Job summary
This role supports the financial services team in delivering accurate and timely financial processes, in line with organisational policies and statutory requirements. It involves ensuring financial information is processed correctly, investigating and resolving queries, and providing guidance to colleagues and stakeholders. The position also contributes to maintaining compliance with financial controls and deadlines, while promoting best practices across the team.
37.5 hours per week, Monday to Friday, No on call.
Please note that this vacancy may close early if a sufficient number of suitable applications are received. We encourage interested candidates to apply promptly to avoid disappointment.
Main duties of the job
Working as part of a team the post holder will contribute to the efficient operation of the Financial Services team ensuring that control accounts are reconciled monthly and suspense accounts and recharge codes are cleared in accordance with internal timetables. The post holder will assist in the maintenance of the Trust's banking facilities bank mandates, receipting of income and assist with the completion of VAT accounting processes in accordance with statutory deadlines. The post will be responsible for completing several year-end working papers to support the production of year end statutory accounts.
Each member of the team will be allocated specific day to day tasks but will be expected to rotate duties on a periodic basis and cover for colleagues as and when appropriate.
About us
Choose Well - Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.
People at the Heart
Listen and Involve
Kind and Respectful
ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information available by contacting covid-19.vaccine@wwl.nhs.uk where you can also ask about how to access vaccinations.
Job description
Job responsibilities
To have a detailed understanding of accounting procedures including reconciliations, VAT payments and deductions and coding structures.
Proactively contribute to the production of the Trusts monthly financial reporting processes, KPIs and allocated tasks within the monthly, quarterly, annual reporting cycle.
Responsible for reconciling complex control accounts with supporting working papers each month, ensuring any unreconciled items are promptly investigated and resolved.
Responsible for monitoring and clearing suspense and recharge codes ensuring all entries and cleared in accordance with the month end timetable.
Communicate to finance and organisational colleagues finance related policies and procedures ensuring that these are in line with Trust SFIs (Standing Financial Instructions).
Responsible for reviewing balance sheet transactions and providing advice and guidance where entries have been incorrectly coded and ensuring steps are taken to prevent future errors arising.
Responsible for the completion of several working papers to substantiate t figures reported in the Trust Annual Accounts.
Assist in the completion of the NHS agreement of balances exercise in relation to income and expenditure transactions.
Responsible for receipting of trust income received directly into the trust bank account and resolving any unallocated cash by raising and addressing queries with relevant colleagues
Responsible for the completion of monthly bank account reconciliation.
Co-ordination of petty cash balances at year end to support the completion and reporting of year end cash balances.
Liaise with internal/external auditors providing information as required.
Continually seek to identify areas for improvement within Financial Services and propose procedures to facilitate this while understanding the impact of the sections work on other areas of the Finance department.
Analyse, investigate and resolve financial queries, identifying solutions from a range of options.
Job description
Job responsibilities
To have a detailed understanding of accounting procedures including reconciliations, VAT payments and deductions and coding structures.
Proactively contribute to the production of the Trusts monthly financial reporting processes, KPIs and allocated tasks within the monthly, quarterly, annual reporting cycle.
Responsible for reconciling complex control accounts with supporting working papers each month, ensuring any unreconciled items are promptly investigated and resolved.
Responsible for monitoring and clearing suspense and recharge codes ensuring all entries and cleared in accordance with the month end timetable.
Communicate to finance and organisational colleagues finance related policies and procedures ensuring that these are in line with Trust SFIs (Standing Financial Instructions).
Responsible for reviewing balance sheet transactions and providing advice and guidance where entries have been incorrectly coded and ensuring steps are taken to prevent future errors arising.
Responsible for the completion of several working papers to substantiate t figures reported in the Trust Annual Accounts.
Assist in the completion of the NHS agreement of balances exercise in relation to income and expenditure transactions.
Responsible for receipting of trust income received directly into the trust bank account and resolving any unallocated cash by raising and addressing queries with relevant colleagues
Responsible for the completion of monthly bank account reconciliation.
