Job summary
This role offers an exciting opportunity to join the Radiotherapy and Proton Beam Therapy (PBT) team at UCLH.
The post holder will provide comprehensive quality administrative support. They will work closely with the radiotherapy services quality team in the maintenance of the quality management system. They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate and analyse data.
The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement. The post holder will be based in the PBT department in the new Grafton Way Building.
Main duties of the job
The postholder will provide full and comprehensive administrative support to the Radiotherapy/PBT Quality Manager to ensure the effective implementation of the radiotherapy department quality system in order that patients receive the best possible treatment at all times and to ensure the safety of both patients and staff. They will be required to work closely with members of the Radiotherapy, PBT department and Radiotherapy Physics department, including the team leads for each section. They will be expected to form strong working relationships with the team leads, taking on delegated duties as required. The post holder will liaise with a range of staff internally and externally across the Trust and with partner and external organisations. The post holder will be expected to work closely with the Radiotherapy/PBT Quality Management Team in the maintenance of the overall quality management system and under oversight of the services quality manager.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
National Hospital for Neurology and Neurosurgery
Royal National ENT and Eastman Dental Hospitals
University College Hospital Grafton Way Building
Royal London Hospital for Integrated Medicine
University College Hospital Macmillan Cancer Centre
The Hospital for Tropical Diseases
University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH.
Job description
Job responsibilities
To provide full administrative support to theRadiotherapy/PBT Quality Manager.
To actively maintain the ISO 9001:2015 Quality System and to undertake internal quality system audits, clinical audit and service evaluation
To support the department in times of inspection, external audit or accreditation.
To support the Cancer Division Audit Programme, undertaking audit and to support the designated clinical audit lead to deliver this.
To support the Macmillan Information & Support Radiographers in the development and production departmental patient information leaflets and booklets.
To assist with Data entry onto clinical systems. This will involve data entry into the planning database, amending/ inputting data into ARIA and running reports from departmental databases, ARIA and Epic.
To run reports and collate data in order to monitor Key Performance Indicators as required within the service specifications reviewing performance data, trends, and processes, and using statistical analysis and judgement to identify and propose opportunities for development and improvement.
To participate in tracking and monitoring compliance against relevant national targets.
To prepare quality reports for presentation at meetings within the Trust, radiotherapy network meetings, NHSE level meetings and those undertaken with the PBT private provider.
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Job description
Job responsibilities
To provide full administrative support to theRadiotherapy/PBT Quality Manager.
To actively maintain the ISO 9001:2015 Quality System and to undertake internal quality system audits, clinical audit and service evaluation
To support the department in times of inspection, external audit or accreditation.
To support the Cancer Division Audit Programme, undertaking audit and to support the designated clinical audit lead to deliver this.
To support the Macmillan Information & Support Radiographers in the development and production departmental patient information leaflets and booklets.
To assist with Data entry onto clinical systems. This will involve data entry into the planning database, amending/ inputting data into ARIA and running reports from departmental databases, ARIA and Epic.
To run reports and collate data in order to monitor Key Performance Indicators as required within the service specifications reviewing performance data, trends, and processes, and using statistical analysis and judgement to identify and propose opportunities for development and improvement.
To participate in tracking and monitoring compliance against relevant national targets.
To prepare quality reports for presentation at meetings within the Trust, radiotherapy network meetings, NHSE level meetings and those undertaken with the PBT private provider.
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person Specification
Knowledge and Qualifications
Essential
- Advanced keyboard skills in the use of Word, Excel, Email, electronic diary and Internet
Desirable
- Good keyboard skills in Publisher and Powerpoint
- An understanding of what a quality system is, e.g. ISO 9001:2015 and the impact it has on the service
- Knowledge and experience of performing internal quality system audits
- Previous NHS experience
Experience
Essential
- Relevant administrative / secretarial experience
- Experience of data entry and storage
- Database management experience
Skills and Abilities
Essential
- Able to analyse data
- Must be numerate
- Able to take and transcribe minutes
- Able to keep accurate records and write concise, accurate notes and correspondence
Person Specification
Knowledge and Qualifications
Essential
- Advanced keyboard skills in the use of Word, Excel, Email, electronic diary and Internet
Desirable
- Good keyboard skills in Publisher and Powerpoint
- An understanding of what a quality system is, e.g. ISO 9001:2015 and the impact it has on the service
- Knowledge and experience of performing internal quality system audits
- Previous NHS experience
Experience
Essential
- Relevant administrative / secretarial experience
- Experience of data entry and storage
- Database management experience
Skills and Abilities
Essential
- Able to analyse data
- Must be numerate
- Able to take and transcribe minutes
- Able to keep accurate records and write concise, accurate notes and correspondence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
University College London Hospital
235 Euston Road
London
NW1 2BU
Employer's website
https://www.uclh.nhs.uk (Opens in a new tab)
