Job summary
To Provide cost effective and efficient procurement of pharmaceuticals and related items for the hospital pharmacies and outlying teams within the Trust.
To work with clinical pharmacist, dispensary manager and other Medicines Management Pharmacy Technicians and Pharmacy Support workers in providing and developing a comprehensive Medicines Optimisation Service to wards and Clinics.
Main duties of the job
The post-holder will manage and organise the daily ordering of medicines from the wholesalers to all stock holding sites. Adhering to local policy and procedures such as reorder levels. Maintain stock control including ordering (adhering to the agreed national and local contracts) and receiving of goods (including sundries). Add/import new items and turn on previously turned off items if necessary. Lead with the contract changes to ensure the ordering files on Ascribe are correct and maintained, making necessary changes in accordance with local, regional and national contracts under the direction of the appropriate senior member of staff.
Support the provision of pharmacy activity reports relating to medicines cost and usage as per the monthly schedule or upon request using the range of data sources available.
Use Define, Exend and Exend Plus to identify & analyse prescribing trends and cost saving opportunities
Process off Contract Claims as required.
Act upon medicine recalls and shortages as needed ensuring prompt action, ensuring all relevant staff are informed, goods are located and returned, claiming appropriate credit. Update Medicine Optimisation database.
Aid the review, implementation and up-dating of SOPs within the Pharmacy Team and propose changes to practices and procedures for own work area including Procurement.
About us
Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.
We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.
We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.
We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.
Please note, we may be required to close this vacancy early if we receive a high volume of applications
Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.
Job description
Job responsibilities
The post-holder will manage and organise the daily ordering of medicines from the wholesalers to all stock holding sites. Adhering to local policy and procedures such as reorder levels. Adjustments will be made if necessary to reflect the current trend in usage.
Run the monthly ROQ and ROL report and adjust reorder levels and quantities. Turn off unused items where appropriate.
Maintain stock control including ordering (adhering to the agreed national and local contracts) and receiving of goods (including sundries).
The post holder will need to add/import new items and turn on previously turned off items if necessary.
Check contracts for the appropriate Wholesaler and create a dispensing label template for new items.
The post-holder will assess situations concerning availability of prescribed medicines and refer non-standard prescriptions/requests to the appropriate senior member of staff.
Liaise with wholesalers directly to investigate and solve supply problems or needs and that, if an alternative is sourced for necessity, keep the appropriate senior member of staff informed of any issues.
Procurement and processing of controlled drugs in compliance with controlled drug regulations.
Provide information on procurement - e.g. advice to staff (in pharmacy, wards and partner organisations) regarding delivery schedules/shortages.
Liaise with suppliers regarding invoicing and credit claim issues.
Investigate invoice/pricing queries and refer such issues to the appropriate senior member of staff. Liaise with suppliers in these matters and request credits from wholesalers when necessary.
Organise delivery/collection of pharmaceuticals to outlying teams ensuring correct transport methods such as the cold chain are maintained.
Support with the contract changes to ensure the ordering files on Ascribe are correct and maintained, making necessary changes in accordance with local, regional and national contracts under the direction of the appropriate senior member of staff.
Support the provision of pharmacy activity reports relating to medicines cost and usage as per the monthly schedule or upon request using the range of data sources available.
Act upon losses and gains report in a timely manner to review stock value adjustments.
Act upon medicine recalls and shortages as needed ensuring prompt action, ensuring all relevant staff are informed, goods are located and returned, claiming appropriate credit. Update Medicine Optimisation database.
Aid the review, implementation and up-dating of SOPs within the Pharmacy Team and propose changes to practices and procedures for own work area including Procurement.
Use Define, Exend and Exend Plus to identify & analyse prescribing trends and cost saving opportunities.
Process off Contract Claims as required.
Investigate stock discrepancies informing the appropriate senior member of staff of the outcome.
Support senior member of pharmacy staff with the overall procurement of medicines.
Support the clinical pharmacist and ward teams with the management of drug shortages.
Maintain the security of stock of drugs, prescriptions, confidential information and materials for production of dispensed pharmaceutical products.
