Job summary
Applications are invited for this exciting role with the ARC (Applied Research Collaboration) East of England. We are looking for a Senior Programme Support Officer to join our core team.
The main tasks involve supporting the ARC Business and Operations manager and Deputy to ensure the ARC strategy is managed successfully at an operational level by ensuring accurate data and information are recorded and reported, engaging and maintaining the involvement of stakeholders and themes across the ARC, organising events, and maintaining cohesion within ARC regionally and nationally. The post holder will also support the ARC Academic Career Development (ACD) Lead in ensuring the ARC ACD strategy is managed and delivered successfully in the region. This post will be covering maternity leave until Summer 2024, at which time, the ACD aspect of the role will become more prominent.
The National Institute for Health Research Applied Research Collaboration (NIHR ARC) East of England is a collaboration between the host trust, Cambridgeshire and Peterborough Foundation Trust, and the Universities of Cambridge, East Anglia, Hertfordshire and Essex in partnership with other health and social care organisations, industry and charities across the region. The aim of the ARC East of England is to support applied health and care research, implementation, and capacity building at a local, regional, national and international level.
Main duties of the job
The role will include gathering and collating information for ARC EoE reporting, developing efficient processes to source, store and update data and working with ARC teams, research themes and partner organisations to deliver the strategies and objectives of the ARC.
The ACD aspect of the role will involve management of the ACD programme of work, reporting to the ACD lead.
The team works at home and the Douglas House office base in Cambridge, therefore travel across the Eastern region will be required. The role requires for periods of intense concentration when completing computer work and driving; and working to tight deadlines. The post holder will be expected to work autonomously and as part of a team.
About us
Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.
To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
- Responsible for gathering and collating information for ARC EoE reporting (quarterly and annual) and others as required
- Develop efficient processes to source, store and update data from research themes and other workstreams
- Provide information and support to the ARC Business and Operations Manager and ACD Lead on the performance of the ARC and use knowledge and information to help achieve the aims of the ARC
- Support ARC Manager, Deputy, and ACD Lead in financial planning and budgeting
- Plan and co-ordinate local and regional events supporting the ARC programme and its work streams.
- Responsible for the management of ACD programme of work
- Support the delivery of the ACD strategy
- Responsible for organising and controlling own and others workload ensuring deadlines are observed and duties performed efficiently.
- Work with the ACD Lead and lead on or assist in the implementation of current and new projects, processes and initiatives (in particular all capacity building for research programmes)
- Provide executive level meeting administrative support including organising meetings, taking, writing and distributing minutes
- Deputise for the Business and Operations Manager and Deputy and ACD lead when required.
- Build and maintain good relationships with regional research and development departments, research themes and other ARCs.
- Support ARC ACD programme of work to deliver their research strategy
- Support communication with colleagues and partners through negotiation, influencing, listening and understanding, to ensure effective joint working.
- Support the delivery of the ARC finance management and take day to day responsibility for ACD-related financial activities
- Take a lead in completing sections of the NIHR annual financial, activity and progress reports and assist in financial planning.
- Identify potential areas of under or overspend and suggest means of adapting expenditure accordingly.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
- Responsible for gathering and collating information for ARC EoE reporting (quarterly and annual) and others as required
- Develop efficient processes to source, store and update data from research themes and other workstreams
- Provide information and support to the ARC Business and Operations Manager and ACD Lead on the performance of the ARC and use knowledge and information to help achieve the aims of the ARC
- Support ARC Manager, Deputy, and ACD Lead in financial planning and budgeting
- Plan and co-ordinate local and regional events supporting the ARC programme and its work streams.
- Responsible for the management of ACD programme of work
- Support the delivery of the ACD strategy
- Responsible for organising and controlling own and others workload ensuring deadlines are observed and duties performed efficiently.
- Work with the ACD Lead and lead on or assist in the implementation of current and new projects, processes and initiatives (in particular all capacity building for research programmes)
- Provide executive level meeting administrative support including organising meetings, taking, writing and distributing minutes
- Deputise for the Business and Operations Manager and Deputy and ACD lead when required.
- Build and maintain good relationships with regional research and development departments, research themes and other ARCs.
- Support ARC ACD programme of work to deliver their research strategy
- Support communication with colleagues and partners through negotiation, influencing, listening and understanding, to ensure effective joint working.
- Support the delivery of the ARC finance management and take day to day responsibility for ACD-related financial activities
- Take a lead in completing sections of the NIHR annual financial, activity and progress reports and assist in financial planning.
- Identify potential areas of under or overspend and suggest means of adapting expenditure accordingly.
Person Specification
Education/Qualifications
Essential
- Relevant project management qualification or equivalent experience.
- First degree or education to undergraduate level or equivalent experience
Desirable
- Other post-basic professional / post graduate qualifications relevant to the role
Experience
Essential
- Experience of working in NHS, social care and/or academic research environments
- Experience of collecting, organising and interpreting information to use for reporting purposes
Desirable
- Experience of financial / budgetary management
- Experience of working with and monitoring Key Performance Indicators
Skills & Abilities
Essential
- Excellent oral and written communication skills, including the ability to listen carefully to others and to present to a variety of audiences.
- Excellent skills in reading complex material to extract relevant data.
- Good analytical skills, open and creative thinking and evidence of effective problem-solving.
- Evidence of ability to plan, organise, prioritise, and co-ordinate workload under pressure
Knowledge & Understanding
Essential
- Knowledge of the National Institute for Health and Care Research and the research infrastructure.
- Understanding of the complexities involved in research working across NHS, social care and HEIs
Desirable
- Understanding of academic career pathways
Other
Essential
- Ability to work across the East of England region including Cambridgeshire, Norfolk, Suffolk, Hertfordshire, Bedfordshire and Essex and further afield where required
- Access to a car which can be used for work purposes.
Person Specification
Education/Qualifications
Essential
- Relevant project management qualification or equivalent experience.
- First degree or education to undergraduate level or equivalent experience
Desirable
- Other post-basic professional / post graduate qualifications relevant to the role
Experience
Essential
- Experience of working in NHS, social care and/or academic research environments
- Experience of collecting, organising and interpreting information to use for reporting purposes
Desirable
- Experience of financial / budgetary management
- Experience of working with and monitoring Key Performance Indicators
Skills & Abilities
Essential
- Excellent oral and written communication skills, including the ability to listen carefully to others and to present to a variety of audiences.
- Excellent skills in reading complex material to extract relevant data.
- Good analytical skills, open and creative thinking and evidence of effective problem-solving.
- Evidence of ability to plan, organise, prioritise, and co-ordinate workload under pressure
Knowledge & Understanding
Essential
- Knowledge of the National Institute for Health and Care Research and the research infrastructure.
- Understanding of the complexities involved in research working across NHS, social care and HEIs
Desirable
- Understanding of academic career pathways
Other
Essential
- Ability to work across the East of England region including Cambridgeshire, Norfolk, Suffolk, Hertfordshire, Bedfordshire and Essex and further afield where required
- Access to a car which can be used for work purposes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
