Job responsibilities
Planning and Organisational Duties
Provide leadership to the directorate with regard to change management.
Provide leadership within the directorate, recognising the differing priorities, service issues and financial arrangements.
Chair regular multiprofessional subspecialty meetings to provide leadership and be accountable for the implementation of operational and strategic change in line with service, Trust and NHS requirements.
Formulate and implement directorate operational policies and plans derived from the Trusts Strategic Plan, to achieve successfully, the Trusts and Divisions objectives (e.g. escalation policy).
Develop and redesign services in line with national, regional and local targets and facilities best practice and clinical outcomes, clinical effectiveness and value for money, taking cognisance of impact to other trust departments.
Represent the Trust as part of joint working arrangements with other partnership organisations i.e. ICB.
Take delegated responsibility from the Directorate Managers, and represent the Division at meetings.
Liaise with the Senior management team within the Division with regard to service redesign proposals that impact on SLAs, affecting contractual activity / income targets.
Act as first point of contact for the Trust as part of the senior manager on call rota, to give direction; leadership and advice re any urgent issues out of hours e.g. bed shortages, major incident, facilities incidents etc.
To ensure the efficiency and performance of the Division in relation to the management of key operational performance targets.
To ensure that the patient experience is paramount to the way in which services are delivered and to foster a culture in which all patients are treated with dignity and respect. In addition, to ensure that the services are modern and responsive to the needs of individual patients.
To ensure the Directorate policies, procedures and standards are developed and implemented which facilitate the best possible care for patients within available resources.
To work with clinical leads to ensure the implementation of Trust policies across the Directorates and to ensure that staff are aware of their responsibilities and have appropriate training. This includes health and safety, risk management and assurance framework compliance.
To ensure effective channels of communication exist and are maintained within and across the Directorate and Division and ensure there are effective working relationships and links with relevant colleagues in other organisations.
To manage specific projects as agreed with the Directorate Manager, ensuring that the decision making processes related to funding provision are transparent and demonstrate financial probity.
Responsibility for Finance
To monitor delegated budget, ensuring where possible, that resources are spent to the best possible advantage to achieve financial balance; achieve value for money and secure the Directorates CIP.
To be proactive in making the case and seeking appropriate resources for desirable service developments to maintain and improve modern clinical services.
Comply with the Trusts Standing Financial Instructions (SFIs) with regard to business planning, budgetary management and the administration of charitable funds.
Ensure departmental asset registers are maintained and updated.
Identify and implement cash releasing schemes to achieve a divisional SIP.
Identify and implement any income generation schemes.
To effectively manage a devolved budget, ensuring action is taken to ensure service delivery within budget baseline and participate in the budget setting process.
To order and authorise goods in accordance with the Trusts financial framework / Standing Financial Instructions.
Ensure that best value and use of resources is maintained at all times.
Responsibility for Information Resources
Set the criteria for the Directorate Performance Indicators in line with corporate objectives and liaise with the corporate informatics department to receive timely reports for dissemination.
Critically analyse directorate information i.e., performance data, contract monitoring to identify trends and investigate variances accordingly.
Manipulate raw data from several internal and external sources, via computer software packages and represent as meaningful information, in either written management reports or verbal presentations.
Ensure that all staff that contribute or have access to patients health records are familiar with and adhere to the Trusts standards of Record Keeping Policy.
Ensure that all staff that can access patients records have a responsibility to ensure that these are maintained efficiently and that confidentiality is protected in line with the Trusts Confidentiality of Health Records Policy.
To ensure that effective lines of communication are established within the potholders areas of responsibility.
Utilising data on the Trusts IT systems generate reports to inform and influence practice and service delivery
Responsibility for Human Resources
To ensure complete implementation of the Trust, human Resource Management Policies & Procedures e.g. Disciplinary procedures etc.
Assure compliance of the European Working Times Directives and New Deal.
To monitor sickness absence and conduct appropriate sickness absence interview where indicated.
To ensure the Directorate team demonstrates an open door policy and those open and inclusive working relationships are developed with front line staff being fully involved in Directorate decision making.
To provide a supportive and developmental environment in which staff are motivated to realise their full potential as identified through Performance Development Review and the implementation of the Knowledge and Skills Framework (KSF).
Responsibility for Clinical Governance
Ensure that non-clinical and non-clinical standards, protocols and procedures are integral to the directorate operational policies are critically reviewed, developed and maintained with the Division.
Identify and monitor non-clinical risk across directorates of responsibility.
Ensure that systems are in place for the monitoring of quality standards investigation of complaints, accidents and untoward incidents.
Ensure that all staff adhere to the Trusts Risk Management Strategy and be responsible for the operation of safe systems of work, ensuring adequate supervision of all staff as appropriate.
Ensure a safe working environment within the designated area of responsibility, as required by the Health & Safety at Work Act and the Control of Substances Hazardous to Health.
Ensure that all staff are aware of and comply with national and Trust health and safety policies and procedures, and that an incident report from is completed on each occasion that these policies are breached.
Investigate all complaints appropriately and sensitively and respond to them in accordance to the Trusts complaints procedure, taking corrective action when and if appropriate.
To minimise hazards in the working area and ensuring that staff under his/her direction adhere to all safe systems of work applicable to the area of work.
To undertake appropriate risk assessments and implement risk reducing measures.
To ensure staff under his/her direction is up to date with Trust policies, procedures and statutory training.
Promote a culture that continually reviews performance using critical incident and complaints as tools for continuous improvement.
Responsibility for Research
Foster, encourage and when possible resource research, for all professions within the directorate as a proactive measure to improve practice and outcomes.
Participate in/or facilitate audits required for inspection purposes e.g. The Health Commission, KPMG, SHA, PCT.
