Team Coordinator

Barnet, Enfield & Haringey Mental Health NHS Trust

This job is now closed

Job summary

We are seeking a confident, reliable and well organised and proactive administrator to join our innovative and dynamic admin inpatient/community forensic mental health team. Working closely with the Specialist Community Forensic Team Coordinator and clinical teams, your role will be integral to them running successfully and will be a vital role across the Inpatient Forensic admin team.

You will need a working knowledge of all key IT systems and possess excellent interpersonal and communication skills, a good eye for detail and be a true team player. The ability to organise and prioritise work under pressure so as to meet strict deadlines is an essential feature of this job.

The service is part of North London Forensic Service (NLFS) which is part of Barnet, Enfield and Haringey Mental Health NHS Trust and is rated Outstanding by the CQC.

Main duties of the job

You will be required to use your initiative in all aspects of secretarial and clerical work to efficiently prioritise work and meet deadlines, as the service line requires.
Your duties will encompass regular liaison regarding the keeping of the appointments diary typing of letters and reports, taking and transcribing minutes at meetings as necessary, telephone liaison as necessary with external agencies and making appointments at the request of the service. You will assist in the maintenance of records, filing, faxing and photocopying and any duties essential to the comprehensive secretarial support service you will provide.
To supervise a high quality reception service for all who access the Trust services, and to take responsibility for all aspects of the smooth running of the service(s).
To line manage junior administrative support staff as required.
To receive telephone calls and emails from outside agencies, deal with them if possible or refer on as appropriate.
To plan and coordinate your workload to ensure all deadlines are met and objectives achieved.
To provide a comprehensive secretarial service to the service / department.
Deal with issues that arise appropriately, including enquiries or complaints from members of the public and patients. Where appropriate refer to another officer of the trust, ensuring that no issue is inappropriately delayed in being actioned because of the absence of the management team.

About us

Our vision

Our vision is embedded within our clinical strategy. We want to help people live, love, do.

Live - A safe and secure place to call home
Love - Re-building relationships which may have broken down during a period of illness
Do - Help people to find a meaningful activity - that may be getting back into employment or further education

Our values

The Trust's values are:

Compassion

Respect

Being Positive

Working together

NHS VALUES

It is recommended that where possible the NHS values below are reflected in job descriptions. Please go to the NHS Confederation website for further information www.nhsconfed.org

Date posted

31 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£29,460 to £31,909 a year Per annum, inclusive of Outer London HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

306-BEH-1252

Job locations

Chase Farm Hospital

The Ridgeway

Enfield

EN2 8JN

Job description

Job responsibilities

Please refer to the attached Job description and Person Specification for main responsibilities of the role.

Job description

Job responsibilities

Please refer to the attached Job description and Person Specification for main responsibilities of the role.

Person Specification

Administartion

Essential

Education/Training
Experience & Knowledge
Skills & Abilities
Personal Qualities
2 year NHS Experience

Person Specification

Administartion

Essential

Education/Training
Experience & Knowledge
Skills & Abilities
Personal Qualities
2 year NHS Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information