Job summary
Job Purpose
To act as Deputy to the Medical Staffing Service Lead during period of absence.
To manage the Medical Staffing Team and ensure the agreed service standards are met.
Responsible for the line management of the Medical Staffing Team Leader, ensuring training, development reviews, objective setting and personal development plans are carried out as appropriate and that personal files are kept up to date. Addressing any sickness absence, disciplinary, grievance matters and supporting the recruitment and selection of staff within the team.
To represent the Trust at local or regional level
To represent the Trust at the West Midlands Collaborative for Agency Locum Medics
To provide advice and guidance regarding terms and conditions for Medical and Dental staff, ensuring legislative requirements are met.
Support the delivery of training to medical / dental staff and managers around the use of Allocate software for purposes of appraisal, revalidation and job planning, as well as Health Roster.
Support the international recruitment process and dedicated team members in the absence of the Medical Staffing Service Lead.
Main duties of the job
To be a lead specialist &provide expert advice to stakeholders on all medical & dental terms &conditions of service
Responsible for Annual Medical Appraisal processes for Medical &Dental staff
Monitor compliance rates for Medical Appraisal
Appraiser training compliance, allocation of appraisers, delivery of training Medical Appraisal to managers and medical staff
Responsible for the Annual Job Planning processes for Medical & Dental staff
Delivery of Job Planning training to managers &medical staff.
Monitor compliance rates for Medical Job Planning and provide data
Conduct annual job plan reconciliations against payroll data
Responsible for ensuring Medical Revalidations are submitted in accordance with GMC review dates.
Provide guidance around the Medical E-Rostering system software
Responsible for completion & submission to Payroll of new starter, change and termination forms
Assist the Medical Staffing Service Lead with planning & organising of the Clinical Excellence Awards programme for the Trust
To represent Medical Staffing at Trust meetings e.g.Local Negotiating Committee; MAC.
Oversight of the arrangements for junior doctor rotation, working arrangement and rotas. Participate in the Induction programme
About us
At MPFT we pride ourselves on staff wellbeing and development and can we offer you:
- Our SOOTHE resources - supporting staff across the trust with their physical, mental and financial health. In addition to the support offered from our occupational health provider Team Prevent.
- Counselling support and lifestyle information with advice on a variety of personal matters
- "In our Gift" providing a platform for your voice to be heard to inform change
- The opportunity to purchase additional annual leave
- Opportunities for flexible working (depending on the role)
- Career development opportunities and coaching plus access to in house training programs
- Innovative research training program entitled STARS (Supporting the advancement of Research Skills)
- Child Care Vouchers Scheme
- Recognition and engagement through our staff LOVE awards, LOVE long service awards and Staff Engagement Surveys
- NHS discounts available via the Blue Card and Red Guava schemes
Job description
Job responsibilities
- The post holder will be required to deputise for the Medical Staffing Service Lead and support with a wide range of tasks and cover colleagues as required.
- To be a lead specialist and provide expert advice to stakeholders on all medical and dental terms and conditions of service, practices and procedures.
- Remain up to date with changes in practice and legislation in relation to medical staffing and ensure best practice at all times.
- To operationally line manage the Medical Staffing Team Leader ensuring training, personal development, reviews, objectives are set in line with Directorate objectives and personal development plans are carried out as appropriate.
- To work very closely with Medical Staffing Service Lead, HR colleagues in relation to grievance, sickness absence and disciplinary matters for medical staff.
- To assist the Medical Staffing Service Lead with the development, review, and implementation of policies and procedures relating to medical staff and to make proposals for new initiatives or policy in line with best practice.
- Advise the Clinical Directors / Consultants / Operational Managers in the development of job descriptions and person specification for medical posts.
- Responsible, in discussion with the Medical Staffing Service Lead, for developing processes associated with Medical Appraisal, Job planning and Revalidation, assisting with the delivery of training to staff.
Job description
Job responsibilities
- The post holder will be required to deputise for the Medical Staffing Service Lead and support with a wide range of tasks and cover colleagues as required.
