambridge
CB2 3PT
Employer's website
https://www.cpft.nhs.uk/ (Opens in a new tab)
