Job summary
*INTERNAL MPFT APPLICANTS ONLY*
RESPONSIBLE FOR:
- Programme and Project Management of the DCF Programme
- Leading service design/redesign projects across the Programme
- Leading project/service implementation
This role is based within MPFT Digital and will lead the planning, initiation, management and delivery of the DCF Programme and its projects in collaboration with other organisations, , senior leaders and other stakeholders.
The post holder will be required to lead, manage, influence and challenge a wide-range of senior staff and stakeholders, which at times may be highly contentious and entail managing emotive issues.
The post holder will also be a key representative of the Trust working alongside other partners and stakeholders.. This will involve collaborative working to deliver national priority urgent care transformation. The post holder will need strong communication skills to communicate with a range of suppliers, stakeholders and organisations across the Stafford, Stoke on Trent ICS
Responsibility for the Programme, coordinating, managing and prioritising the project teams to deliver a significant, complex and progressive programme for the DCF.
Main duties of the job
- To manage project and programme lifecycles to ensure full delivery and implementation of the DCF projects and deliver tangible benefits and improved outcomes for teams and service users.
- To establish clear, measurable and deliverable benefits measurements to measure the progress and success of all elements of projects within the DCF Programme.
- Ensure that the programme and all projects are managed in adherence to the PMO Framework including, completion of all project documentation and plans and accurate and timely capturing of information, updates, changes via the Programme Management systems.
- Responsible for recommending modifications to the programme and projects and effectively managing any project change or exceptions.
- Responsible for identifying and appropriately managing project and programme risks and issues and developing appropriate mitigation plans, escalating when required.
- The post holder will be responsible for effectively reporting programme and project health through appropriate governance structures to ensure oversight and assurance of the project's progress towards successful completion.
- Provide advice and contribute to strategic reports/briefings for the appropriate overarching assurance & governance framework and other committees with an interest in the key projects that are specific for the Urgent Care transformation.
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rates
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Job description
Job responsibilities
Work with the Digital Senior Management Team, to implement the transformation plan, with a focus on the projects that are aligned to national priorities. Ensuring there is full transparency of any issues, and contributing to escalating and resolving issues that may delay the delivery of projects.
- Responsible for managing and leading the implementation DCF Projects ensuring that the framework matches with service activity demands and ICS requirements.
- To ensure the Programmes governance framework is effective, ensuring that issue resolution is embedded and that risk management is aligned to the corporate approach, with corrective action taken in a timely way whilst escalating as necessary.
- Maintain the Programmes governance arrangements in conjunction with the wider Programme Management Office framework to ensure a robust audit trail of project outcomes and benefits realisation reviews as appropriate.
- Participate in the audit of projects in order to ensure a robust audit trail of clinical issues and outcomes.
- With the support of the Digital Senior management Team, implement and develop policies that are related to the DCF Programme.
- Alongside the Digital Senior Management Team develop a priority of projects that will deliver benefits across the Trust, ICS and national priorities.
- Supporting the Digital Senior Management to ensure the functionality of working groups that bring together area leads to approve priorities of projects.
- Deputising for the Head of Digital Programmes to ensure there is always cross cover representation during annual leave.
- Working with the Digital Senior Management Team to ensure that processes are fit for purpose. Reducing duplication of work activities and ensuring there are national standards implemented during the project design phase to enable compliance with national standards.
- The post holder will be expected to ensure that there is a detailed handover of projects to operational teams when projects are delivered. Ensuring there is clear communication with all relevant Care Group and corporate teams to enable a smooth transition of projects into Business As Usual.
- To be the key contact for the Trust staff to communicate the Digital portfolio of projects ensuring all staff are up to date with the progress of the project. This will include the managing of differing views and expectations, negotiating and reaching agreement on contentious issues.
- Responsible for the day to day management of and the setting of direction and priorities for the DCF programme Ensuring that all documentation, associated training material, Project systems procedures and working practices are kept up to date.
- Responsible for coordinating the delivery of benefits realisation across the DCF Programme
- Managing project interdependencies within and outside of the programme, ensuring any interdependencies are assessed and mitigated so that there is minimal risk to the impact of projects and outcomes.
