Theatre Scheduling Assistant

The Royal Orthopaedic Hospital NHS Foundation Trust

This job is now closed

Job summary

We are seeking a highly motivated and skilled individual to join our team as a Band 4 Theatre Scheduling Assistant, playing a pivotal role in the efficient operation of our theatre services.

In this role, the successful candidate will provide essential administrative support in the planning and organisation of theatre schedules. Responsibilities will include collating weekly theatre scheduling information and coordinating the planning of team schedules, ensuring seamless operation and optimal efficiency across the department.

Main duties of the job

The post holder will be responsible for updating and maintaining theatre schedules, ensuring they are consistently accurate and reflect the information provided by speciality teams.

The post holder will prepare and disseminate the completed theatre schedule on a weekly basis.

The post holder will ensure that any changes to the theatre schedule are promptly communicated to all relevant teams and individuals.

About us

The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

If you have a disability and need any support with your application or require any reasonable adjustments to be implemented please do get in touch with the Recruiting Manager for this position so that the team can support you.

Date posted

19 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum, pro rata if part time

Contract

Secondment

Working pattern

Part-time

Reference number

303-7000604

Job locations

The Royal Orthopaedic Hospital

Birmingham

B31 2AP

Job description

Job responsibilities

Please see attached full job description and person specification for further information about the role.

Job description

Job responsibilities

Please see attached full job description and person specification for further information about the role.

Person Specification

Qualifications

Essential

GCSE English and Maths at Grade C or equivalent
IT skills Microsoft packages word, Excel, internet, Email and data systems experience
NVQ level 3 Business Administration or equivalent experience

Desirable

Operational Management qualification

Experience

Essential

Experience working within the theatre environment.
Experience of working closely with a large multi-disciplinary team
Excellent interpersonal and communication skills, demonstrate ability to prioritise workload and meet tight deadlines

Desirable

Experience of working with a theatre booking system

Skills

Essential

Ability to advise on and propose changes and able to act on own initiative and make decisions.
Exceptional organisational and planning skills.
Innovation and desire to improve processes

Desirable

Experience of data quality

Person Specification

Qualifications

Essential

GCSE English and Maths at Grade C or equivalent
IT skills Microsoft packages word, Excel, internet, Email and data systems experience
NVQ level 3 Business Administration or equivalent experience

Desirable

Operational Management qualification

Experience

Essential

Experience working within the theatre environment.
Experience of working closely with a large multi-disciplinary team
Excellent interpersonal and communication skills, demonstrate ability to prioritise workload and meet tight deadlines

Desirable

Experience of working with a theatre booking system

Skills

Essential

Ability to advise on and propose changes and able to act on own initiative and make decisions.
Exceptional organisational and planning skills.
Innovation and desire to improve processes

Desirable

Experience of data quality

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.