Job summary
As a Supply Chain Officer, you'll be at the heart of our dynamic supply chain operations. You'll manage the supply of both medical and non-medical consumables across all UCLH sites, handling everything from ordering, receiving and checking to distribution and store room and product management.
Your day-to-day tasks will be varied and engaging, involving problem-solving, investigating discrepancies, and keeping our communication with suppliers and stakeholders running smoothly. You'll play a key role in ensuring our supply chain functions are efficient and effective.
This role is perfect for someone who enjoys staying active, as it involves a mix of walking, standing, pulling, pushing, bending, stretching, lifting, carrying, unpacking, and packing. Plus, you'll have the chance to contribute to exciting department improvement and transformational activities, making a real impact on our services.
Applicants should be hardworking and motivated individuals with good written and verbal communication skills, IT experience, and a good standard of numeracy and literacy. Physical fitness is critical, and while some knowledge of supply chain/logistics practices or experience in the NHS, healthcare, industry, or retail environments is beneficial, full training is provided. You should be reliable, personable, and possess a strong work ethic. The role combines physical and office-based activities. Please note that immigration sponsorship is not available for this post.
Main duties of the job
As a Supply Chain Officer, you will be responsible for ensuring the delivery of an effective and professional supply chain service. This includes managing the supply of medical consumables, non-medical consumables (exclusions are capital purchases, Sterile Services products, and Pharmaceuticals) to user departments across all UCLH sites.
This description is inclusive of all functions defined within the internal supply chain and its associated areas including receiving, checking, receipt, distribution, ordering, store management, maintaining appropriate stock levels and assisting in department improvement and transformational activity.
Your role will also include investigating discrepancies, problem solving, contacting suppliers, conveying information to stakeholders in a timely manner and has an element of physical activity.
Full details are in the attached job description.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
The range of work undertaken in this role is wide and varied. It is summarised below, but see the job description for full details.
To support and deliver the Trusts multi-faceted supply chain service. To assist the smooth running of the service and provide additional support as required. To manage inbound deliveries. To manage and check stock levels and place orders accordingly. To ensure all roll cages (and packaging) are removed from customer areas when unloading/put away activity is completed and stowed correct in authorised areas. To report any non-compliance, inefficiencies or inaccuracies in existing systems/processes to the Supply Chain Supervisor. To ensure all store rooms are maintained in a tidy and accessible state ensuring compliance with health and safety. To provide excellent customer service and support to all areas of supply chain activity managed under the Procurement and Supply Chain Department. To work kindly, collaboratively and empathetically with colleagues, customers and managers.
Please note, due to anticipated high volumes of applications, this vacancy may close earlier than the listed closing date. You are advised not to delay submitting your completed application
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
The range of work undertaken in this role is wide and varied. It is summarised below, but see the job description for full details.
To support and deliver the Trusts multi-faceted supply chain service. To assist the smooth running of the service and provide additional support as required. To manage inbound deliveries. To manage and check stock levels and place orders accordingly. To ensure all roll cages (and packaging) are removed from customer areas when unloading/put away activity is completed and stowed correct in authorised areas. To report any non-compliance, inefficiencies or inaccuracies in existing systems/processes to the Supply Chain Supervisor. To ensure all store rooms are maintained in a tidy and accessible state ensuring compliance with health and safety. To provide excellent customer service and support to all areas of supply chain activity managed under the Procurement and Supply Chain Department. To work kindly, collaboratively and empathetically with colleagues, customers and managers.
Please note, due to anticipated high volumes of applications, this vacancy may close earlier than the listed closing date. You are advised not to delay submitting your completed application
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person Specification
Knowledge and Qualifications
Essential
- Minimum GCSE pass or equivalent. English and Maths essential. Computer literate.
Desirable
- Knowledge of Procurement, Supply Chain (inc. material management) methodologies and concepts.
Experience
Essential
- Previous Supply Chain/Logistics/Stores experience
Desirable
- Experience/ suitable skills of working in a hospital and/or healthcare environment.
- Experience in Procurement or related activities
- Experience in using PDA or similar hand-held devices
Skills and Abilities
Essential
- Communication and customer care skills
- Attention to detail.
- Time management skills, ability to prioritise workload, reliable & punctual. Must be flexible to changing tasks and able to use own initiative.
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e., NVQ.
- Willing to promote and take further training within the supply chain environment.
- Assisting in delivering good quality service which achieves value added and/ or cash releasing savings.
- Data entry into Microsoft Office (Word, Excel, Outlook) or any other electronic data entry system
- Must be flexible to changing tasks and able to use own initiative
Desirable
- Experience of and the ability to review and improve existing procedures.
Personal Qualities and Development
Essential
- Professional and proactive self-starter that is able to work using their own initiative or within a team.
- Polite, hard-working and goal orientated.
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e., NVQ.
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Must demonstrate understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS obligations under the Equality Act 2010 and the Public Sector Equality Duties
Specific Requirements
Essential
- Must be neat and presentable at all times.
- Knowledge of Health and Safety issues
- Must be passed fit to perform full duties of the post which includes physical effort (e.g lifting and handling requirements) this will be determined through occupational health and any reasonable aids provided where possible.
Person Specification
Knowledge and Qualifications
Essential
- Minimum GCSE pass or equivalent. English and Maths essential. Computer literate.
Desirable
- Knowledge of Procurement, Supply Chain (inc. material management) methodologies and concepts.
Experience
Essential
- Previous Supply Chain/Logistics/Stores experience
Desirable
- Experience/ suitable skills of working in a hospital and/or healthcare environment.
- Experience in Procurement or related activities
- Experience in using PDA or similar hand-held devices
Skills and Abilities
Essential
- Communication and customer care skills
- Attention to detail.
- Time management skills, ability to prioritise workload, reliable & punctual. Must be flexible to changing tasks and able to use own initiative.
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e., NVQ.
- Willing to promote and take further training within the supply chain environment.
- Assisting in delivering good quality service which achieves value added and/ or cash releasing savings.
- Data entry into Microsoft Office (Word, Excel, Outlook) or any other electronic data entry system
- Must be flexible to changing tasks and able to use own initiative
Desirable
- Experience of and the ability to review and improve existing procedures.
Personal Qualities and Development
Essential
- Professional and proactive self-starter that is able to work using their own initiative or within a team.
- Polite, hard-working and goal orientated.
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e., NVQ.
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Must demonstrate understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS obligations under the Equality Act 2010 and the Public Sector Equality Duties
Specific Requirements
Essential
- Must be neat and presentable at all times.
- Knowledge of Health and Safety issues
- Must be passed fit to perform full duties of the post which includes physical effort (e.g lifting and handling requirements) this will be determined through occupational health and any reasonable aids provided where possible.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
