Job summary
Surgical specialties division are looking to appoint an enthusiastic and self-motivated individual as a Medical Staffing Co-ordinator on a full-time, 12 months fixed-term basis (covering maternity leave).
You will work alongside our operational team to provide support with rota planning, locum usage, annual, study and sick leave for the medical workforce, reporting to the medical staffing manager for surgical specialties division. You will also provide our junior doctors with local support and be a central point of contact.
The role requires excellent attention to detail, communication skills, a strong focus on engagement with staff at all levels as well as the ability to use your initiative and manage your workload, in order to combat rapidly changing priorities. You should also have the ability to work with and improve existing information systems and databases.
Main duties of the job
o This post supports the Medical Staffing Manager in relation to day-to-day medical staffing queries and administrative processes. This post is based within the surgical specialties Division and will support the junior medical staffing workload within the Division of Surgical Specialties.o The post holder will oversee the day-to-day management of annual/study/sick leave and rotas to ensure continuous operational cover across all grades of medical staff whilst ensuring compliance with the Working Time Directive.o To act as the main point of contact for all medical staffing enquiries in the Division, including leave, sickness and HR issues
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425
Person Specification
Knowledge and Qualifications
Essential
- Evidence of continuing professional development including regular attendance on internal and external study programmes
Desirable
- Educated to degree level or equivalent
- CIPD part-qualified (to include Resourcing module) or NVQ3 in HR or Recruitment
- Evidence of achieving level 2 of the HPMA competency framework (attached)
Experience
Desirable
- Proven NHS/public sector experience
Skills and Abilities
Essential
- Quality focussed with an innovative, flexible approach and the ability to problem solve
- Sound IT skills (Microsoft Office, Word), experience of manipulating HR databases
- Ability to respond to urgent situations in a calm, empathetic and logical manner and manage stressful situations
- Demonstrates personal credibility with the ability to influence and negotiate with stakeholders.
Person Specification
Knowledge and Qualifications
Essential
- Evidence of continuing professional development including regular attendance on internal and external study programmes
Desirable
- Educated to degree level or equivalent
- CIPD part-qualified (to include Resourcing module) or NVQ3 in HR or Recruitment
- Evidence of achieving level 2 of the HPMA competency framework (attached)
Experience
Desirable
- Proven NHS/public sector experience
Skills and Abilities
Essential
- Quality focussed with an innovative, flexible approach and the ability to problem solve
- Sound IT skills (Microsoft Office, Word), experience of manipulating HR databases
- Ability to respond to urgent situations in a calm, empathetic and logical manner and manage stressful situations
- Demonstrates personal credibility with the ability to influence and negotiate with stakeholders.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
