Job summary
To provide a comprehensive administrative service for the WWL Medical Education Undergraduate Department, assisting in the achievement of the department's aims and objectives in the organisation and administration of the student placements and rotations at WWL for Manchester Medical School (MMS) and Edge Hill University Medical School (EHUMS).
The post holder will work closely with the Undergraduate Assistant Manager, Head of Medical Education, Undergraduate Lead tutors and the year tutors to foster an atmosphere conducive to learning.
Main duties of the job
MMS students undertake placements at WWL in years 3-5 of their MBChB degree courses. EHUMS medical students undertake placements at WWL in years 2-5 of their MBChB degree and EHUMS Physician Associate (PA) Students undertake placements in years 1 and 2 of their MSc degree. The rotations involve academic teaching, bedside teaching, clinical skills teaching and clinical attachments.
The post holder will work collaboratively with the Undergraduate Assistant Manager, Head of Medical Education, Trust Library Services, Undergraduate Leads, and the Physician Associate Lead to develop and manage the Undergraduate Programme at WWL. This includes organising and administering all aspects of student placements.
The post holder will support the management of activities within the WWL Undergraduate Medical Education Department, providing support to Undergraduate Leads, Physician Associate Lead, Undergraduate Tutors, Undergraduate Teachers and Clinical Teaching Fellows in organising and administering the placements and teaching programmes.
The post holder will report to the Undergraduate Assistant Manager and the Head of Medical Education and Trust Library Services. They will work closely with the Undergraduate Assistant Manager to support the delivery of high-quality teaching across the Trust and assist in the day-to-day operations of the Undergraduate Medical Education Office.
About us
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.
People at the Heart
Listen and Involve
Kind and Respectful
ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information available by contacting covid-19.vaccine@wwl.nhs.uk where you can also ask about how to access vaccinations.
Job description
Job responsibilities
We are seeking a proactive and highly organised Undergraduate Coordinator to join our team. This pivotal role supports the delivery of high-quality undergraduate education by ensuring smooth coordination between students, academic staff, and clinical supervisors.
Please see attached Job Description for a full overview.
Job description
Job responsibilities
We are seeking a proactive and highly organised Undergraduate Coordinator to join our team. This pivotal role supports the delivery of high-quality undergraduate education by ensuring smooth coordination between students, academic staff, and clinical supervisors.
Please see attached Job Description for a full overview.
Person Specification
Qualifications
Essential
- Minimum A level standard or equivalent qualification.
- GCSE Grade 'C' or above/equivalent English Language.
- ECDL or equivalent knowledge and experience.
- Evidence of continuous personal and career development.
Desirable
Experience
Essential
- Previous Administration Experience.
- Experience of working in academic administration role in undergraduate or postgraduate medical education.
- Experience of contributing to the development and implementation of administrative systems including entering, accessing and monitoring data.
- Experience of engaging effectively with internal and external stakeholders.
- Experience of managing resources, to maximise efficiency and effectiveness.
- Experience of working with business planning processes and contributing to continuous improvement outcomes.
- Experience of achieving deadlines.
- Experience of dealing with a range of complex tasks and varied organisations.
- Experience of managing multiple projects at the same time.
- Experience using Microsoft Office: Word, Excel, PowerPoint, Email and Teams.
Desirable
- Previous NHS Experience.
- Experience of working with Student Management Systems (e.g. MedLea, PebblePad)
- Experience of working in teams to deliver programmes and projects of work which involve change.
- Experience of working within a complex multi-site learning environment.
Skills
Essential
- Well-developed organisational skills with the ability to prioritise own workload.
- Analytical skills to collate, interpret and report on data.
- Able to think laterally and problem-solve when the need arises in order to achieve successful outcomes in a timely manner.
- Excellent verbal and written communication skills.
- Excellent IT and minute taking skills.
- Able to access information on Intranet and Internet.
- Competence in use of virtual learning environments.
