Job summary
As a Research Pharmacy Administrator, you will provide data management and administrative support to our Pharmacy Clinical Trials Team (PCTT), which manages and supplies new and ground-breaking investigational treatments to patients via clinical trial study protocols, thereby supporting the world class research provided at University College London Hospitals.We are looking for someone to join our team with excellent computer and organisational skills, with knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, Sharepoint) and of using data to populate reports. If you have these skills and are looking for a jobwhere you can make a difference to patient care whilst learning about research delivery and digital health, then we would welcome your application.
Main duties of the job
The post holder will coordinate the onboarding and amendments of clinical trials involving an Investigational Medicinal Product (IMP).
You will be trained to maintain the portfolio of clinical trial amendments and documents on electronic systems, including our Quality Management system (Q-Pulse), in-house Clinical Trial Management System (CTMS) and e-files (Windows).You will support with generating invoices for the Pharmacy fees charged by our team, by managing the invoice sections of CTMS and working with finance teams.You will collect data for our dispensary services to create insight into our activity and support the smooth running of departmental meetings, through writing meeting notesand maintaining action trackers.More generally, the postholder will work closely with the Pharmacy and Research teams across UCLH and UCL.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job description
Job responsibilities
The dedicated Pharmacy Clinical Trials Team works closely with pharmacy colleagues and researchers to enable clinical trials of investigational medicinal products. Core to our role is ensuring that the medicine can be provided safely at UCLH once the study opens, i.e. for the right person, at the right time, in the right place. We also ensure that planned changes to the clinical trial (known as 'amendments') are enacted fully at UCLH. All of our work is compliant with national regulation known as Good Clinical Practice, which ensure we provide credible source data for the trial, and ensures patient safety is always maintained.
On a daily basis, clinical trials pharmacy staff receive, store securely at the required temperature, dispense, and assure full traceability and accountability of the investigational medicinal product. We also ensure appropriate drugs are available in the event of predicted serious adverse effect.Our Team is tight knit and work well together.This vacancy would suit an experienced administrator or someone with experience in a healthcare setting who is looking for a team that can provide a high level of mentoring and support on an on-going basis.Our organisation is driven by our organisational values of safety, kindness, teamworkand improving and we look for people who display these qualities.Why choose UCLH? The organisation has opportunities available for future career aspirations, and in the PCTU we have an education and training lead who will ensure you are on the correct path for your career. Working at UCLH will give you 27 days annual leave at the start plus Bank Holidays. See our website below, which includes flexible working and staff discounts:https://www.uclh.nhs.uk/work-with-us/why-choose-uclh
Main job duties/responsibilities:
- To function as a member of the Pharmacy Clinical Trials team to provide dedicated support to the data management and administration aspects of the service.
- Act as the first point of contact for all enquiries into the Pharmacy Clinical Trials service when the allocated Clinical Trial Officer or Pharmacist is unavailable.
- Review team communication and disseminate information effectively to the correct Clinical Trial Officer or pharmacist as necessary e.g., email queries on finance for a particular portfolio.
- Facilitate the risk review process by tracking their turn-around and prompting reviewers for their timely return.
- Assist the Clinical Trials Officers in the setup of new trials within the electronic Pharmacy Clinical Trials Management System (CTMS) and Site Folder in line with regulatory requirements.
- Ensure that the content of CTMS is kept up to date in line with amendments and new protocols (e.g., because of an amendment).
- Undertake regular housekeeping of CTMS to ensure that trials which are active, pending, suspended, closed, or rejected are appropriately allocated for archived on all digital platforms in PCTU.
- Assist the PCTT liaise with sponsors to physically archive pharmacy documents related to clinical trials that are no longer recruiting in line with regulatory requirements.
