Administrator

Job summary

We have an exciting opportunity for an Administrator to join the Community Children's Nursing (CCN) Team.

You will offer confidential and efficient secretarial support to your colleagues within the team. You will provide an effective and efficient administrative service to the Community Children's Nursing team, including admin support to the team leader.

You will be required to work on your own initiative and demonstrate a willingness to help others and be a key member of the team.

You will be expected to be able to prioritise work and meet deadlines in order to fulfil the requirements of the post. Excellent interpersonal and communication skills are essential with an ability to deal with highly sensitive and challenging situations.

You will liaise with a wide range of people, partner organisations and agencies, both internally and externally on behalf of the CCN team ensuring that a professional image is maintained at all times.

Main duties of the job

• Supporting with the preparation of all documentation, including agendas, circulating papers and minuting meetings
• Typing letters and reports
• To collect and input statistical information as required and ensure that reports where requested are delivered within timescales.
• Making bookings and cancellations e.g. training places, rooms and interpreters.
• Receive, sort and distribute internal and external mail, ensuring that important and sensitive information is brought to an appropriate person's attention in a timely manner.
• Supporting diary management of an individual or individuals (arranging meetings etc)
• Monitoring of an individual or team inbox
• Arranging external meetings / events / conferences including sourcing venues, arranging purchase orders etc.
• Provide general non-clinical advice, information and guidance to children and young peoples, parents and other professionals, to deal with all enquiries and communicate effectively on behalf of the Team.
• To deal professionally and promptly with telephone enquiries, taking and processing messages accurately and adhering to relevant policies and procedures.
• Providing cover for other administrative colleagues within the CCN service during staff absence
• Dealing with patient/public enquires about services - liaising with professionals where required
• Coordinate ordering of consumables as instructed and manage this process
• Support with the coordination of equipment maintenance and servicing

About us

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;

• Supporting your career development and progression
• Excellent NHS Pension scheme
• Generous maternity, paternity and adoption leave
• Options for flexible working
• Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
• Extensive Health and Wellbeing support and resources
• If you work in our community teams, we pay for your time travelling between patients
• Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
• Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
• Salary sacrifice bikes up to £2k
• Free car parking at all trust sites
• Free flu vaccinations every year
• Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)

And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.

Please note, we may be required to close this vacancy early if we receive a high volume of applications