Job summary
UCLH, one of London's key cancer centres, is seeking to recruit a Clinical Trials Assistant on 12-month fixed-term contract to support a growing number of cancer clinical trials. The successful candidate will be based within the Cancer Clinical Trials Unit (CCTU) based in 250 Euston Road.
The main role of the clinical trials assistant is to support the CCTU team in the administration and running of the in-house, national and international phase I, II and III clinical trials. Responsibilities include contacting patients by phone, assisting the clinical trial practitioners and research nurses with the booking of patient appointments. Other tasks include creation and maintenance of files for clinical trials, handling of correspondence, and processing or handling of blood and tumour tissue samples.
You will be part of a supportive and dynamic team, working closely with clinical research staff. The role is vital in supporting clinical research staff deliver excellent care to patients with cancer. Full training will be provided but the successful candidate will be expected to manage their own workload to achieve the goals set by the team.
Main duties of the job
The post holder is responsible for:
- Sending, collecting and storing questionnaires
- Handling incoming mail and correspondence
- Providing a high quality personal assistant service to the team when needed
- Attending clinics if/when requested by the Nurse/Coordinator
- Retrieval/creation and maintenance of patient notes
- Site File maintenance
- Requesting and sending biological samples
- Supporting data managers with relevant queries
- Maintaining up to date and accurate filing systems - paper and IT
- Assisting with surveys/audits as required
- Having a high degree of interpersonal and communication skills to liaise with a wide range of personnel in the multidisciplinary team orally, in writing or electronically in a professional and courteous manner
- To be familiar with and confident in using the Trust IT systems
- Taking minutes at departmental and tumour group meetings
- Completing mandatory training and other recommended training
- Prioritising workload, meeting deadlines and tackling problems systematically and with initiative
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job description
Job responsibilities
Ideally we want someone with an interest in clinical research and cancer, good verbal and written communication skills, and knowledge of Microsoft products such as Excel. This role would be ideal for new science graduate looking to get their first experience of working in a health care setting.
The post holder is responsible for:
- Maintaining confidentiality of patient related information at all times
- Taking personal responsibility for ensuring that UCLH resources are used efficiently and with minimum wastage
- Adhering to all Trust policies and procedures, the Health and Safety at Work Act and the Data Protection Act.
- Monitoring and maintaining physical resources within the work area, and reporting any related problems to line management.
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
Ideally we want someone with an interest in clinical research and cancer, good verbal and written communication skills, and knowledge of Microsoft products such as Excel. This role would be ideal for new science graduate looking to get their first experience of working in a health care setting.
The post holder is responsible for:
- Maintaining confidentiality of patient related information at all times
- Taking personal responsibility for ensuring that UCLH resources are used efficiently and with minimum wastage
- Adhering to all Trust policies and procedures, the Health and Safety at Work Act and the Data Protection Act.
- Monitoring and maintaining physical resources within the work area, and reporting any related problems to line management.
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Person Specification
Knowledge & Qualifications
Essential
- Completed/soon to complete science based degree (or see Experience below)
Desirable
- Knowledge of EU Trial Directive and ICH GCP
Experience
Essential
- Experience of working in an administrative role
- Experience working as part of a team
- Experience working to deadlines
Desirable
- Experience in summarising scientific date/information
- Experience in preparing reports
- Experience of working with clinical trials
- Experience of working in a health care setting
Skills & Abilities
Essential
- Communication & Customer Care - Effective verbal and written communication skills Enthusiastic
- Personal & people development - Displays desire for professional and personal development
- Personal & people development - Ability to identify own training needs
- Personal & people development - Willingness and ability to participate in continuing education in relation to the role
- Personal & people development - Demonstrates knowledge of equal opportunities
- Quality and service improvement - Understands the importance and role of audit
- Information processing (IT skills) - Use of Word
- Information processing (IT skills) - Use of Excel
- Information processing (IT skills) - Use of power point
- Information processing (IT skills) - Use of Internet/e-mail
- Information processing (IT skills) - Databases
Personal Qualities
Essential
- Proven ability to work under own initiative
- Proven ability to prioritise own workload
- Team Player
Other requirements
Essential
- Flexible working on occasion
Person Specification
Knowledge & Qualifications
Essential
- Completed/soon to complete science based degree (or see Experience below)
Desirable
- Knowledge of EU Trial Directive and ICH GCP
Experience
Essential
- Experience of working in an administrative role
- Experience working as part of a team
- Experience working to deadlines
Desirable
- Experience in summarising scientific date/information
- Experience in preparing reports
- Experience of working with clinical trials
- Experience of working in a health care setting
Skills & Abilities
Essential
- Communication & Customer Care - Effective verbal and written communication skills Enthusiastic
- Personal & people development - Displays desire for professional and personal development
- Personal & people development - Ability to identify own training needs
- Personal & people development - Willingness and ability to participate in continuing education in relation to the role
- Personal & people development - Demonstrates knowledge of equal opportunities
- Quality and service improvement - Understands the importance and role of audit
- Information processing (IT skills) - Use of Word
- Information processing (IT skills) - Use of Excel
- Information processing (IT skills) - Use of power point
- Information processing (IT skills) - Use of Internet/e-mail
- Information processing (IT skills) - Databases
Personal Qualities
Essential
- Proven ability to work under own initiative
- Proven ability to prioritise own workload
- Team Player
Other requirements
Essential
- Flexible working on occasion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