Co-ordination of petty cash balances at year end to support the completion and reporting of year end cash balances.
Liaise with internal/external auditors providing information as required.
Continually seek to identify areas for improvement within Financial Services and propose procedures to facilitate this while understanding the impact of the sections work on other areas of the Finance department.
Analyse, investigate and resolve financial queries, identifying solutions from a range of options.
Person Specification
Qualifications
Essential
- NVQ Level 4 / Associate AAT or equivalent demonstrable experience. (F/C)
- 5 GCSEs including Maths and English or equivalent. (F/C)
Desirable
- Further academic achievement. (F/C)
- Evidence of on-going professional training & development. (F/C)
Experience
Essential
- Experience within a corporate Finance (financial accounting) environment. (F/R)
Desirable
- Experience of NHS Finance, including Agreement of Balances. (F/R/I)
- Knowledge of financial control
Skills
Essential
- Attention to detail, with a methodical and thorough approach. (F)
- Ability to concentrate frequently for sustained periods on complex calculations, with accurate results.
- Excellent communication and interpersonal skills. (F/I)
- IT literacy with strong spreadsheet skills. (I)
- Accurate and speedy inputting skills.
- Ability to meet targets and deadlines through oplanning; omultitasking; oprioritising competing demands; and oswitching objectives/tasks. (I)
Desirable
- Ability to deal sensitively with confidential information. (I)
- Proficient in use of Microsoft Office (specifically Outlook, Excel, Word and Access). (I)
Knowledge
Essential
- Knowledge pertaining to financial control, best practice and financial procedures. (I)
- Knowledge of financial systems. (I)
- Knowledge of Finance concepts and principles, as applied to odouble entry bookkeeping; ofinancial ledgers and 'feeder' systems; oreconciliation; and ofinancial reporting. (I)
Desirable
- Knowledge of NHS Finance (sector specific), including VAT.
- Awareness of International Financial Reporting Standards
- Knowledge of accounts production. (I)
Additional
Essential
- Flexible/adaptable approach. (I)
- Motivated and professional manner. (I)
- Ability to work as part of a team and contribute to overall team effectiveness. (I)
- Ability to work under own initiative. (I)
Person Specification
Qualifications
Essential
- NVQ Level 4 / Associate AAT or equivalent demonstrable experience. (F/C)
- 5 GCSEs including Maths and English or equivalent. (F/C)
Desirable
- Further academic achievement. (F/C)
- Evidence of on-going professional training & development. (F/C)
Experience
Essential
- Experience within a corporate Finance (financial accounting) environment. (F/R)
Desirable
- Experience of NHS Finance, including Agreement of Balances. (F/R/I)
- Knowledge of financial control
Skills
Essential
- Attention to detail, with a methodical and thorough approach. (F)
- Ability to concentrate frequently for sustained periods on complex calculations, with accurate results.
- Excellent communication and interpersonal skills. (F/I)
- IT literacy with strong spreadsheet skills. (I)
- Accurate and speedy inputting skills.
- Ability to meet targets and deadlines through oplanning; omultitasking; oprioritising competing demands; and oswitching objectives/tasks. (I)
Desirable
- Ability to deal sensitively with confidential information. (I)
- Proficient in use of Microsoft Office (specifically Outlook, Excel, Word and Access). (I)
Knowledge
Essential
- Knowledge pertaining to financial control, best practice and financial procedures. (I)
- Knowledge of financial systems. (I)
- Knowledge of Finance concepts and principles, as applied to odouble entry bookkeeping; ofinancial ledgers and 'feeder' systems; oreconciliation; and ofinancial reporting. (I)
Desirable
- Knowledge of NHS Finance (sector specific), including VAT.
- Awareness of International Financial Reporting Standards
- Knowledge of accounts production. (I)
Additional
Essential
- Flexible/adaptable approach. (I)
- Motivated and professional manner. (I)
- Ability to work as part of a team and contribute to overall team effectiveness. (I)
- Ability to work under own initiative. (I)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
