Junior Project Manager

Job responsibilities

The post holder will manage small projects and lead workstreams of larger projects. The post holder will be responsible for their own delegated activities and decision making, referring to the Head of Digital Transformation and/or Senior Project Managers on exception.

The Production & Modernisation Department manage a number of projects that deliver the organisations digital solutions. These solutions often include implementing a new Clinical Information Systems and/or systems development.

The post holder will have a high level of autonomy, within the confines of their assigned projects and/or workstreams and is expected to work without day-to-day supervision.

They will be suitably skilled and knowledgeable to:

Draft all relevant notes and other associated media for assigned projects and workstreams.

Ensure the delivery of work packages within agreed timescales and budgets.

Manage risks, issues and actions, and report these to the responsible Senior Project Manager where applicable.

Ensure that small projects and workstreams are fully accountable to ensure patient safety and quality of care is at the forefront.

Establish necessary monitoring and tracking toolkits to support the business throughout delivery of assigned projects and workstreams.

Liaise with the Digital Development Manager to ensure any data migration tasks relating to the project workstreams is undertaken accurately within agreed project timescales.

Ensure system testing and interface testing is undertaken thoroughly and to an agreed specification within agreed project timescales.

Liaise with the Business Analysis Team to ensure they produce quality business cases for new Digital Projects.

Liaise with Clinical Informatics to ensure Clinical Safety Assessments are undertaken when required and delivered within agreed project timescales.

Liaise with Data, Analytics & Assurance to ensure reporting requirements for new systems are specified and delivered within agreed project timescales.

Responsible to the Head of Digital Transformation for providing an overview of the status of assigned projects and workstreams.

Responsible for planning own priorities.

Quality assuring documentation produced by self and other project team members.

Prepare Project stage and exception plans in conjunction with other project team members and stakeholders.

Ensure the production of Highlight and End Stage Reports.

Manage risks and issues, maintaining a risk and issues log.

Responsible for all appropriate elements of project administration.

Work with the Digital Testing Manager to plan for all testing, including User Acceptance Testing, as part of project planning.

Work with the Digital Training Manager to plan training for end users as part of project planning.

Contribute to communications with project stakeholders in accordance with the project Communications Plan.

Contribute to ensure overall direction and integrity of the project.

Chair meetings and ensure requirements and actions are fully documented and communicated.

Attend Project Meetings and present workstream update reports, risks and issues.

Lead on changes in working processes as part of projects using recognised change management techniques.

Escalate any issues to the Head of Digital Transformation and/or Senior Project Managers, as required.

Qualifications

Essential

• Graduate qualification or Relevant NHS experience or Extensive relevant experience in Information, Management and Technology solutions, e.g. specialist knowledge across multiple IT fields, including Development, IT Services, Business Intelligence and Project Management
• Project Management Qualification, e.g.: PRINCE2 or Extensive relevant experience in delivering projects

Desirable

• Evidence of CPD in IT or management

Experience

Essential

• Project/change management experience (or equivalent)
• Credibility with Trust managers /clinicians and the service organisation and proven ability to acquire co-operation from multidisciplinary staff in effecting necessary changes
• An excellent understanding of hospital processes and practices
• Experience of working with multiple business functions
• Proven team working experience

Desirable

• Experience of managing organisational change projects
• Track record of delivering successful project workstreams
• Experience of either implementing or being responsible for Clinical Information Systems
• Experience of working within a Clinical environment

Skills

Essential

• Ability to understand, make recommendations on, and communicate issues and solutions to all levels
• Strong analytical skills
• Strong skills using Microsoft Office products
• Ability to communicate Project documents effectively orally and in writing with all disciplines and seniorities
• Proven ability to operate/think laterally
• Proven ability to operate/think laterally
• Strong in numeracy and analytical skills
• A very high standard of computer literacy
• Excellent interpersonal skills
• Ability to understand and interpret complex requirements
• Excellent negotiating and influencing skills with an ability to influence change
• Organisation, planning and time management skills
• People management and motivation skills

Desirable

• Ability to handle difficult and emotional situations
• Politically astute
• Ability to write and present supporting business cases

Knowledge

Essential

• Knowledge of Project Management methodologies
• Knowledge of the NHS digital transformation agenda
• Awareness of major NHS Information Systems

Desirable

• Knowledge of a full range of Project Management controls and techniques
• Knowledge of IT infrastructure, lifecycles and development methodology
• Knowledge of security and confidentiality standards (Caldicott, Freedom of information), NHS Data sets and definitions
• Knowledge of Business Analysis techniques and methodologies
• Understanding of NHS systems implementation processes and communication pathways involved

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).