Job summary
We currently have a fantastic opportunity for an enthusiastic and motivated Band 3 Team Administrator to join the Women's Health Research team at UCLH.We are looking for someone with excellent administrative and organisational skills to help deliver our world-class research.
The post holder will work with the clinical research team to support our large portfolio of studies. The role will involve general administrative tasks including maintaining site files, ensuring recruitment is recorded accurately, generating progress reports, completing data collection, coordinating end-of-study archiving, organising and minuting team meetings, and directing general enquiries. The post holder will also support screening, recruitment and sample processing. This is a varied and important role within the team that helps to ensure safe, accurate and efficient delivery of our research.
Main duties of the job
The post holder will require excellent IT abilities, with a high level of written and verbal communication skills. They be able to work independently as well as part of a team and be able to take their own initiative. All tasks will be in accordance with UK research legislation and Good Clinical Practice guidelines.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person Specification
Knowledge and Qualifications
Essential
- GCSE passes in English and Maths or equivalent.
- NVQ3/QCF in administration or equivalent level of knowledge and experience
Desirable
- Knowledge of ICH GCP & UK clinical research legislation
Experience
Essential
- Experience of working under minimal supervision
- Experience of dealing with confidential information
- Experience of working in accordance with Standard Operating Procedures and protocols
- Experience of working in healthcare
Desirable
- Experience of working in research/clinical trials
Skills and Abilities
Essential
- Strong organisational and project management skills
- Proven ability to work under own initiative and manage own workload
- High level of computer literacy to include use of Microsoft Office suit
- Administrative skills including inbox management, diary coordination and minute taking
- Database management and data entry
- Curiosity & detail orientated with a high level of accuracy
- Demonstratable problem-solving skills and the ability to handle multiple tasks simultaneously
Communication
Essential
- Adaptable written and verbal communication skills in a variety of contexts
Desirable
- Experience of newsletter/report writing
Personal and People Development
Essential
- Able to articulate their reasons for a desire to work in Women's Health
- Ability to identify own training needs
- Displays desire for professional and personal development
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Demonstratable understanding of the importance of Equality, Diversity, and Inclusion
Ensure the risk of infection to self, colleagues, patients, relatives and visitors is minimised by:
Essential
- Being familiar with, and adhering to Trust policies and guidance on infection prevention and control
- Taking personal responsibility so far as is reasonably practicable, in helping ensure that effective prevention and control of health care associated infections is embedded into everyday practice and applied consistently
Desirable
- Completing all required training and education (both via e-learning and face to face) on infection prevention and control
- Including infection prevention and control as an integral part of your continuous personal/professional development and included in your annual appraisal
Specific Requirements
Essential
- The postholder will need to be passed fit to perform full duties of the post; this will be determined through occupational health with any reasonable aids provided wherever possible.
Person Specification
Knowledge and Qualifications
Essential
- GCSE passes in English and Maths or equivalent.
- NVQ3/QCF in administration or equivalent level of knowledge and experience
Desirable
- Knowledge of ICH GCP & UK clinical research legislation
Experience
Essential
- Experience of working under minimal supervision
- Experience of dealing with confidential information
- Experience of working in accordance with Standard Operating Procedures and protocols
- Experience of working in healthcare
Desirable
- Experience of working in research/clinical trials
Skills and Abilities
Essential
- Strong organisational and project management skills
- Proven ability to work under own initiative and manage own workload
- High level of computer literacy to include use of Microsoft Office suit
- Administrative skills including inbox management, diary coordination and minute taking
- Database management and data entry
- Curiosity & detail orientated with a high level of accuracy
- Demonstratable problem-solving skills and the ability to handle multiple tasks simultaneously
Communication
Essential
- Adaptable written and verbal communication skills in a variety of contexts
Desirable
- Experience of newsletter/report writing
Personal and People Development
Essential
- Able to articulate their reasons for a desire to work in Women's Health
- Ability to identify own training needs
- Displays desire for professional and personal development
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Demonstratable understanding of the importance of Equality, Diversity, and Inclusion
Ensure the risk of infection to self, colleagues, patients, relatives and visitors is minimised by:
Essential
- Being familiar with, and adhering to Trust policies and guidance on infection prevention and control
- Taking personal responsibility so far as is reasonably practicable, in helping ensure that effective prevention and control of health care associated infections is embedded into everyday practice and applied consistently
Desirable
- Completing all required training and education (both via e-learning and face to face) on infection prevention and control
- Including infection prevention and control as an integral part of your continuous personal/professional development and included in your annual appraisal
Specific Requirements
Essential
- The postholder will need to be passed fit to perform full duties of the post; this will be determined through occupational health with any reasonable aids provided wherever possible.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
University College London Hospital
250 Euston Road
London
NW1 2PG
Employer's website
https://www.uclh.nhs.uk (Opens in a new tab)
