Job summary
Are you looking for a new challenge as part of a small and very friendly team who support flexible and hybrid working patterns? You may have previous experience in medical staffing or have transferable administrative skills along with experience of supervising/leading a team. If this sounds like you, we would love to hear from you.
We are looking for a compassionate leader to supervise our administrative team. You will need to have great skills in prioritising, scheduling and planning, like to work as part of a team and care about providing excellent customer service. The work we do is varied and can be fast paced at times but it is also rewarding and appreciated.
Main duties of the job
- Responsible for the line management of staff within the Medical Staffing Team
- Co-ordinate the allocation and re-allocation of workload within the Team
- To oversee the provision of appropriate and cost-effective locum cover for medical staff
-Co-ordinate the team to ensure that all roles within the Junior Doctor Rotational Project Plan are met within the respective deadlines.
- To support the development of complex on-call rotas across the Trust for medical workforce
- To oversee the timely completion and submission of payroll data
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rate s
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Job description
Job responsibilities
- First point of contact with Service Leads for agency locum provisions and discussion regarding hard to fill vacancies and associated rates
- Produce monthly statistical reports in relation to agency locum medical staff as required.
- Manage the on-boarding process for Doctors in Training ensuring that new starter paperwork is disseminated in line with the HEE Code of Practice
- To support with the monitoring of DBS and professional registration compliance for medical colleagues
- Coach and mentor the Medical Staffing Team to deliver an exceptional service through high level customer engagement and service delivery.
Job description
Job responsibilities
- First point of contact with Service Leads for agency locum provisions and discussion regarding hard to fill vacancies and associated rates
- Produce monthly statistical reports in relation to agency locum medical staff as required.
- Manage the on-boarding process for Doctors in Training ensuring that new starter paperwork is disseminated in line with the HEE Code of Practice
- To support with the monitoring of DBS and professional registration compliance for medical colleagues
- Coach and mentor the Medical Staffing Team to deliver an exceptional service through high level customer engagement and service delivery.
Person Specification
Qualifications
Essential
- Educated to degree level / equivalent level of experience
Desirable
- Qualification in Leadership/Management
Experience
Essential
- Experience of managing a team throughout the lifecycle of a team
- Experience at a senior level of processes relating to the employment of medical / dental staff within the NHS
- Experience of relevant information systems and software packages such as ESR, E-Pay, E-Roster
- Experience of project management
- Experience of analysing and reporting from statistical information
Desirable
- Experience of delivering training courses
- Experience of dealing with agencies to procure locum doctors and dentists
Knowledge
Essential
- Knowledge of NHS Medical and Dental Terms and Conditions of Service, as well as NHS Pre-employment Check Standards and recruitment / selection processes relating to medical and dental staff
- Demonstrate previous experience of being able to motivate a team
- Good working knowledge of Microsoft Office including Outlook, Word, Excel
- Self-confident and have the ability to be assertive
- Excellent communication skills including interpersonal and influencing skills
- Ability to prioritise work and meet tight deadlines.
- Able to work independently and on own initiative.
Personal Attributes
Essential
- Demonstrate a willingness to undertake further training including identification of own development and training needs and those of subordinates
- Demonstrate a flexible approach to work tasks
- Demonstrate the positive application of the Trust values and behaviours
- Ability to travel independently from base to other sites as and when required
Person Specification
Qualifications
Essential
- Educated to degree level / equivalent level of experience
Desirable
- Qualification in Leadership/Management
Experience
Essential
- Experience of managing a team throughout the lifecycle of a team
- Experience at a senior level of processes relating to the employment of medical / dental staff within the NHS
- Experience of relevant information systems and software packages such as ESR, E-Pay, E-Roster
- Experience of project management
- Experience of analysing and reporting from statistical information
Desirable
- Experience of delivering training courses
- Experience of dealing with agencies to procure locum doctors and dentists
Knowledge
Essential
- Knowledge of NHS Medical and Dental Terms and Conditions of Service, as well as NHS Pre-employment Check Standards and recruitment / selection processes relating to medical and dental staff
- Demonstrate previous experience of being able to motivate a team
- Good working knowledge of Microsoft Office including Outlook, Word, Excel
- Self-confident and have the ability to be assertive
- Excellent communication skills including interpersonal and influencing skills
- Ability to prioritise work and meet tight deadlines.
- Able to work independently and on own initiative.
Personal Attributes
Essential
- Demonstrate a willingness to undertake further training including identification of own development and training needs and those of subordinates
- Demonstrate a flexible approach to work tasks
- Demonstrate the positive application of the Trust values and behaviours
- Ability to travel independently from base to other sites as and when required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