- To be a lead specialist and provide expert advice to stakeholders on all medical and dental terms and conditions of service, practices and procedures.
- Remain up to date with changes in practice and legislation in relation to medical staffing and ensure best practice at all times.
- To operationally line manage the Medical Staffing Team Leader ensuring training, personal development, reviews, objectives are set in line with Directorate objectives and personal development plans are carried out as appropriate.
- To work very closely with Medical Staffing Service Lead, HR colleagues in relation to grievance, sickness absence and disciplinary matters for medical staff.
- To assist the Medical Staffing Service Lead with the development, review, and implementation of policies and procedures relating to medical staff and to make proposals for new initiatives or policy in line with best practice.
- Advise the Clinical Directors / Consultants / Operational Managers in the development of job descriptions and person specification for medical posts.
- Responsible, in discussion with the Medical Staffing Service Lead, for developing processes associated with Medical Appraisal, Job planning and Revalidation, assisting with the delivery of training to staff.
Person Specification
Qualifications
Essential
- Educated to degree level / equivalent level of experience.
- Specialist training or equivalent experience to post graduate diploma level in medical staffing.
Desirable
- Qualification in Leadership / Management.
- CIPD qualification or equivalent knowledge / experience of HR practice.
Experience
Essential
- Experience of working within a Medical Staffing Function within the NHS.
- Experience at a senior level of processes relating to the employment of medical / dental staff within the NHS.
- Experience of Allocate system for Appraisal and Job Planning/or equivalent software.
- Experience of managing a team throughout the lifecycle of a team.
- Experience of rostering
- Experience of electronic appraisal/job planning process
Desirable
- ESR
- E-Pay / E-Roster / E-appraisal
- Trac recruitment system/NHS Jobs
Skills
Essential
- In depth knowledge of NHS Medical and Dental Terms and Conditions of Service, as well as NHS Pre-employment Check Standards and recruitment / selection processes relating to medical and dental staff.
- An understanding of the impact of government policy on health services and medical / dental staff within the NHS.
- Excellent communication / interpersonal skills including the ability to influence.
- Good working knowledge of Microsoft Office.
- Ability to prioritise work and meet tight deadlines.
Personal Attributes
Essential
- A willingness to undertake further training including identification of own development and training needs and those of subordinates.
- A flexible approach to work tasks.
- Be able to demonstrate the positive application of the Trust values and behaviours.
- Ability to travel independently from base to other sites as and when required.
Person Specification
Qualifications
Essential
- Educated to degree level / equivalent level of experience.
- Specialist training or equivalent experience to post graduate diploma level in medical staffing.
Desirable
- Qualification in Leadership / Management.
- CIPD qualification or equivalent knowledge / experience of HR practice.
Experience
Essential
- Experience of working within a Medical Staffing Function within the NHS.
- Experience at a senior level of processes relating to the employment of medical / dental staff within the NHS.
- Experience of Allocate system for Appraisal and Job Planning/or equivalent software.
- Experience of managing a team throughout the lifecycle of a team.
- Experience of rostering
- Experience of electronic appraisal/job planning process
Desirable
- ESR
- E-Pay / E-Roster / E-appraisal
- Trac recruitment system/NHS Jobs
Skills
Essential
- In depth knowledge of NHS Medical and Dental Terms and Conditions of Service, as well as NHS Pre-employment Check Standards and recruitment / selection processes relating to medical and dental staff.
- An understanding of the impact of government policy on health services and medical / dental staff within the NHS.
- Excellent communication / interpersonal skills including the ability to influence.
- Good working knowledge of Microsoft Office.
- Ability to prioritise work and meet tight deadlines.
Personal Attributes
Essential
- A willingness to undertake further training including identification of own development and training needs and those of subordinates.
- A flexible approach to work tasks.
- Be able to demonstrate the positive application of the Trust values and behaviours.
- Ability to travel independently from base to other sites as and when required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