Job description
Job responsibilities
The dedicated Pharmacy Clinical Trials Team works closely with pharmacy colleagues and researchers to enable clinical trials of investigational medicinal products. Core to our role is ensuring that the medicine can be provided safely at UCLH once the study opens, i.e. for the right person, at the right time, in the right place. We also ensure that planned changes to the clinical trial (known as 'amendments') are enacted fully at UCLH. All of our work is compliant with national regulation known as Good Clinical Practice, which ensure we provide credible source data for the trial, and ensures patient safety is always maintained.
On a daily basis, clinical trials pharmacy staff receive, store securely at the required temperature, dispense, and assure full traceability and accountability of the investigational medicinal product. We also ensure appropriate drugs are available in the event of predicted serious adverse effect.Our Team is tight knit and work well together.This vacancy would suit an experienced administrator or someone with experience in a healthcare setting who is looking for a team that can provide a high level of mentoring and support on an on-going basis.Our organisation is driven by our organisational values of safety, kindness, teamworkand improving and we look for people who display these qualities.Why choose UCLH? The organisation has opportunities available for future career aspirations, and in the PCTU we have an education and training lead who will ensure you are on the correct path for your career. Working at UCLH will give you 27 days annual leave at the start plus Bank Holidays. See our website below, which includes flexible working and staff discounts:https://www.uclh.nhs.uk/work-with-us/why-choose-uclh
Main job duties/responsibilities:
- To function as a member of the Pharmacy Clinical Trials team to provide dedicated support to the data management and administration aspects of the service.
- Act as the first point of contact for all enquiries into the Pharmacy Clinical Trials service when the allocated Clinical Trial Officer or Pharmacist is unavailable.
- Review team communication and disseminate information effectively to the correct Clinical Trial Officer or pharmacist as necessary e.g., email queries on finance for a particular portfolio.
- Facilitate the risk review process by tracking their turn-around and prompting reviewers for their timely return.
- Assist the Clinical Trials Officers in the setup of new trials within the electronic Pharmacy Clinical Trials Management System (CTMS) and Site Folder in line with regulatory requirements.
- Ensure that the content of CTMS is kept up to date in line with amendments and new protocols (e.g., because of an amendment).
- Undertake regular housekeeping of CTMS to ensure that trials which are active, pending, suspended, closed, or rejected are appropriately allocated for archived on all digital platforms in PCTU.
- Assist the PCTT liaise with sponsors to physically archive pharmacy documents related to clinical trials that are no longer recruiting in line with regulatory requirements.
Person Specification
Qualifications
Essential
- Educated to Diploma level or equivalent.
- Extensive knowledge of Microsoft Office
- Extensive knowledge of developing and managing databases
- Knowledge of manipulating data to provide reports and presentations.
Desirable
- GCP certificate
- Demonstrates a working knowledge of clinical trials, Good Clinical Practice and how this impacts on pharmacy practice.
- Identifies areas for practice improvements.
Experience
Essential
- Extensive administration experience
- Experience of working in a hospital /NHS/social care environment
- Ability to work autonomously
Desirable
- Understanding of pharmacy priorities
- Experience in clinical trials administration
Skills
Essential
- Demonstrates excellent communication skills, verbal and written.
- Ability to multi-task
- Excellent attention to detail.
- Excellent telephone manner and computer skills.
Desirable
- Knowledge of research legislation and terminology
Person Specification
Qualifications
Essential
- Educated to Diploma level or equivalent.
- Extensive knowledge of Microsoft Office
- Extensive knowledge of developing and managing databases
- Knowledge of manipulating data to provide reports and presentations.
Desirable
- GCP certificate
- Demonstrates a working knowledge of clinical trials, Good Clinical Practice and how this impacts on pharmacy practice.
- Identifies areas for practice improvements.
Experience
Essential
- Extensive administration experience
- Experience of working in a hospital /NHS/social care environment
- Ability to work autonomously
Desirable
- Understanding of pharmacy priorities
- Experience in clinical trials administration
Skills
Essential
- Demonstrates excellent communication skills, verbal and written.
- Ability to multi-task
- Excellent attention to detail.
- Excellent telephone manner and computer skills.
Desirable
- Knowledge of research legislation and terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
