Team Administrator Band 3

Job summary

This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System:

• Midlands Partnership University NHS Foundation Trust
• North Staffordshire Combined Healthcare NHS Trust
• University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service.
• Staffordshire and Stoke-on-Trent Integrated Care Board

We are offering an exciting opportunity to join the Community Nursing Team as a Team Administrator based in Stafford.

You will provide a comprehensive administrative service to assist in the smooth running of a community nursing team including the use of various IT systems and Microsoft Outlook and Office.

Prioritisation of your own workload is essential to ensure effectiveness and efficiency in delivering objectives whilst working with minimal supervision. Being proactive and able to demonstrate good organisational skills and excellent communication skills both in verbal and written correspondence.

The role is varied and requires confidentiality, initiative, flexibility and capability of working under pressure and to deadlines with the ability to relate to a very wide range of organisations and individuals within and outside the Trust.

Main duties of the job

As the Team Admin you will establish and maintain effective working relationships both within the Partnership Trust and with external organisations in order to meet service requirements and support and demonstrate the Trust's equality values.

As part of this role, you will be expected to:

• Adhere to policies and procedures, maintaining strict confidentiality regarding all information concerning patients and staff at all times in accordance with Caldicott Guidance and Data Protection Act 1998.
• Actively deal with day to day issues - utilising negotiating and persuasive skills to obtain responses from others in order to meet deadlines etc.
• Provide support and assistance with typing, filing and photocopying. Data inputting when required and general administrative duties.
• Utilise Microsoft calendar, ESR, SharePoint, RIO, E-Community and other IT systems as required.
• Cleanse data from the various IT systems as and when required. Reporting anomalies, trends and patterns to the appropriate person.

About us

Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.

We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.

We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.

We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.

Please note, we may be required to close this vacancy early if we receive a high volume of applications

Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.