Job summary
An excellent opportunity has arisen for someone with office administrative and invoicing experience within a procurement environment.
The suitable postholder must have good communication skills and be able to deal with a variety of queries from suppliers and from within the number of hospital pharmacy sites at UCLH.They should be enthusiastic with proven organisational skills and be able to work accurately to meet deadlines
The successful candidate will work closely within a multidisciplinary team which includes pharmacy technicians, administrative staff, pharmacists and suppliers
Main duties of the job
Key responsibilities will be:
o Ensure the day to day administrative duties are carried outo Accurately processing invoices daily ready for weekly AP upload fileo Ensure complex corrections to invoices/credits are dealt with promptlyo Support the training of bank staff, rotational staff PreRegistration Pharmacy Technician & the induction training of Stores & Distribution staff
The post holder will be based at Business & Distribution Centre ,14, Brewery Road N7 9NH
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job description
Job responsibilities
For further details contact:
Contact name: Nuala Piccina,Operational Manager,Procurement/Homecare phone: 020 344 79724Stuart Easton , Deputy Operational Manager 020 344 79935
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For further details contact:
Contact name: Nuala Piccina,Operational Manager,Procurement/Homecare phone: 020 344 79724Stuart Easton , Deputy Operational Manager 020 344 79935
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Person Specification
Qualifications
Essential
- Regional procurement training course for pharmaceuticals or equivalent experience
- 5 GCSE's inc. English & Mathematics grade C or above
Desirable
- Dip Purchasing & Supply (Foundation) or equivalent experience
Experience
Essential
- Office administration - maintenance of filing, scanning, data entry etc.
- Extensive experience in dealing with a range of customers
- Accurate computerised record keeping and good keyboard skills
- Use of varied computer programs inc. MS Office e-mail
- Experience in procurement field
- Experience in invoice and statement reconciliation for payments
Desirable
- NHS Organisation/ Hospital/ Pharmacy experience
Skills, Abilities & Knowledge
Essential
- Excellent interpersonal skills within a team environment
- Effective verbal and written communication skills
- Planning & prioritisation skills
- Ability to work under own initiative
- Excellent problem solving and stock analysis skills
- Advanced use of Microsoft Excel
- Production of reports using MS Office and other packages
- Willingness to develop skills and be trained
- Ability to train others
- Mental arithmetic abilities
- Ability to deal with problematic situations, irate customers and companies, calmly and with tact and diplomacy
- Persuasive skills
Other Requirements
Essential
- Flexibility in approach to tasks and willing to adapt procedures
- Pleasant and reliable disposition
- Works well under pressure
- Interest in IT
- Interest in service development
Person Specification
Qualifications
Essential
- Regional procurement training course for pharmaceuticals or equivalent experience
- 5 GCSE's inc. English & Mathematics grade C or above
Desirable
- Dip Purchasing & Supply (Foundation) or equivalent experience
Experience
Essential
- Office administration - maintenance of filing, scanning, data entry etc.
- Extensive experience in dealing with a range of customers
- Accurate computerised record keeping and good keyboard skills
- Use of varied computer programs inc. MS Office e-mail
- Experience in procurement field
- Experience in invoice and statement reconciliation for payments
Desirable
- NHS Organisation/ Hospital/ Pharmacy experience
Skills, Abilities & Knowledge
Essential
- Excellent interpersonal skills within a team environment
- Effective verbal and written communication skills
- Planning & prioritisation skills
- Ability to work under own initiative
- Excellent problem solving and stock analysis skills
- Advanced use of Microsoft Excel
- Production of reports using MS Office and other packages
- Willingness to develop skills and be trained
- Ability to train others
- Mental arithmetic abilities
- Ability to deal with problematic situations, irate customers and companies, calmly and with tact and diplomacy
- Persuasive skills
Other Requirements
Essential
- Flexibility in approach to tasks and willing to adapt procedures
- Pleasant and reliable disposition
- Works well under pressure
- Interest in IT
- Interest in service development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
Business & Distribution Centre
14, Brewery Road
London
N7 9NH
Employer's website
https://www.uclh.nhs.uk (Opens in a new tab)
