Job summary
An exciting opportunity has arisen within the Surgical Specialities Division at UCLH for enthusiastic and motivated Data Manager to join a well-established and supportive management team.
This is a permanent Band 5 role in the Division of Surgical Specialities which comprises of Trauma and Orthopaedics, Head and Neck, Urology and Thoracic Surgery. The Division has a large inpatient base for elective surgery, but also includes a significant day-case, non-elective and outpatient workload. The post holder will work as part of the Surgical Specialties Division (SSD) in shaping the use of IT outcome data and recording systems within the Division in line with associated local and national data input requirements.
A large aspect of the role will support the preparation of surgical and medical outcome data on Divisional clinical activity in line with all local and national requirements and deadlines. The post holder will use their analytical and reporting skills with their knowledge of processes to input and validate datasets in advance of submission to internal stakeholders and external bodies.
Main duties of the job
The key results area of the role will be to:
- Successful completion of all data preparation and input for local and national registries across the SSD services, to a high standard.
- Act as subject matter expert on SSD's various databases and information systems; supporting users in meetings, ensuring training packages are updated in line with working practises and leading the resolving of any system issues to successful conclusion.
- Support the Senior Data Manager in the development of policies including updating contingency, data administration protocols and operational policy to ensure an effective use of the various systems.
- Assist with the implementation of the roll out of new data/IT systems used within the Division.
- Maintain an understanding of the local and national performance information, indicators and targets that Surgical Specialties' is expected to submit and achieve and how the systems can be best used to facilitate this.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job description
Job responsibilities
The Division of Surgical Specialities comprises of Trauma and Orthopaedics, Head and Neck, Urology and Thoracic Surgery. The Division has a large inpatient base for elective surgery, but also includes a significant day-case, non-elective and outpatient workload. With approximately 8,000 inpatient episodes, 7,000 day case procedures and 84,000 outpatient episodes per year it is a busy Division with a wide variety of strategic and operational priorities. The Division of Surgical Specialties has an annual turnover of over £90m and a workforce in excess of 800 staff.
The post holder will report to Senior Data Manager, as well as regularly providing updates to the General Managers and Clinical Leads in the relevant services.
UCLH provides excellent opportunities and offer a wide range of staff benefits that can be enjoyed either at work or elsewhere. We actively encourage flexible working, future learning and career progression, and support our staff to become the absolute best they can be, in a diverse and challenging environment that embraces patient-centred care.
Main Duties and Responsibilities
Some of the main duties include:
- To work with SSD teams to provide regular service reports and expert knowledge on the capturing of outcome data.
- Develop systems for improving the collection of accurate and timely source data.
- To develop a good working knowledge of all systems used within SSD and help assess and manage the impact new datasets have on existing trust systems both operational (eg changes to working practise) and from an information communication technology perspective.
- To create ad-hoc management information reports in a way that can be understood by a wide audience that support management decision-making, planning and evaluation.
- To assist all staff in their understanding of the availability, use and interpretation of the data systems for each speciality.
- Provide each specialty with information about any changes to the national datasets and measures for peer review or other respective monitoring measures and provide and advice and guidance in terms of the compliances required.
For more information regarding the main responsibilities of the role, please refer to the attached Job Description.
Job description
Job responsibilities
The Division of Surgical Specialities comprises of Trauma and Orthopaedics, Head and Neck, Urology and Thoracic Surgery. The Division has a large inpatient base for elective surgery, but also includes a significant day-case, non-elective and outpatient workload. With approximately 8,000 inpatient episodes, 7,000 day case procedures and 84,000 outpatient episodes per year it is a busy Division with a wide variety of strategic and operational priorities. The Division of Surgical Specialties has an annual turnover of over £90m and a workforce in excess of 800 staff.
The post holder will report to Senior Data Manager, as well as regularly providing updates to the General Managers and Clinical Leads in the relevant services.
UCLH provides excellent opportunities and offer a wide range of staff benefits that can be enjoyed either at work or elsewhere. We actively encourage flexible working, future learning and career progression, and support our staff to become the absolute best they can be, in a diverse and challenging environment that embraces patient-centred care.
Main Duties and Responsibilities
Some of the main duties include:
- To work with SSD teams to provide regular service reports and expert knowledge on the capturing of outcome data.
- Develop systems for improving the collection of accurate and timely source data.
- To develop a good working knowledge of all systems used within SSD and help assess and manage the impact new datasets have on existing trust systems both operational (eg changes to working practise) and from an information communication technology perspective.
- To create ad-hoc management information reports in a way that can be understood by a wide audience that support management decision-making, planning and evaluation.
- To assist all staff in their understanding of the availability, use and interpretation of the data systems for each speciality.
- Provide each specialty with information about any changes to the national datasets and measures for peer review or other respective monitoring measures and provide and advice and guidance in terms of the compliances required.
For more information regarding the main responsibilities of the role, please refer to the attached Job Description.
Person Specification
Knowledge & Qualifications
Essential
- Educated to degree level or equivalent
Experience
Essential
- Experience of working under minimal supervision
- Experience of working as part of large teams
- Experience of working to deadlines
- Experience of dealing with confidential information
- Ability to interrogate databases
- Understanding of data quality issues and how these relate to the organisation as a whole
Desirable
- Knowledge of information analysis and the use of information across the NHS acquired through degree or equivalent experience
Communication
Essential
- Ability to communicate effectively with staff at all levels
- Excellent oral and written communication skills
Desirable
- Ability to communicate on issues which can be complex and multi-stranded
Planning and Organisational Skills
Essential
- Ability to plan, prioritise and meet deadlines
Other
Essential
- Commitment to and evidence of, continued personal development
- Ability to work to high degree of accuracy
- A commitment to promoting equality and divert in the workplace and in service delivery and development
Person Specification
Knowledge & Qualifications
Essential
- Educated to degree level or equivalent
Experience
Essential
- Experience of working under minimal supervision
- Experience of working as part of large teams
- Experience of working to deadlines
- Experience of dealing with confidential information
- Ability to interrogate databases
- Understanding of data quality issues and how these relate to the organisation as a whole
Desirable
- Knowledge of information analysis and the use of information across the NHS acquired through degree or equivalent experience
Communication
Essential
- Ability to communicate effectively with staff at all levels
- Excellent oral and written communication skills
Desirable
- Ability to communicate on issues which can be complex and multi-stranded
Planning and Organisational Skills
Essential
- Ability to plan, prioritise and meet deadlines
Other
Essential
- Commitment to and evidence of, continued personal development
- Ability to work to high degree of accuracy
- A commitment to promoting equality and divert in the workplace and in service delivery and development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