- Proven organisational, time management and prioritisation skills
- Able to collate, process and analyse data, using enhanced problem-solving skills.
- Able to maintain accurate records.
- Experience with scheduling placements, managing rotas, and coordinating with clinical supervisors.
Knowledge
Essential
- Excellent understanding of the NHS and Medical Education.
- Good knowledge of the UK medical training pathway.
- Knowledge of digital technology, including via mobile and social media platforms.
Desirable
- Knowledge of pastoral care systems and escalation pathways for students.
Additional
Essential
- Excellent interpersonal skills
- Ability to work effectively on their own with minimal supervision
- Ability to work under time and volume pressures in a continually changing environment.
- Ability to deal with wide range of people, including senior clinical and academic staff, students and external contacts.
- Professional approach, confident, calm, self-motivated and friendly disposition.
- Proactive with a commitment to deliver agreed outcomes.
- Enthusiastic with the ability to work with and motivate others.
- Integrity and discretion.
- Empathetic and sensitive to the needs of others.
- Embraces and positively responds to change.
- Willing to adopt a flexible approach to working hours, working occasional evenings.
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.
Person Specification
Qualifications
Essential
- Minimum A level standard or equivalent qualification.
- GCSE Grade 'C' or above/equivalent English Language.
- ECDL or equivalent knowledge and experience.
- Evidence of continuous personal and career development.
Desirable
Experience
Essential
- Previous Administration Experience.
- Experience of working in academic administration role in undergraduate or postgraduate medical education.
- Experience of contributing to the development and implementation of administrative systems including entering, accessing and monitoring data.
- Experience of engaging effectively with internal and external stakeholders.
- Experience of managing resources, to maximise efficiency and effectiveness.
- Experience of working with business planning processes and contributing to continuous improvement outcomes.
- Experience of achieving deadlines.
- Experience of dealing with a range of complex tasks and varied organisations.
- Experience of managing multiple projects at the same time.
- Experience using Microsoft Office: Word, Excel, PowerPoint, Email and Teams.
Desirable
- Previous NHS Experience.
- Experience of working with Student Management Systems (e.g. MedLea, PebblePad)
- Experience of working in teams to deliver programmes and projects of work which involve change.
- Experience of working within a complex multi-site learning environment.
Skills
Essential
- Well-developed organisational skills with the ability to prioritise own workload.
- Analytical skills to collate, interpret and report on data.
- Able to think laterally and problem-solve when the need arises in order to achieve successful outcomes in a timely manner.
- Excellent verbal and written communication skills.
- Excellent IT and minute taking skills.
- Able to access information on Intranet and Internet.
- Competence in use of virtual learning environments.
- Proven organisational, time management and prioritisation skills
- Able to collate, process and analyse data, using enhanced problem-solving skills.
- Able to maintain accurate records.
- Experience with scheduling placements, managing rotas, and coordinating with clinical supervisors.
Knowledge
Essential
- Excellent understanding of the NHS and Medical Education.
- Good knowledge of the UK medical training pathway.
- Knowledge of digital technology, including via mobile and social media platforms.
Desirable
- Knowledge of pastoral care systems and escalation pathways for students.
Additional
Essential
- Excellent interpersonal skills
- Ability to work effectively on their own with minimal supervision
- Ability to work under time and volume pressures in a continually changing environment.
- Ability to deal with wide range of people, including senior clinical and academic staff, students and external contacts.
- Professional approach, confident, calm, self-motivated and friendly disposition.
- Proactive with a commitment to deliver agreed outcomes.
- Enthusiastic with the ability to work with and motivate others.
- Integrity and discretion.
- Empathetic and sensitive to the needs of others.
- Embraces and positively responds to change.
- Willing to adopt a flexible approach to working hours, working occasional evenings.
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust
Address
Education Centre
1a Clifton Crescent
Wigan
WN2 2LB
Employer's website
http://www.wwl.nhs.uk/ (Opens in a new tab)
