Job summary
The Red Cell Network (TRCN) are recruiting a part-time administrator and multidisciplinary team (MDT) coordinator. The job is for 22.5 hours per week and is part of the Haematology in the Cancer Division at UCLH.
Established in 2020, TRCN Haemoglobinopathy Coordination Centre (HCC) is an NHSE commissioned service which aims to coordinate, support and promote high quality care for sickle cell and thalassemia patients in the region.
TRCN Administrator and MDT Coordinator will bring outstanding administrative skills and will be responsible for supporting the running of the network in collaboration with the Network Manager and Consultant Lead.
This role requires the coordination of colleagues and patients across many hospital Trusts and a large geographical area, so excellent communication, organisation and prioritisation are fundamental to success.
Main duties of the job
As the Network Administrator and MDT Coordinator, you will be responsible for organising and facilitating network meetings and events, which range from Patient and Public Voice Group (PPVG) meetings, to specialised training sessions for health care professionals, to monthly MDT review meetings.
You will work closely with the Network Manager to ensure work undertaken is in line with the annual workplan and is in the best interest of patients.
The vastness of the networks means there are also general administrative housekeeping duties such as monitoring a dedicated network email inbox, keeping accurate distribution lists etc.
You will also be responsible for writing minutes of network meetings, keeping action logs, and recording attendances at training sessions, as well as completing the necessary paperwork following each MDT meeting.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job description
Job responsibilities
This role is perfect for an administrator who is looking for some flexibility in their work-life balance while also developing their skillset and being part of a growing field in the NHS. There is also an array of exciting service improvement projects ongoing, which the postholder will have an opportunity to become involved in.
Candidates should have experience of working closely with multidisciplinary teams and be able to demonstrate working to the UCLH Trust values.
The role also requires regular liaising with the PPVG who help steer the strategic direction of the network, and aspects of the voluntary care sector who help to implement some of the community-based service improvement work.
TRCN may cover a large area, but the core team are very close knit and working towards a common purpose for a patient group that have historically been neglected. It is a niche area, and you will be working with national and world-renowned experts in the field.
The role offers flexibility due to the part-time nature and hybrid working is a workable option too for those who may wish to go down this route.
Job Purpose
The job purpose is to provide effective administrative support to the red cell network and to facilitate and coordinate the functions of the multi-disciplinary team meetings on behalf of the Sickle Cell Disorder (SCD) network, and the Thalassaemia and Rare Inherited Anaemias Networks.
The postholder will be responsible for coordinating the MDT meetings which involve haematology teams from various Trusts across the landscape of the networks. They will collect and process referrals, facilitate the meetings and process outcomes in line with established processes.
The post holder will also be responsible for supporting the Network Manager in raising awareness of TRCNs initiatives which seek to improve the care delivered to patients with haemoglobinopathies. This may include but is not limited to: facilitating and attending patient engagement events, education and teaching sessions, site visits to participant Trusts, external stakeholder meetings, and communicating with a vast network of colleagues across multiple platforms.
For more information regarding the main responsibilities of the role, please refer to the attached Job Description.
Job description
Job responsibilities
This role is perfect for an administrator who is looking for some flexibility in their work-life balance while also developing their skillset and being part of a growing field in the NHS. There is also an array of exciting service improvement projects ongoing, which the postholder will have an opportunity to become involved in.
Candidates should have experience of working closely with multidisciplinary teams and be able to demonstrate working to the UCLH Trust values.
The role also requires regular liaising with the PPVG who help steer the strategic direction of the network, and aspects of the voluntary care sector who help to implement some of the community-based service improvement work.
TRCN may cover a large area, but the core team are very close knit and working towards a common purpose for a patient group that have historically been neglected. It is a niche area, and you will be working with national and world-renowned experts in the field.
The role offers flexibility due to the part-time nature and hybrid working is a workable option too for those who may wish to go down this route.
Job Purpose
The job purpose is to provide effective administrative support to the red cell network and to facilitate and coordinate the functions of the multi-disciplinary team meetings on behalf of the Sickle Cell Disorder (SCD) network, and the Thalassaemia and Rare Inherited Anaemias Networks.
The postholder will be responsible for coordinating the MDT meetings which involve haematology teams from various Trusts across the landscape of the networks. They will collect and process referrals, facilitate the meetings and process outcomes in line with established processes.
The post holder will also be responsible for supporting the Network Manager in raising awareness of TRCNs initiatives which seek to improve the care delivered to patients with haemoglobinopathies. This may include but is not limited to: facilitating and attending patient engagement events, education and teaching sessions, site visits to participant Trusts, external stakeholder meetings, and communicating with a vast network of colleagues across multiple platforms.
For more information regarding the main responsibilities of the role, please refer to the attached Job Description.
Person Specification
Knowledge and Qualifications
Essential
- Expert knowledge of the full range of administrative procedures, acquired through degree or equivalent training and previous experience of working in an administrative environment
- Knowledge and experience of information systems used for the storage and retrieval of sensitive personal information, such as hospital patient information systems.
- Awareness of the requirement to maintain confidentiality, and knowledge of the Data Protection Act
Desirable
- Awareness of TRCN, its remit and objectives
Experience
Essential
- Experience of working in a nonroutine environment, with demonstrable evidence of problem solving and resolving issues as they arise.
- Experience of working in a customer facing environment, resolving queries and using initiative to ensure first-class service delivery
- Previous NHS experience, or experience of working in a healthcare setting
Person Specification
Knowledge and Qualifications
Essential
- Expert knowledge of the full range of administrative procedures, acquired through degree or equivalent training and previous experience of working in an administrative environment
- Knowledge and experience of information systems used for the storage and retrieval of sensitive personal information, such as hospital patient information systems.
- Awareness of the requirement to maintain confidentiality, and knowledge of the Data Protection Act
Desirable
- Awareness of TRCN, its remit and objectives
Experience
Essential
- Experience of working in a nonroutine environment, with demonstrable evidence of problem solving and resolving issues as they arise.
- Experience of working in a customer facing environment, resolving queries and using initiative to ensure first-class service delivery
- Previous NHS experience, or experience of working in a healthcare setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
