Job summary
This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System:
- Midlands Partnership University NHS Foundation Trust
- North Staffordshire Combined Healthcare NHS Trust
- University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service.
- Staffordshire and Stoke-on-Trent Integrated Care Boar
Are you enthusiastic about effective project & programme management?
Do you have good relationship, organisational & co-ordination skills?
Are you motivated, forward thinking & enjoy teamwork?
Do you have the tenacity to navigate complex challenges?
If so, you might be the candidate we're seeking! An opportunity has arisen in our Transformation Collective to work as a Project Management Officer. The Team sits within the Strategy & Transformation Directorate, providing a specialist programme & project management function across MPFT.
We are looking for enthusiastic individuals with experience in delivering projects to support managers to effectively manage their projects & programmes within the Trust's PMO framework, ensuring consistent governance, quality standards and processes. PMO Officer provides guidance, advice and support to enable the delivery of Trust wide programmes and projects to improve services and outcomes for our patients and staff.
Main duties of the job
Key elements of the role are to;
- Provide effective project, programme and PMO support to clinical and corporate services to deliver projects across the Trust
- Provide technical PMO support, advice and guidance for project, programme managers and owners
- Provide a consistent approach to ensure projects & programmes are managed within the project management framework and governance structures
- Assurance reporting of the projects within their portfolio
About us
Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.
We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.
We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.
We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.
Please note, we may be required to close this vacancy early if we receive a high volume of applications
Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.
Job description
Job responsibilities
You will be a key member of the Programme Management Office (PMO) and contribute towards the business objectives of the team. Duties to include:
- Ensure the smooth functioning of the project management system by actively maintaining and monitoring performance and functionality, identifying any gaps and seeking resolution with team members/suppliers. Additionally, you will be responsible for identifying opportunities to enhance and develop the system further, streamlining project workflows and maximising efficiency.
- To provide support to project teams, advising on project management best practice methodologies including Prince2
- Actively contribute towards the review and update of PMO systems and processes, including the undertaking of cyclical audits and to communicate changes to appropriate stakeholders through a variety of methods including facilitated workshops, training sessions, key message bulletins and presenting at relevant meetings
- The post holder will support a variety of portfolios/programmes to ensure adherence to project management framework
- Maintain a thorough understanding of projects within the project management system to ensure an effective and informed first point of contact to project managers and key stakeholders and have an awareness of pipeline activities which may support wider service planning discussion
- Advise project manager and project support officers on PMO framework, processes and systems
- Support in the delivery of service training around project management and the Trust project management system.
- Ensure project managers and teams have access to project management templates, tools and resources to ensure consistency of project documentation and capturing of key information
- Assist project managers with the project lifecycle, including advising on project documentation, escalation of issues, meetings, planning, reporting, risk and project closure
- To support project managers in developing and establishing project governance
- Support project managers in the development or the review of project scope documentation
- Support project managers in the creation or review of project plans ensuring that high level milestones are clea
For more information relating to this post please refer to the Job Description and Job Specification
This role isnoteligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn
Job description
Job responsibilities
You will be a key member of the Programme Management Office (PMO) and contribute towards the business objectives of the team. Duties to include:
- Ensure the smooth functioning of the project management system by actively maintaining and monitoring performance and functionality, identifying any gaps and seeking resolution with team members/suppliers. Additionally, you will be responsible for identifying opportunities to enhance and develop the system further, streamlining project workflows and maximising efficiency.
- To provide support to project teams, advising on project management best practice methodologies including Prince2
- Actively contribute towards the review and update of PMO systems and processes, including the undertaking of cyclical audits and to communicate changes to appropriate stakeholders through a variety of methods including facilitated workshops, training sessions, key message bulletins and presenting at relevant meetings
- The post holder will support a variety of portfolios/programmes to ensure adherence to project management framework
- Maintain a thorough understanding of projects within the project management system to ensure an effective and informed first point of contact to project managers and key stakeholders and have an awareness of pipeline activities which may support wider service planning discussion
- Advise project manager and project support officers on PMO framework, processes and systems
- Support in the delivery of service training around project management and the Trust project management system.