Systems and equipment
- The post holder will need to be able to use standard PC desktop equipment and standard Microsoft Office packages including Outlook, Word, Excel and PowerPoint.
- In depth use of project systems including Project for the Web.
- Requirement to maintain, update and report from information databases.
Decisions and judgements
- Works to achieve agreed objectives and is given freedom to do this in own way working within broad professional policies.
- The post holder should be able to persuade programme board, senior managers and clinical leads of the importance of the initiative/programme and be able to negotiate with and motivate the project delivery. This will include linking with other initiatives around performance and change.
- The post holder must be able to make decisions on a range of complex project issues where there may be more than one course of action.
- Plans workload in agreement with line manager and prioritise workload as appropriate.
- Updates the Digital Senior Management Team and wider team on progress against programmes and projects, escalating issues as appropriate.
- Acts within their own area of responsibility.
- Committed to developing skills and knowledge as agreed between post holder and the team, line manager and the individuals they may support.
- Participates in regular supervision and appraisal with line manager and contributes to own Personal Development Plan.
- To be accountable for best practice recommendations made over the course of a project. Responsible for working through the issues raised and advising on solutions where possible in line with best practice and considering conflicting and complex clinical perspectives.
Communication and relationships
- Persuades staff at senior management levels across the organisation of the importance of planned development work and priorities, negotiates with and motivates senior management regarding project delivery dates, including linking in with other initiatives.
- Develops a communication strategy for the programme/project.
- The post holder will be responsible for the organisation of group discussions, ensuring participation and collaborative working of key stakeholders both internal and external.
- The post holder will be required to engage clinicians, managers and other staff in development an environment and culture which is focused on improving services for the people who use them.
- Communicates sensitive information about performance and change. Regular communications, both internally and externally, at all levels including senior leaders and external partners.
- Excellent communication skills (verbal and written), requiring tact, diplomacy and confidentiality to deal with all enquiries.
- Communicates to a wide variety of stakeholders by written and verbal means.
- The post holder will need to develop and maintain effective channels of communication with colleagues internally/externally and stakeholders in order to meet project deliverables.
- Identify and resolve issues and conflicts within the project team as necessary.
Financial responsibilities
- Budgetary responsibility for the programme. Managing the programme's budget, monitoring the expenditures and costs against benefits that are realised as the programme progresses. Responsible for creation and management of the team and programme budget including ensuring appropriate allocation of financial resources. Ensure that expenditure is transparently monitored against budget and maintain financial control.
- Engages mainly with colleagues with limited exposure to service users.
Physical demands of the job
- Presents to varying size audiences where necessary.
- Frequent requirement to use VDU throughout the day, on most days.
- The job is office based using IT desk- based equipment such as PCs, more or less continuously throughout the day.
Job description
Job responsibilities
Work with the Digital Senior Management Team, to implement the transformation plan, with a focus on the projects that are aligned to national priorities. Ensuring there is full transparency of any issues, and contributing to escalating and resolving issues that may delay the delivery of projects.
- Responsible for managing and leading the implementation DCF Projects ensuring that the framework matches with service activity demands and ICS requirements.
- To ensure the Programmes governance framework is effective, ensuring that issue resolution is embedded and that risk management is aligned to the corporate approach, with corrective action taken in a timely way whilst escalating as necessary.
- Maintain the Programmes governance arrangements in conjunction with the wider Programme Management Office framework to ensure a robust audit trail of project outcomes and benefits realisation reviews as appropriate.
- Participate in the audit of projects in order to ensure a robust audit trail of clinical issues and outcomes.
- With the support of the Digital Senior management Team, implement and develop policies that are related to the DCF Programme.
- Alongside the Digital Senior Management Team develop a priority of projects that will deliver benefits across the Trust, ICS and national priorities.
- Supporting the Digital Senior Management to ensure the functionality of working groups that bring together area leads to approve priorities of projects.
- Deputising for the Head of Digital Programmes to ensure there is always cross cover representation during annual leave.
- Working with the Digital Senior Management Team to ensure that processes are fit for purpose. Reducing duplication of work activities and ensuring there are national standards implemented during the project design phase to enable compliance with national standards.
- The post holder will be expected to ensure that there is a detailed handover of projects to operational teams when projects are delivered. Ensuring there is clear communication with all relevant Care Group and corporate teams to enable a smooth transition of projects into Business As Usual.
