Job summary
We are pleased to be able to offer an excellent opportunity for an experienced administration/business support professional to join our Learning and Organisational Development team. We are looking for someone who is passionate about delivering high quality, effective and efficient business support, as well as coordinating projects that support service improvement initiatives.
You should have experience in a management or leadership role and be prepared to manage a range of competing priorities that support a diverse range of service delivery. This exciting role is an opportunity to be fundamental within this established team providing full business support to the senior management team and co-ordinating the business support for identified projects, including liaison with internal and external stakeholders.
A good candidate will have a strong administration or business support background that includes experience of working on projects collaboratively with a variety of professionals, as well as a willingness to embrace and implement news ways of working. They will demonstrate the ability to engage, support, motivate and lead others to provide a high quality service.
An excellent candidate will be able to demonstrate their professionalism and innovative attitude to challenges in the workplace, and a commitment to empowering others.
Not sure if this is the right next step for you? Please do contact us if you would like to discuss before submitting your application
Main duties of the job
To ensure comprehensive, high quality, effective and efficient business support to the Learning and Organisational Development Senior Leadership Team.
The post holder will play a fundamental role within the team providing full business support to the senior management team and co-ordinating the business support for identified projects, including liaison with internal and external stakeholders.
The post holder will have delegated authority and responsibility to act independently and to handle and deliver local decisions and actions with regards to the business functions of teams.
About us
Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.
To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
- To ensure business support that enables effective and efficient service delivery across Learning and Organisational Development workstreams.
- To deliver business developments in a timely manner and to deadline, whilst ensuring accuracy and attention to detail.
- Business support to the Learning and Organisational Development Senior Leadership Team including executive assistance responsibilities.
- To develop effective working relationships to understand and deliver key support requirements.
- To identify and co-ordinate the development and implementation of business opportunities as appropriate.
- To provide support with personnel management systems.
- To provide support with recruitment processes.
- The co-ordination and management of regular operational and performance meetings.
- To be responsible for a range of delegated projects which enhance service performance and deliver key objectives.
- Review and develop mechanisms to share and record information.
- Support business continuity planning.
- Attend and contribute to regular team meetings, team away days and team development.
- Collate and analyse data, preparing reports as required.
- Managing logistics to ensure outputs meet agreed timeframes.
- Organise and prioritise own workload.
- To support the team in a range of procurement activities as required in the delivery of the service.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
- To ensure business support that enables effective and efficient service delivery across Learning and Organisational Development workstreams.
- To deliver business developments in a timely manner and to deadline, whilst ensuring accuracy and attention to detail.
- Business support to the Learning and Organisational Development Senior Leadership Team including executive assistance responsibilities.
- To develop effective working relationships to understand and deliver key support requirements.
- To identify and co-ordinate the development and implementation of business opportunities as appropriate.
- To provide support with personnel management systems.
- To provide support with recruitment processes.
- The co-ordination and management of regular operational and performance meetings.
- To be responsible for a range of delegated projects which enhance service performance and deliver key objectives.
- Review and develop mechanisms to share and record information.
- Support business continuity planning.
- Attend and contribute to regular team meetings, team away days and team development.
- Collate and analyse data, preparing reports as required.
- Managing logistics to ensure outputs meet agreed timeframes.
- Organise and prioritise own workload.
- To support the team in a range of procurement activities as required in the delivery of the service.
Person Specification
Personal Qualities/Other
Essential
- Willingness to embrace and implement new ways of working
- Willingness to be flexible
- Able to travel across Trust's geographic patch
Desirable
- Current driving license, car owner/access to car
Knowledge and Understanding
Essential
- Understanding of basic NHS finance and budget management
Desirable
- Understanding of a range of work procedures and practice
Skills & Abilities
Essential
- Demonstrable general management skills
- Demonstrable ability to provide project management support
- High level verbal and written communication skills at all levels
- Ability to communicate complex information to internal and external stakeholders
- Proficient in use of Microsoft Office applications such as Outlook, Word, Excel, etc
- Ability to analyse information and formulate reports to support decision making
- Works collaboratively with internal and external stakeholders
Experience
Essential
- Experience of leading or working on projects
- Experience in a management/leadership role
- Experience of managing a range of competing priorities
- Experience of finance and budget management
Desirable
- Experience working in the NHS context
Education/Qualifications
Essential
- Educated to degree level or evidence of equivalent level of professional experience in relevant area
- Evidence of continuing professional development
Desirable
- Management/ leadership qualification
Person Specification
Personal Qualities/Other
Essential
- Willingness to embrace and implement new ways of working
- Willingness to be flexible
- Able to travel across Trust's geographic patch
Desirable
- Current driving license, car owner/access to car
Knowledge and Understanding
Essential
- Understanding of basic NHS finance and budget management
Desirable
- Understanding of a range of work procedures and practice
Skills & Abilities
Essential
- Demonstrable general management skills
- Demonstrable ability to provide project management support
- High level verbal and written communication skills at all levels
- Ability to communicate complex information to internal and external stakeholders
- Proficient in use of Microsoft Office applications such as Outlook, Word, Excel, etc
- Ability to analyse information and formulate reports to support decision making
- Works collaboratively with internal and external stakeholders
Experience
Essential
- Experience of leading or working on projects
- Experience in a management/leadership role
- Experience of managing a range of competing priorities
- Experience of finance and budget management
Desirable
- Experience working in the NHS context
Education/Qualifications
Essential
- Educated to degree level or evidence of equivalent level of professional experience in relevant area
- Evidence of continuing professional development
Desirable
- Management/ leadership qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