- Ensure project managers and teams have access to project management templates, tools and resources to ensure consistency of project documentation and capturing of key information
- Assist project managers with the project lifecycle, including advising on project documentation, escalation of issues, meetings, planning, reporting, risk and project closure
- To support project managers in developing and establishing project governance
- Support project managers in the development or the review of project scope documentation
- Support project managers in the creation or review of project plans ensuring that high level milestones are clea
For more information relating to this post please refer to the Job Description and Job Specification
This role isnoteligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn
Person Specification
Qualifications and Training
Essential
- Degree level qualification appropriate to post or equivalent experience
- Project Management qualification (e.g. PRINCE2 / MSP / Agile) or actively working towards a qualification
Desirable
- Quality Improvement training / qualification
- Project Management qualification at Practitioner level
Experience
Essential
- Proven experience in a project support role
- Experience of working in administration environment
- Experience of working within a project and/or programme environment
- Experience of supporting projects and initiatives, utilising project methodology
- Experience of building strong relationship with staff across professional boundaries
- Experience of supporting teams and services
Desirable
- Experience in the NHS
- Experience in the identification of project requirements, design, and evaluation of outputs
- Experience of supporting major projects and associated admin / meeting support
- Experience of working within a PMO function
- Experience of working with a project management system
Skills, Knowledge & Abilities
Essential
- Comprehensive skills in the use of Microsoft Office applications including MS Project, Powerpoint, Word, Excel
- Knowledge of project management methodologies, tools, techniques and project principles
- Ability to work across organisational and professional boundaries
- Good interpersonal skills and the ability to develop and maintain effective work relationships
- Excellent communication skills and the ability to negotiate, influence and facilitate effective interaction with key stakeholders and suppliers
- Ability to manage customer and colleague expectations appropriately
- Ability to plan and prioritise own workload whilst maintaining consistency and quality within tight deadlines
- Ability to contribute and produce documents and reports with attention to accuracy, detail and present at key groups
- Ability to analyse, investigate and interpret information and queries and formulate appropriate responses
- Flexible approach and adaptability to manage change. remaining resilient under pressure
- Creative and innovative when it comes to problem solving
- Ability to support and facilitate workshops and meetings
- Able to support the delivery of programmes within and across diverse groups and individuals in relation to the implementation of transformational change and service developments
- Ability to support with the delivery of service training modules (BluSky/PftW)
Desirable
- An understanding of NHS systems, applications and processes
- Understanding/previous use of Project for the Web
- Previous use of Power BI to view reports
Personal Attributes
Essential
- Treat staff, service users and partners with dignity, respect and courtesy at all times
- Passionate about improving the services we provide for service users.
- Demonstrate a willingness to undertake further training, identification of own development and training needs
- Be trustworthy, dependable, highly flexible and good team player
- Confident with a high level of drive, enthusiasm and commitment.
- Ability to travel across a geographical area
- Ability to demonstrate the positive application of our behaviours.
Person Specification
Qualifications and Training
Essential
- Degree level qualification appropriate to post or equivalent experience
- Project Management qualification (e.g. PRINCE2 / MSP / Agile) or actively working towards a qualification
Desirable
- Quality Improvement training / qualification
- Project Management qualification at Practitioner level
Experience
Essential
- Proven experience in a project support role
- Experience of working in administration environment
- Experience of working within a project and/or programme environment
- Experience of supporting projects and initiatives, utilising project methodology
- Experience of building strong relationship with staff across professional boundaries
- Experience of supporting teams and services
Desirable
- Experience in the NHS
- Experience in the identification of project requirements, design, and evaluation of outputs
- Experience of supporting major projects and associated admin / meeting support
- Experience of working within a PMO function
- Experience of working with a project management system
Skills, Knowledge & Abilities
Essential
- Comprehensive skills in the use of Microsoft Office applications including MS Project, Powerpoint, Word, Excel
- Knowledge of project management methodologies, tools, techniques and project principles
- Ability to work across organisational and professional boundaries
- Good interpersonal skills and the ability to develop and maintain effective work relationships
- Excellent communication skills and the ability to negotiate, influence and facilitate effective interaction with key stakeholders and suppliers
- Ability to manage customer and colleague expectations appropriately
- Ability to plan and prioritise own workload whilst maintaining consistency and quality within tight deadlines
- Ability to contribute and produce documents and reports with attention to accuracy, detail and present at key groups
- Ability to analyse, investigate and interpret information and queries and formulate appropriate responses
- Flexible approach and adaptability to manage change. remaining resilient under pressure
- Creative and innovative when it comes to problem solving
- Ability to support and facilitate workshops and meetings
- Able to support the delivery of programmes within and across diverse groups and individuals in relation to the implementation of transformational change and service developments
- Ability to support with the delivery of service training modules (BluSky/PftW)
Desirable
- An understanding of NHS systems, applications and processes
- Understanding/previous use of Project for the Web
- Previous use of Power BI to view reports
Personal Attributes
Essential
- Treat staff, service users and partners with dignity, respect and courtesy at all times
- Passionate about improving the services we provide for service users.
- Demonstrate a willingness to undertake further training, identification of own development and training needs
- Be trustworthy, dependable, highly flexible and good team player
- Confident with a high level of drive, enthusiasm and commitment.
- Ability to travel across a geographical area
- Ability to demonstrate the positive application of our behaviours.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
