Job summary
The Procurement & Supply Chain directorate at UCLH currently have a vacancy fora Deputy Systems Manager and Administrator. The role is responsible forsupporting the administration and management of procurement and supply chainrelated IT systems and associated data. It is essential that applicants have a keenunderstanding of, and are comfortable managing IT systems, working with MS
Office products and experience of procurement and finance related systems wouldcertainly be an advantage.The post holder will have key working relationships with all members of theprocurement, supply chain, finance and many clinical and management staffacross UCLH, the Trust Digital Services (ICT) department and partner (Atos), andthe Trust's commercial suppliers. They will act as the key focal point for allsupporting aspects of the systems manager role and act as deputy during theirabsence.
The post holder will be responsible for maintaining data and running reports forprocurement colleagues, and on occasion, outside agencies. Additionally, the postholder will own, maintain and improve the department's pages MyUCLH (intranet).You will also own training, user guides and other supporting provided by the truston its systems.
Main duties of the job
Deputising for the Systems Manager.
Ensuring the UCLH catalogue and contracts are maintained and up to date in
consultation with Procurement Business Partners.
Provide analytics and reports from procurement and supply chain systems
based on requests from internal user (adhoc or scheduled)
Ensure updates to the trust's IMS and eDC platforms is completed in line with
expected standards.
Maintain trust data archives in relation to transactional procurement activity.
To be responsible for data mining and exploitation and manage systems
requests to ensure timely, accurate and meaningful reports are provided.
Ensure user's queries and issues in relation to the trust procurement and supply
chain systems are addressed and resolved in a timely manner.
Maintenance of the Procurement and Supply Chain pages and information on
MyUCLH.
Support and action where necessary, requests for information linked to product
safety and incident reports, freedom of information requests and Datix incidents.
Provide end user training to internal user on the trust procurement and supply
chain systems.
Set up, manage and amend, as necessary, all procurement system requisition
points ensuring they are up to date and authorised.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
Person Specification
Education and Qualifications
Essential
- Degree or equivalent experience
- Knowledge of procurement related metrics, information & systems
Desirable
- Prince2 Foundation
- ITIL Foundation
Experience
Essential
- Experience in providing administrative support across a number of IT systems.
- Able to analyse and interpret data.
- Proven IT administration experience such as incident reporting, user help and management and training.
- Ability to meet deadlines in a fast paced environment with consistently high levels of performance
Desirable
- A working knowledge / understanding of Healthcare and Hospitals
- Experience of working within the NHS and an understanding of current IT issues
Skills and Abilities
Essential
- Comfortable in an IT environment with good level technical skills with reasonable knowledge of current technology
- Excellent oral and written communication skills
- Analytical approach and ability to work logically to resolve problems
- A proven team player
- Self-motivated, enthusiastic, organised with excellent attention to detail
- Able to work effectively with a wide range stakeholders, internal and external to the trust
- Highly motivated and conscientious.
- Excellent analytical skills.
- Advanced user of MS Excel
- Excellent customer service skills
- Commitment to personal and organisational development.
Personal and People Development
Essential
- A team worker, with proactive approach, able to cope under pressure.
- Ability to understand complex issues and able to articulate solutions back to end users and senior management.
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Must demonstrate understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS obligations under the Equality Act 2010 and the Public Sector Equality Duties
Specific Requirements
Essential
- Must be neat and presentable at all times.
- Knowledge of Health and Safety management.
Person Specification
Education and Qualifications
Essential
- Degree or equivalent experience
- Knowledge of procurement related metrics, information & systems
Desirable
- Prince2 Foundation
- ITIL Foundation
Experience
Essential
- Experience in providing administrative support across a number of IT systems.
- Able to analyse and interpret data.
- Proven IT administration experience such as incident reporting, user help and management and training.
- Ability to meet deadlines in a fast paced environment with consistently high levels of performance
Desirable
- A working knowledge / understanding of Healthcare and Hospitals
- Experience of working within the NHS and an understanding of current IT issues
Skills and Abilities
Essential
- Comfortable in an IT environment with good level technical skills with reasonable knowledge of current technology
- Excellent oral and written communication skills
- Analytical approach and ability to work logically to resolve problems
- A proven team player
- Self-motivated, enthusiastic, organised with excellent attention to detail
- Able to work effectively with a wide range stakeholders, internal and external to the trust
- Highly motivated and conscientious.
- Excellent analytical skills.
- Advanced user of MS Excel
- Excellent customer service skills
- Commitment to personal and organisational development.
Personal and People Development
Essential
- A team worker, with proactive approach, able to cope under pressure.
- Ability to understand complex issues and able to articulate solutions back to end users and senior management.
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Must demonstrate understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS obligations under the Equality Act 2010 and the Public Sector Equality Duties
Specific Requirements
Essential
- Must be neat and presentable at all times.
- Knowledge of Health and Safety management.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
