Job summary
To provide a comprehensive, highly specialist and high quality operational and proactive service to all medical staff at the Trust including resident doctors ensuring consistent application of policies and procedures and adhering to the National Terms and Conditions of Service.To work in conjunction with Senior Medical staff and reporting to the Medical Education and Library Manager. Responsible for the day-to-day management and resourcing of medical rotas, working with Medical Directors, clinical directors and Rota Coordinators. Ensuring compliance and sufficient staffing via both substantive and temporary staff. Responsible for ensuring best roster practice throughout all medical rosters across the trust.
Will provide leadership and line management to rota co-ordinators within the services ensuring a high level of service is covered and will be expected to familiarise themselves and work across all Trust sites.
The post holder will have overall day to day responsibility for the management of all the Medical Rotas. The postholder will work with Clinical Directors/ Service Leads to design, create and manage a rota model that will fulfil the requirements of each service/division. This includes putting in place an escalation process to ensure strong communication between the rota team and the division leads to ensure effective escalation of issues.
PREVIOUS APPLICANTS NEED NOT APPLY
Main duties of the job
To provide a comprehensive, highly specialist and high quality operational and proactive service to all medical staff at the Trust including resident doctors ensuring consistent application of policies and procedures and adhering to the National Terms and Conditions of Service. To work in conjunction with Senior Medical staff and reporting to the Medical Education and Library Manager. Responsible for the day-to-day management and resourcing of medical rotas, working with Medical Directors, clinical directors and Rota Coordinators. Ensuring compliance and sufficient staffing via both substantive and temporary staff. Responsible for ensuring best roster practice throughout all medical rosters across the trust.
About us
North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.Our Five-Year Strategy:
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We will provide consistently high-quality care closer to home.
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With our partners in North London and each borough we will ensure equity of outcome for all
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We will offer great places to work, providing staff with supportive environment to deliver outstanding care.
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We will be more effective as an organisation by pioneering research, quality improvement and technology.
In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description
Job responsibilities
Ensure forward planning and appropriate management of temporary staffingrequirements both financially and safely and supporting rota coordinators in safe and accurate management of rotas.
Identifying where there needs to be changes to rotas and working with medical workforce team to re-design.
Ensure that there is a proactive approach to rotas ensuring necessary cover arrangements are in place and to challenge where necessary, providing advice to resolve issues as appropriate in conjunction with senior medical management.
Work alongside the E-Rostering Team on the implementation of medics rosters across all directorates within the trust to allow for transparent and accurate rostering and absence reporting
Implement new working practises to improve rota management and keep regularly reviewing so practise is sustainable.
Undertake the lead role in monitoring exception reports for doctors supporting the guardian of safe working hours to resolve.
Identify and raise any problematic areas to relevant persons for consideration.
Responsible for the ongoing assessment and monitoring of working practices/ rotas to ensure they are compliant with local and national guidelines and agreed terms and conditions. Working with medical workforce team to ensure they are compliant.
Support rota coordinators in the trust on rostering best practice and monitor the ongoing compliance and maintenance of such
This is not an exhaustive list, please see the attached Job Description and Person Specification for more information on the role requirements and duties..
Job description
Job responsibilities
Ensure forward planning and appropriate management of temporary staffingrequirements both financially and safely and supporting rota coordinators in safe and accurate management of rotas.
Identifying where there needs to be changes to rotas and working with medical workforce team to re-design.
Ensure that there is a proactive approach to rotas ensuring necessary cover arrangements are in place and to challenge where necessary, providing advice to resolve issues as appropriate in conjunction with senior medical management.
Work alongside the E-Rostering Team on the implementation of medics rosters across all directorates within the trust to allow for transparent and accurate rostering and absence reporting
Implement new working practises to improve rota management and keep regularly reviewing so practise is sustainable.
Undertake the lead role in monitoring exception reports for doctors supporting the guardian of safe working hours to resolve.
Identify and raise any problematic areas to relevant persons for consideration.
Responsible for the ongoing assessment and monitoring of working practices/ rotas to ensure they are compliant with local and national guidelines and agreed terms and conditions. Working with medical workforce team to ensure they are compliant.
Support rota coordinators in the trust on rostering best practice and monitor the ongoing compliance and maintenance of such
This is not an exhaustive list, please see the attached Job Description and Person Specification for more information on the role requirements and duties..