- To be the key contact for the Trust staff to communicate the Digital portfolio of projects ensuring all staff are up to date with the progress of the project. This will include the managing of differing views and expectations, negotiating and reaching agreement on contentious issues.
- Responsible for the day to day management of and the setting of direction and priorities for the DCF programme Ensuring that all documentation, associated training material, Project systems procedures and working practices are kept up to date.
- Responsible for coordinating the delivery of benefits realisation across the DCF Programme
- Managing project interdependencies within and outside of the programme, ensuring any interdependencies are assessed and mitigated so that there is minimal risk to the impact of projects and outcomes.
Systems and equipment
- The post holder will need to be able to use standard PC desktop equipment and standard Microsoft Office packages including Outlook, Word, Excel and PowerPoint.
- In depth use of project systems including Project for the Web.
- Requirement to maintain, update and report from information databases.
Decisions and judgements
- Works to achieve agreed objectives and is given freedom to do this in own way working within broad professional policies.
- The post holder should be able to persuade programme board, senior managers and clinical leads of the importance of the initiative/programme and be able to negotiate with and motivate the project delivery. This will include linking with other initiatives around performance and change.
- The post holder must be able to make decisions on a range of complex project issues where there may be more than one course of action.
- Plans workload in agreement with line manager and prioritise workload as appropriate.
- Updates the Digital Senior Management Team and wider team on progress against programmes and projects, escalating issues as appropriate.
- Acts within their own area of responsibility.
- Committed to developing skills and knowledge as agreed between post holder and the team, line manager and the individuals they may support.
- Participates in regular supervision and appraisal with line manager and contributes to own Personal Development Plan.
- To be accountable for best practice recommendations made over the course of a project. Responsible for working through the issues raised and advising on solutions where possible in line with best practice and considering conflicting and complex clinical perspectives.
Communication and relationships
- Persuades staff at senior management levels across the organisation of the importance of planned development work and priorities, negotiates with and motivates senior management regarding project delivery dates, including linking in with other initiatives.
- Develops a communication strategy for the programme/project.
- The post holder will be responsible for the organisation of group discussions, ensuring participation and collaborative working of key stakeholders both internal and external.
- The post holder will be required to engage clinicians, managers and other staff in development an environment and culture which is focused on improving services for the people who use them.
- Communicates sensitive information about performance and change. Regular communications, both internally and externally, at all levels including senior leaders and external partners.
- Excellent communication skills (verbal and written), requiring tact, diplomacy and confidentiality to deal with all enquiries.
- Communicates to a wide variety of stakeholders by written and verbal means.
- The post holder will need to develop and maintain effective channels of communication with colleagues internally/externally and stakeholders in order to meet project deliverables.
- Identify and resolve issues and conflicts within the project team as necessary.
Financial responsibilities
- Budgetary responsibility for the programme. Managing the programme's budget, monitoring the expenditures and costs against benefits that are realised as the programme progresses. Responsible for creation and management of the team and programme budget including ensuring appropriate allocation of financial resources. Ensure that expenditure is transparently monitored against budget and maintain financial control.
- Engages mainly with colleagues with limited exposure to service users.
Physical demands of the job
- Presents to varying size audiences where necessary.
- Frequent requirement to use VDU throughout the day, on most days.
- The job is office based using IT desk- based equipment such as PCs, more or less continuously throughout the day.
Person Specification
Programme and Project Delivery
Essential
- Evidence of successful and timely delivery of projects operating within a formal model of programme management, within the agreed timelines.
Desirable
- Experience of working within a healthcare setting managing various projects.
Experience and Targets
Essential
- Experience of working multi project work streams, managing them effectively and ensuring delivery.
Desirable
- Evidence of meeting challenging corporate and personal targets
Person Specification
Programme and Project Delivery
Essential
- Evidence of successful and timely delivery of projects operating within a formal model of programme management, within the agreed timelines.
Desirable
- Experience of working within a healthcare setting managing various projects.
Experience and Targets
Essential
- Experience of working multi project work streams, managing them effectively and ensuring delivery.
Desirable
- Evidence of meeting challenging corporate and personal targets
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
