Job summary
The Professional Education & Development Team currently have an exciting opportunity for a Team Administrator to work across the two teams, Clinical Placement and Clinical Training Teams.
This role will provide a confidential and efficient administrative support to the Professional Education & Development Team (Clinical Placement and Clinical Training Teams).
The Clinical Placement Team is responsible for supporting the provision of quality clinical placements for nursing students and Trainee nursing associates. The Clinical Training Team is responsible for providing clinical training for both registered and un-registered healthcare workers. This role will provide a confidential and efficient administrative support to both teams.
Main duties of the job
The post holder will be required to work on their own initiative and demonstrate a willingness to help others and be a key member of the team. The incumbent will be expected to be able to prioritise work and meet deadlines in order to fulfil the requirements of the post, liaising with relevant others in order to provide a high quality seamless service. Excellent interpersonal and communication skills are essential with an ability to deal with sensitive and challenging situations.
Please see job description for further information around the duties of the role.
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days)
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.
Please note, we may be required to close this vacancy early if we receive a high volume of applications
Job description
Job responsibilities
For further information relating to this position please refer to the attached job description and person specification.
Job description
Job responsibilities
For further information relating to this position please refer to the attached job description and person specification.
Person Specification
Experience
Essential
- Relevant secretarial experience as Team Secretary / Administrator
- Experience of dealing with sensitive/distressing issues
- Experience of producing documents, reports etc. to a high standard from hand-written and audio transcription
- Previous experience of data input
- Experience of minute taking and transcribing
Qualifications & Training
Essential
- Good standard of general education including GCSE English & Maths (or equivalent level of qualification)
- NVQ Level 3, RSA 111 or equivalent level of secretarial/administrative experience or actively working towards
Skills, Knowledge and Abilities
Essential
- Demonstrate the ability to prioritise workload in order to meet deadlines
- Demonstrate an understanding of the importance of effective team working
- Demonstrate an understanding of the importance of confidentiality
- High level communication skills (written and verbal)
- Excellent organisational skills
- Problem solving skills.
- Proficient in the use of Microsoft Office packages e.g. Word, Excel etc.
- Able to work on own initiative
- Ability to meet the travel requirements of the post including cover at other offices as required to ensure adequate service provision.
Desirable
- Use of internal and external systems
Personal Attributes
Essential
- Demonstrates a willingness to undertake further training, identification of own development and training needs
- Excellent customer service skills
- Flexible and adaptable
- Ability to demonstrate the positive application of our behaviours. oRespectful oHonest and Trustworthy oCaring and Compassionate oTaking the time to talk and listen oWorking together and leading by example
Person Specification
Experience
Essential
- Relevant secretarial experience as Team Secretary / Administrator
- Experience of dealing with sensitive/distressing issues
- Experience of producing documents, reports etc. to a high standard from hand-written and audio transcription
- Previous experience of data input
- Experience of minute taking and transcribing
Qualifications & Training
Essential
- Good standard of general education including GCSE English & Maths (or equivalent level of qualification)
- NVQ Level 3, RSA 111 or equivalent level of secretarial/administrative experience or actively working towards
Skills, Knowledge and Abilities
Essential
- Demonstrate the ability to prioritise workload in order to meet deadlines
- Demonstrate an understanding of the importance of effective team working
- Demonstrate an understanding of the importance of confidentiality
- High level communication skills (written and verbal)
- Excellent organisational skills
- Problem solving skills.
- Proficient in the use of Microsoft Office packages e.g. Word, Excel etc.
- Able to work on own initiative
- Ability to meet the travel requirements of the post including cover at other offices as required to ensure adequate service provision.
Desirable
- Use of internal and external systems
Personal Attributes
Essential
- Demonstrates a willingness to undertake further training, identification of own development and training needs
- Excellent customer service skills
- Flexible and adaptable
- Ability to demonstrate the positive application of our behaviours. oRespectful oHonest and Trustworthy oCaring and Compassionate oTaking the time to talk and listen oWorking together and leading by example
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Midlands Partnership NHS Foundation Trust
Address
Longton Cottage Hospital or Stafford Central Clinical / Home Working
Longton
ST3 4QX
Employer's website
https://www.mpft.nhs.uk (Opens in a new tab)