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to degree level and Masters level or equivalent knowledge acquired by experience
- CIPD qualified or equivalent
- Evidence of continuing professional development including regular attendance on internal and external study programmes
Desirable
- Project Management Qualification
EXPERIENCE AND KNOWLEDGE
Essential
- oPrevious public sector experience within a Unionised environment. oSubstantial experience of operational at a senior level. oSignificant experience of work demonstrating a proven track record of strategic planning and horizon scanning. Production of complex reports and experience of formatting within Excel Experience of working to support senior individuals Experience and proven ability to work with minimal supervision Experience of working to deadlines Experience of accurate data entry Experience of developing and writing new policy and process oExperience of using and developing HR and workforce information systems to enhance e-functionality. oA good working knowledge of Microsoft Office tools, including Powerpoint and Excel, good keyboard skills oDemonstrable experience financial management systems and knowledge of budget and establishment management controls oDemonstrable experience of the development and provision of training and development programmes. oSubstantial evidence of strategic project management experience, and ability to work autonomously in leading, implementing and managing areas of work and service redesign projects to tight deadlines from initiation to completion. oUp-to-date knowledge of current and changing trends and employment law and how it affects practice.
Desirable
- oProject management skills, tools and techniques oNHS Experience oKnowledge of TRAC, ESR, HealthRoster and other workforce systems oWorkforce planning expertise acquired through formal training or equivalent
Skills and Abilities
Essential
- oWell-developed communication skills including strong interpersonal, facilitation and negotiation skills. oWell- developed written and presentation skills and demonstrable experience of reporting and policy writing skills. oDemonstrable political awareness and able to use this to persuade and influence.. oHas an innovative and flexible approach to creatively solve complex problems and can react quickly and think on their feet. oDemonstrates attention to detail oHigh level of analytical and judgement skills which require management of complex facts and problems. oConfidence and freedom to act within their scope of responsibility. oEvidence of ability to manage complex and difficult situations where there is often direct conflict to prioritise work in the face of competing demands. oCoaching and support of junior staff and Managers. oAbility to interpret complex information and make appropriate strategic and operational decisions.
Desirable
- oMediation and/or facilitation skills and the ability to gain mutually acceptable outcomes
Personal Qualities
Essential
- oConfident and flexible approach to work oIs a positive role model of the leadership behaviours that build engaged staff and teams. oReliable, tactful and discreet oMotivates others and solution focussed oCredible with strong sense of integrity. oCalm, empathetic and logical when faced with urgent and stressful situations. oCommitment to helping to provide equitable services for all health service users and NHS staff. oCommitment to the principles of lifelong learning and continuous professional development.
Desirable
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- Educated to degree level and Masters level or equivalent knowledge acquired by experience
- CIPD qualified or equivalent
- Evidence of continuing professional development including regular attendance on internal and external study programmes
Desirable
- Project Management Qualification
EXPERIENCE AND KNOWLEDGE
Essential
- oPrevious public sector experience within a Unionised environment. oSubstantial experience of operational at a senior level. oSignificant experience of work demonstrating a proven track record of strategic planning and horizon scanning. Production of complex reports and experience of formatting within Excel Experience of working to support senior individuals Experience and proven ability to work with minimal supervision Experience of working to deadlines Experience of accurate data entry Experience of developing and writing new policy and process oExperience of using and developing HR and workforce information systems to enhance e-functionality. oA good working knowledge of Microsoft Office tools, including Powerpoint and Excel, good keyboard skills oDemonstrable experience financial management systems and knowledge of budget and establishment management controls oDemonstrable experience of the development and provision of training and development programmes. oSubstantial evidence of strategic project management experience, and ability to work autonomously in leading, implementing and managing areas of work and service redesign projects to tight deadlines from initiation to completion. oUp-to-date knowledge of current and changing trends and employment law and how it affects practice.
Desirable
- oProject management skills, tools and techniques oNHS Experience oKnowledge of TRAC, ESR, HealthRoster and other workforce systems oWorkforce planning expertise acquired through formal training or equivalent
Skills and Abilities
Essential
- oWell-developed communication skills including strong interpersonal, facilitation and negotiation skills. oWell- developed written and presentation skills and demonstrable experience of reporting and policy writing skills. oDemonstrable political awareness and able to use this to persuade and influence.. oHas an innovative and flexible approach to creatively solve complex problems and can react quickly and think on their feet. oDemonstrates attention to detail oHigh level of analytical and judgement skills which require management of complex facts and problems. oConfidence and freedom to act within their scope of responsibility. oEvidence of ability to manage complex and difficult situations where there is often direct conflict to prioritise work in the face of competing demands. oCoaching and support of junior staff and Managers. oAbility to interpret complex information and make appropriate strategic and operational decisions.
Desirable
- oMediation and/or facilitation skills and the ability to gain mutually acceptable outcomes
Personal Qualities
Essential
- oConfident and flexible approach to work oIs a positive role model of the leadership behaviours that build engaged staff and teams. oReliable, tactful and discreet oMotivates others and solution focussed oCredible with strong sense of integrity. oCalm, empathetic and logical when faced with urgent and stressful situations. oCommitment to helping to provide equitable services for all health service users and NHS staff. oCommitment to the principles of lifelong learning and continuous professional development.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