Required to attend necessary procurement meetings, including the West Midlands Pharmacy Procurement Sub-group.
Job description
Job responsibilities
The post-holder will manage and organise the daily ordering of medicines from the wholesalers to all stock holding sites. Adhering to local policy and procedures such as reorder levels. Adjustments will be made if necessary to reflect the current trend in usage.
Run the monthly ROQ and ROL report and adjust reorder levels and quantities. Turn off unused items where appropriate.
Maintain stock control including ordering (adhering to the agreed national and local contracts) and receiving of goods (including sundries).
The post holder will need to add/import new items and turn on previously turned off items if necessary.
Check contracts for the appropriate Wholesaler and create a dispensing label template for new items.
The post-holder will assess situations concerning availability of prescribed medicines and refer non-standard prescriptions/requests to the appropriate senior member of staff.
Liaise with wholesalers directly to investigate and solve supply problems or needs and that, if an alternative is sourced for necessity, keep the appropriate senior member of staff informed of any issues.
Procurement and processing of controlled drugs in compliance with controlled drug regulations.
Provide information on procurement - e.g. advice to staff (in pharmacy, wards and partner organisations) regarding delivery schedules/shortages.
Liaise with suppliers regarding invoicing and credit claim issues.
Investigate invoice/pricing queries and refer such issues to the appropriate senior member of staff. Liaise with suppliers in these matters and request credits from wholesalers when necessary.
Organise delivery/collection of pharmaceuticals to outlying teams ensuring correct transport methods such as the cold chain are maintained.
Support with the contract changes to ensure the ordering files on Ascribe are correct and maintained, making necessary changes in accordance with local, regional and national contracts under the direction of the appropriate senior member of staff.
Support the provision of pharmacy activity reports relating to medicines cost and usage as per the monthly schedule or upon request using the range of data sources available.
Act upon losses and gains report in a timely manner to review stock value adjustments.
Act upon medicine recalls and shortages as needed ensuring prompt action, ensuring all relevant staff are informed, goods are located and returned, claiming appropriate credit. Update Medicine Optimisation database.
Aid the review, implementation and up-dating of SOPs within the Pharmacy Team and propose changes to practices and procedures for own work area including Procurement.
Use Define, Exend and Exend Plus to identify & analyse prescribing trends and cost saving opportunities.
Process off Contract Claims as required.
Investigate stock discrepancies informing the appropriate senior member of staff of the outcome.
Support senior member of pharmacy staff with the overall procurement of medicines.
Support the clinical pharmacist and ward teams with the management of drug shortages.
Maintain the security of stock of drugs, prescriptions, confidential information and materials for production of dispensed pharmaceutical products.
Required to attend necessary procurement meetings, including the West Midlands Pharmacy Procurement Sub-group.
Person Specification
Qualifications & Training
Essential
- BTEC and NVQ3 (or equivalent level) in Pharmaceutical Science.
- Registered as a Pharmacy Technician with the General Pharmaceutical Council.
- Nationally recognised Accredited Checking Technician qualification.
Experience
Essential
- Hospital pharmacy experience including procurement
- Experience of working within the NHS.
- Experience of audit
- Experience of training multi-disciplinary staff
- Experience of developing guidelines/ protocols/ SOP
- Experience of working as a registered Pharmacy Technician in the UK.
Skills & Knowledge
Essential
- Understanding of NHS pharmaceutical procurement and logistic processes (e.g. cold chain).
- Ability to produce reports using a variety of systems
Person Specification
Qualifications & Training
Essential
- BTEC and NVQ3 (or equivalent level) in Pharmaceutical Science.
- Registered as a Pharmacy Technician with the General Pharmaceutical Council.
- Nationally recognised Accredited Checking Technician qualification.
Experience
Essential
- Hospital pharmacy experience including procurement
- Experience of working within the NHS.
- Experience of audit
- Experience of training multi-disciplinary staff
- Experience of developing guidelines/ protocols/ SOP
- Experience of working as a registered Pharmacy Technician in the UK.
Skills & Knowledge
Essential
- Understanding of NHS pharmaceutical procurement and logistic processes (e.g. cold chain).
- Ability to produce reports using a variety of systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
