Job summary
The post-holder is a key member of the Capital Programme Team and will be responsible for providing a wide a range of administrative support to the Capital Programme Team. Duties will include the development of effective reporting information systems, management of office administration, assisting in the maintenance and supporting the continuance of high standards of professional practice throughout the team.
The post-holder will be required to assist with the planning and delivery of programmes and projects and to lead on specific project work packages in accordance with the Capital Programme requirements, as well as provide programme and project support to the team and to meet internal and external requirements.
The post-holder will be expected to exercise initiative, prioritise conflicting work demands and communicate effectively verbally and in writing with the multi-disciplinary team, internal departments and external agencies to ensure Quality, Efficiency and Performance Improvement which will achieve excellence in patient care. The post-holder will play a central role in the delivery and tracking of the portfolio of Programmes and Projects across the directorate on behalf of the Capital Programme Team.
Please note we may close this advert early should we receive a high number of applications.
Main duties of the job
To act as the first point of contact for the Capital Programme Team, dealing with all enquiries in a proactive manner, using judgement and proposing solutions for complex enquiries.
To manage incoming correspondence and electronic messages and respond on behalf of the Capital Programme Team appropriately; including dealing with restricted information which may be potentially contentious, sensitive, confidential issues relating to the Trust's Quality, Efficiency and Performance Improvement agenda.
To produce reports, documents and presentations using an advanced level of IT skills, using packages including Word, Excel, MS project and PowerPoint and with the ability to interrogate databases as relevant to the Capital Programme Team.
To undertake effective diary management; scheduling and prioritising appointments; arranging regular and ad hoc meetings with internal and external stakeholders and making decisions on the basis of need whilst ensuring workload priorities and commitments are maintained.
To manage the work schedule efficiently, prioritising complex activities and demonstrating flexibility where required to ensure smooth running of the Capital Programme Team, working unsupervised.
About us
Our strategy 2023-2028 outlines how we plan to achieve this, and is centred upon three missions focused on:
- Our care- delivering outstanding emergency and urgent care whenever and wherever needed.
- Our organisation- being an increasingly inclusive, well-led and highly skilled organisation people are proud to work for.
- Our London- using our unique pan-London position to contribute to improving the health of the capital.
To achieve these three missions we have set ourselves 50 commitments to deliver over the next five years. In developing these ambitious commitments, we have engaged extensively both inside our organisation, with our partners and with our patients, and we have analysed population trends and horizon scanned the future.
Job description
Job responsibilities
Please see the attached job description which shows the full list of roles and responsibilities for this role.
Job description
Job responsibilities
Please see the attached job description which shows the full list of roles and responsibilities for this role.
Person Specification
Qualifications, Accreditations, Education
Essential
- Educated to degree or equivalent relevant qualifications and knowledge or working at a similar level in a specialist area; specifically, a project and programme management office.
- Prince 2 Foundation or equivalent project management training
- Project Management qualification
Experience
Essential
- Advanced experience of Microsoft Word and Outlook, PowerPoint and Excel and a comprehensive understanding of packages.
- Experience supporting programme or project governance processes
- Experience maintaining project documentation and reporting tools
- Ability to analyse and interpret data to produce performance reports
- Experience managing risk, issues and action logs within a project environment
- Experience of preparing reports and presentations.
- Experience of working with individuals at a senior level.
- Familiarity with the Office of Government Commerce (OCG) Projects in a Controlled Environment (PRINCE2) and Managing Successful Programmes (MSP) methodologies.
- Extensive experience of organising successful events / conferences.
- Demonstrable experience of contributing to the development and implementation of policy and processes
Knowledge and Skills
Essential
- Ability to work effectively within a multi-faceted and often pressured team environment and on own initiative.
- Excellent communication skills, both written and oral, and adept keyboard/typing skills.
- Ability to understand, act upon and convey highly complex, time critical information.
- Demonstrate experience of working in an administrative role and working with administrative systems supported by appropriate formal training.
- Proven administration experience including minute taking, and follow up administration.
- Able to exercise judgement and analytical skills in relation to planning and subsequent delivery.
- Highly effective organisational skills and a flexible approach to work.
- Understanding of and demonstrable commitment to equal opportunities as an employee.
Person Specification
Qualifications, Accreditations, Education
Essential
- Educated to degree or equivalent relevant qualifications and knowledge or working at a similar level in a specialist area; specifically, a project and programme management office.
- Prince 2 Foundation or equivalent project management training
- Project Management qualification
Experience
Essential
- Advanced experience of Microsoft Word and Outlook, PowerPoint and Excel and a comprehensive understanding of packages.
- Experience supporting programme or project governance processes
- Experience maintaining project documentation and reporting tools
- Ability to analyse and interpret data to produce performance reports
- Experience managing risk, issues and action logs within a project environment
- Experience of preparing reports and presentations.
- Experience of working with individuals at a senior level.
- Familiarity with the Office of Government Commerce (OCG) Projects in a Controlled Environment (PRINCE2) and Managing Successful Programmes (MSP) methodologies.
- Extensive experience of organising successful events / conferences.
- Demonstrable experience of contributing to the development and implementation of policy and processes
Knowledge and Skills
Essential
- Ability to work effectively within a multi-faceted and often pressured team environment and on own initiative.
- Excellent communication skills, both written and oral, and adept keyboard/typing skills.
- Ability to understand, act upon and convey highly complex, time critical information.
- Demonstrate experience of working in an administrative role and working with administrative systems supported by appropriate formal training.
- Proven administration experience including minute taking, and follow up administration.
- Able to exercise judgement and analytical skills in relation to planning and subsequent delivery.
- Highly effective organisational skills and a flexible approach to work.
- Understanding of and demonstrable commitment to equal opportunities as an employee.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
