Job summary
Working within the Contracts Team, the post holder will play an active role in the department, utilising knowledge, skills and experience to make contributions to the achievement of departmental objectives by undertaking projects to drive value and innovation within the organisation.
The successful candidate will work cross functionally with both the Procurement Team and the wider Trust to ensure all goods and services are procured in the most economically advantageous method, adhering to Trust Standing Financial Instructions and Public Procurement Regulations.
Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.
Main duties of the job
- Ensure compliance with Public Procurement Regulations, Trust Standing Financial Instructions.
- Assist and carry out tender exercises where applicable
- Assist in the management of capital equipping schemes as defined by the Trusts Site and Service Capital Project Team where required.
- Seek new sources of supply to ensure that purchasing remains cost effective
- To act as a guardian of the procurement process, challenging non-compliance through the appropriate channels
- Attend meetings ensuring all relevant stakeholders are kept updated on the status of procurement schemes
- To assist within the Contracts Team, ensuring that the Trust's purchasing activities are undertaken in an efficient and effective manner
About us
Choose Well - Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.
People at the Heart
Listen and Involve
Kind and Respectful
ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Job description
Job responsibilities
- Advise managers on the quality and effectiveness of contracts ensuring consultative process with users takes place where appropriate
- Close liaison with internal and external contacts in relation to procurement activities ensuring target deadlines are met
- To manage self and project teams in the delivery of scheduled and ad hoc procurement/commercial activities utilizing the relevant IT packages ensuring delivery to agreed timescales and within budget.
- Maintain close liaison with the Trust Medical Equipment Manager where appropriate when procuring medical equipment
- To negotiate best value with suppliers and influence internal customer to use the services of the Procurement function and contribute to the achievement of the Trusts savings target.
- To advise on procurement options in terms of routes to market.
- Attend project meetings ensuring all relevant stakeholders are kept updated as to the status of capital procurement schemes
- To produce management reports aimed at ensuring that stakeholders have the appropriate information to aid business decision making.
- To provide routine advice to the Trusts departments and project teams with regards to tendering requirements, with emphasis upon ensuring that the procurement process is run smoothly and in the best interests of the Trust.
- To provide professional procurement advice and supporting documentation to focus groups set up to consider the Trusts purchasing activities.
- To support clinicians in organising product trials, analysing quotations and question documents, and undertaking evaluations which lead to best value purchasing practice.
- To ensure that recommendations for purchases are fully explained using appropriate relevant evaluation criteria, delivered in accordance with timescales and remains within budget.
- Seek Best buy opportunities considering alternatives products and/or sources of supply and report savings/cost avoidance
- Ensure capital schemes are delivered within budget maintaining close links with end users, finance and suppliers to the Trust in line with the trusts SFIs
- Be aware of the Trusts Corporate Governance manual and financial procedures, particularly those relating to purchasing activities.
- To ensure that staff comply with the Trusts Standing Financial Instructions and Procurement regulations.
Job description
Job responsibilities
- Advise managers on the quality and effectiveness of contracts ensuring consultative process with users takes place where appropriate
- Close liaison with internal and external contacts in relation to procurement activities ensuring target deadlines are met
- To manage self and project teams in the delivery of scheduled and ad hoc procurement/commercial activities utilizing the relevant IT packages ensuring delivery to agreed timescales and within budget.
- Maintain close liaison with the Trust Medical Equipment Manager where appropriate when procuring medical equipment
- To negotiate best value with suppliers and influence internal customer to use the services of the Procurement function and contribute to the achievement of the Trusts savings target.
- To advise on procurement options in terms of routes to market.
- Attend project meetings ensuring all relevant stakeholders are kept updated as to the status of capital procurement schemes
- To produce management reports aimed at ensuring that stakeholders have the appropriate information to aid business decision making.
- To provide routine advice to the Trusts departments and project teams with regards to tendering requirements, with emphasis upon ensuring that the procurement process is run smoothly and in the best interests of the Trust.
- To provide professional procurement advice and supporting documentation to focus groups set up to consider the Trusts purchasing activities.
- To support clinicians in organising product trials, analysing quotations and question documents, and undertaking evaluations which lead to best value purchasing practice.
- To ensure that recommendations for purchases are fully explained using appropriate relevant evaluation criteria, delivered in accordance with timescales and remains within budget.
- Seek Best buy opportunities considering alternatives products and/or sources of supply and report savings/cost avoidance
- Ensure capital schemes are delivered within budget maintaining close links with end users, finance and suppliers to the Trust in line with the trusts SFIs
- Be aware of the Trusts Corporate Governance manual and financial procedures, particularly those relating to purchasing activities.
- To ensure that staff comply with the Trusts Standing Financial Instructions and Procurement regulations.
Person Specification
Qualifications
Essential
- Working towards Chartered Institute of Purchasing and Supply (CIPS) or equivalent training and experience
Desirable
Experience
Essential
- Experience of working in a Purchasing and Supply environment
- Proven experience of working towards tight deadlines
- Experience of all associated elements of purchasing process
Desirable
- Working knowledge of Public Sector Procurement
Skills
Essential
- PC Literate including working knowledge of Microsoft applications
- Highly customer focused
- Confident communicator with developed interpersonal skills
- Literacy/numeracy skills
- Excellent organisational skills
- Ability to work on own initiative
- Ability to work under pressure
- Highly motivated
Knowledge
Essential
- Knowledge of procurement related Standing Financial Instructions
- Knowledge of Procurement Legislation
- Knowledge of eProcurement systems
Additional
Essential
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation
Person Specification
Qualifications
Essential
- Working towards Chartered Institute of Purchasing and Supply (CIPS) or equivalent training and experience
Desirable
Experience
Essential
- Experience of working in a Purchasing and Supply environment
- Proven experience of working towards tight deadlines
- Experience of all associated elements of purchasing process
Desirable
- Working knowledge of Public Sector Procurement
Skills
Essential
- PC Literate including working knowledge of Microsoft applications
- Highly customer focused
- Confident communicator with developed interpersonal skills
- Literacy/numeracy skills
- Excellent organisational skills
- Ability to work on own initiative
- Ability to work under pressure
- Highly motivated
Knowledge
Essential
- Knowledge of procurement related Standing Financial Instructions
- Knowledge of Procurement Legislation
- Knowledge of eProcurement systems
Additional
Essential
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
