Job responsibilities
Communication and working relationshipsKey Relationships: Deputy Director of Operations / Directorate Manager / Divisional Directors of Performance / Divisional Heads of Nursing & Quality / Clinical Directors / Divisional Managers Clinical and Non Clinical / Divisional Support Managers HR, Business Analysts and Finance / Commissioners / Local AuthorityPage 4 of 7Responsibility for Finance To monitor delegated budget, ensuring where possible, that resources are spent to the best possible advantage to achieve financial balance; achieve value for money and secure the Directorates CIP. To be proactive in making the case and seeking appropriate resources for desirable service developments to maintain and improve modern clinical services. Comply with the Trusts Standing Financial Instructions (SFIs) with regard to business planning, budgetary management and the administration of charitable funds. Ensure departmental asset registers are maintained and updated. Identify and implement cash releasing schemes to achieve a divisional SIP. Identify and implement any income generation schemes. To effectively manage a devolved budget, ensuring action is taken to ensure service delivery within budget baseline and participate in the budget setting process. To order and authorise goods in accordance with the Trusts financial framework / Standing Financial Instructions. Ensure that best value and use of resources is maintained at all times.Responsibility for Information ResourcesSet the criteria for the Directorate Performance Indicators in line with corporate objectives and liaise with the corporate informatics department to receive timely reports for dissemination.Critically analyse directorate information i.e., performance data, contract monitoring to identify trends and investigate variances accordingly.Manipulate raw data from several internal and external sources, via computer software packages and represent as meaningful information, in either written management reports or verbal presentations.Ensure that all staff that contribute or have access to patients health records are familiar with and adhere to the Trusts standards of Record Keeping Policy. Ensure that all staff that can access patients records have a responsibility to ensure that these are maintained efficiently and that confidentiality is protected in line with the Trusts Confidentiality of Health Records Policy. To ensure that effective lines of communication are established within the potholders areas of responsibility. Utilising data on the Trusts IT systems generate reports to inform and influence practice and service deliveryResponsibility for Human Resources To ensure complete implementation of the Trust, human Resource Management Policies & Procedures e.g. Disciplinary procedures etc. Assure compliance of the European Working Times Directives and New Deal.Page 5 of 7 To monitor sickness absence and conduct appropriate sickness absence interview where indicated. To ensure the Directorate team demonstrates an open door policy and those open and inclusive working relationships are developed with front line staff being fully involved in Directorate decision making. To provide a supportive and developmental environment in which staff are motivated to realise their full potential as identified through Performance Development Review and the implementation of the Knowledge and Skills Framework (KSF).Responsibility for Clinical Governance Ensure that non-clinical and non-clinical standards, protocols and procedures are integral to the directorate operational policies are critically reviewed, developed and maintained with the Division. Monitor non-clinical risks within your areas of remit. Ensure that systems are in place for the monitoring of quality standards investigation of complaints, accidents and untoward incidents. Ensure that all staff adhere to the Trusts Risk Management Strategy and be responsible for the operation of safe systems of work, ensuring adequate supervision of all staff as appropriate. Ensure a safe working environment within the designated area of responsibility, as required by the Health & Safety at Work Act and the Control of Substances Hazardous to Health. Ensure that all staff are aware of and comply with national and Trust health and safety policies and procedures, and that an incident report from is completed on each occasion that these policies are breached. Investigate all complaints appropriately and sensitively and respond to them in accordance to the Trusts complaints procedure, taking corrective action when and if appropriate. To minimise hazards in the working area and ensuring that staff under his/her direction adhere to all safe systems of work applicable to the area of work. To undertake appropriate risk assessments and implement risk reducing measures. To ensure staff under his/her direction is up to date with Trust policies, procedures and statutory training. To ensure appropriate actions are taken to minimise risks. Promote a culture that continually reviews performance using critical incident and complaints as tools for continuous improvement.Responsibility for Research Foster, encourage and when possible resource research, for all professions within the directorate as a proactive measure to improve practice and outcomes. Participate in/or facilitate audits required for inspection purposes e.g. The Health Commission, KPMG, SHA, PCT.Page 6 of 7Personal Responsibilities Act as a role model To maintain own current awareness of NHS issues, local and national health policy. To undertake and participate in Trust-wide and Divisional initiatives To identify own training and development needs and undertake appropriate training/education as required. To work in accordance with the corporate objectives. To compile a personal professional portfolio in conjunction with performance management process and compilation of a personal development plan. To maintain confidentiality at all times in accordance with the NHS and professional codes To participate in the Trust on call management arrangements as required through the Trust on call rota. Deputise for the Directorate Manager as required.Work Circumstances & on-call The postholder will be required to participate in the Trusts Senior Manager On Call (SMOC) rota.Standard Duties & ResponsibilitiesThe Trust operates a No Smoking Policy.All Wrightington Wigan and Leigh NHS Foundation Trust staff employed within Clinical Environments and has contact with children, vulnerable adults; service users and their families must familiarise themselves, be aware of their responsibilities and adhere to Local Safeguarding Childrens Board, Local Safeguarding Adult Board and WWL Procedures for Safeguarding and Protecting Children which are available on the Trust Policy Library.In accordance with Part 7 of the Immigration Act 2016, employees who are required to interact regularly with the public, both face to face, and by telephone, are required to be able to speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.Compliance with the Data Protection Act 1998 and Information Governance the post
