Job summary
The Procurement & Supply Chain directorate currently have a vacancy for a Supply Chain Officer (Band 3) to work in our evolving supply chain team delivering a materials management and receipt & distribution service to our sites. The successful candidate will be required to work at any of our sites.
The Supply Chain department is going through a period of exciting and challenging change with the introduction of new systems, hospitals and working practices. To make this work we need the very best people with a keen desire to work in supply chain willing and eager to be part of the transformation and our on-going future.
Applicants should be hard working and motivated individuals with good written and verbal communications skills, IT experience and skills and a good standard of numeracy and literacy. Physical fitness is critical and you must have some knowledge of supply chain/logistics practice /experience in the NHS, healthcare, industry and/or retail environments; however, full training is provided. You should be reliable, personable and possess a strong work ethic. The role is a combination of physical and office-based activities.
Main duties of the job
As a Supply Chain Officer, you will be responsible for ensuring the delivery of an effective and professional supply chain service. This includes managing the supply of medical consumables, non-medical consumables (exclusions are capital purchases, Sterile Services products, and Pharmaceuticals) to user departments across all UCLH sites.
This description is inclusive of all functions defined within the internal supply chain and its associated areas including receiving, checking, receipt, distribution, ordering, store management, maintaining appropriate stock levels and assisting in department improvement and transformational activity.
Your role will also include investigating discrepancies, problem solving, contacting suppliers, conveying information to stakeholders in a timely manner and has an element of physical activity.
Full details are in the attached job description.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job description
Job responsibilities
The range of work undertaken in this role is wide and varied. It is summarised below, but see the job description for full details.
- To support and deliver the Trusts multi-faceted supply chain service.
- To assist the smooth running of the service and provide additional support as required.
- To manage inbound deliveries.
- To manage and check stock levels and place orders accordingly.
- To ensure all roll cages (and packaging) are removed from customer areas when unloading/put away activity is completed and stowed correct in authorised areas.
- To report any non-compliance, inefficiencies or inaccuracies in existing systems/processes to the Supply Chain Supervisor.
- To ensure all store rooms are maintained in a tidy and accessible state ensuring compliance with health and safety.
- To provide excellent customer service and support to all areas of supply chain activity managed under the Procurement and Supply Chain Department.
- To work kindly, collaboratively and empathetically with colleagues, customers and managers.
Job description
Job responsibilities
The range of work undertaken in this role is wide and varied. It is summarised below, but see the job description for full details.
- To support and deliver the Trusts multi-faceted supply chain service.
- To assist the smooth running of the service and provide additional support as required.
- To manage inbound deliveries.
- To manage and check stock levels and place orders accordingly.
- To ensure all roll cages (and packaging) are removed from customer areas when unloading/put away activity is completed and stowed correct in authorised areas.
- To report any non-compliance, inefficiencies or inaccuracies in existing systems/processes to the Supply Chain Supervisor.
- To ensure all store rooms are maintained in a tidy and accessible state ensuring compliance with health and safety.
- To provide excellent customer service and support to all areas of supply chain activity managed under the Procurement and Supply Chain Department.
- To work kindly, collaboratively and empathetically with colleagues, customers and managers.
Person Specification
Knowledge & Qualifications
Essential
- Minimum GCSE pass or equivalent. English and Maths essential. Computer literate
Desirable
- Knowledge of Procurement, Supply Chain (inc. material management) methodologies and concepts (equivalent to NVQ level 3/Chartered Institute of Purchasing and Supply (CIPS) Foundation stage or equivalent experience)
Experience
Essential
- Previous Supply Chain/Logistics/Stores experience
Desirable
- Experience/ suitable skills of working in a Hospital
- Experience in Procurement or related activities
- Experience in using PDA or similar hand held devices
Skills & Abilities
Essential
- Communication and customer care skills
- Attention to detail
- Time management skills, ability to prioritise workload , reliable & punctual
- Must be flexible to changing tasks and able to use own initiative
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e. NVQ
- Willing to promote and take further training within the procurement environment
- Assisting in delivering good quality service which achieves value added and/ or cash releasing savings
- Data entry into Microsoft Office (Word, Excel, Outlook) or any other electronic data entry system
Desirable
- Experience of and the ability to review and improve existing procedures
Other requirements, including:
Essential
- Knowledge of Health and Safety issues
Personal Qualities
Essential
- Professional and proactive self-starter that is able to work using their own initiative or within a team.
- Polite, hard-working and goal orientated
Person Specification
Knowledge & Qualifications
Essential
- Minimum GCSE pass or equivalent. English and Maths essential. Computer literate
Desirable
- Knowledge of Procurement, Supply Chain (inc. material management) methodologies and concepts (equivalent to NVQ level 3/Chartered Institute of Purchasing and Supply (CIPS) Foundation stage or equivalent experience)
Experience
Essential
- Previous Supply Chain/Logistics/Stores experience
Desirable
- Experience/ suitable skills of working in a Hospital
- Experience in Procurement or related activities
- Experience in using PDA or similar hand held devices
Skills & Abilities
Essential
- Communication and customer care skills
- Attention to detail
- Time management skills, ability to prioritise workload , reliable & punctual
- Must be flexible to changing tasks and able to use own initiative
- Willing to undertake study to achieve further qualification in procurement/ supply chain i.e. NVQ
- Willing to promote and take further training within the procurement environment
- Assisting in delivering good quality service which achieves value added and/ or cash releasing savings
- Data entry into Microsoft Office (Word, Excel, Outlook) or any other electronic data entry system
Desirable
- Experience of and the ability to review and improve existing procedures
Other requirements, including:
Essential
- Knowledge of Health and Safety issues
Personal Qualities
Essential
- Professional and proactive self-starter that is able to work using their own initiative or within a team.
- Polite, hard-working and goal orientated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
